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Minutes for 2011 Board of Directors Meetings
October 22, 2011 Annual Meeting
December 16, 2011
CALL TO ORDER: The meeting was called to order at 3:00 p.m. CONFIRMATION OF QUORUM: Eight of nine members were present, therefore a quorum was established. Those present: Paul Atchison, Katie Boczek, Michael Coltart, Bryan Johnson, Mike Lancaster, Ken Raithel, Len Saunders and Carol Selby (arrived at 3:30 p.m.). Absent: David Steward. Also in attendance: Debbie Smith, Executive Director. GUESTS: Don Gongaware, Don Hardy (3:00 p.m. to 5:10 p.m.) and Trevor Hoskins (3:30 p.m. to 4:15 p.m.). APPROVAL OF NOVEMBER 15, 2011 BOARD MEETING MINUTES: The minutes were approved as distributed. EXECUTIVE DIRECTORS’ REPORT: a) Financial Report – The November financial statements (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed. A motion was made and seconded to accept the financial statements as presented. Motion carried. Debbie reviewed the status of liens that have been filed to determine if Bad Debt classifications are necessary, she will work with Katie on this matter. Upon review of the Accounts Receivable Summary, a motion was made and seconded to place a lien on a property in the St. Andrews Green IVC neighborhood. b) IRS Ruling – Statement of Compliance: Debbie read the following: “Resolution of the Semiahmoo Resort Association, Inc. Re: Excess income applied to following year assessmentsWHEREAS the Semiahmoo Resort Association is a Washington corporation duly organized and existing under the laws of the State of Washington; and, WHEREAS, the members desire that the corporation shall act in full accordance with the rulings and regulations of the Internal Revenue Service; NOW, THEREFORE, the members hereby adopt the following resolution by and on the behalf of the Semiahmoo Resort Association: RESOLVED, that any excess of membership income over membership expenses, for the year ended December 31, 2011 as defined in IRC Section 277, shall be applied against the subsequent tax years member assessments, as provided by IRS Revenue Ruling 70-604. This resolution is adopted and made a part of the minutes of the meeting of December 16, 2011. By: _____________________________________ President Attested: _____________________________________ Vice President “ A motion was made and seconded to accept the resolution as read. Motion carried. President Selby and Vice President Lancaster signed the resolution. c) Miscellaneous – The 2012 Board meeting calendar was reviewed. It was determined that the meetings will be held on the third Friday of the month. The dates will vary during the budgeting process (August, September and October). The Annual Meeting will be held on Saturday, October 27, 2012 (time to be determined). The President of the Men’s Breakfast Club contacted Debbie and asked if the 2012 President could speak at the May or June breakfast meeting. The board found this agreeable. The date is to be determined. The board approved the request for compensating ($100 each) the soloist and children’s entertainer for the holiday caroling event held at the resort on December 18, 2011. Debbie was notified that former SRA maintenance assistant, Martin Lagasse passed away earlier in the week. Debbie will be on vacation from December 19 to December 27, returning to the office on December 28. Back up plans are in place to man the office during her absence (Allan Tozier – 224-5014 and Sandy Bonnickson – 371-7786). OLD BUSINESS: a) Gleneagle Villas I & II Association – Request for Speed Bumps on Gleneagle Drive – In follow up to last month’s meeting, Debbie received a reply from Blaine Public Works in regard to a request for the “speed data” equipment be placed in other high-risk locations in the community where speeding has been reported. She was told that the traffic count program will start in April, 2012. AD HOC COMMITTEE REPORTS: 1. City of Blaine Liaison – Len Saunders a) Banner Bank Building – The major issue discussed during the two council meetings Len attended in November and December was the purchase of the Banner Bank building for City of Blaine offices. The third floor will be used for offices and the fourth floor will be used for the Council chambers and court. The purchase price is $1.7 million. Improvements are estimated at $400,000. Funding for the improvements will come from bonds and city reserves. No private funds will be used. The building currently housing the city staff will be torn down. Use of the site is uncertain at this time. b) New Council Member – Newly elected City Council member, Clark Cotner (also ASC member) was sworn in during the council meeting on December 12, 2011. c) Sewer Rates – The issue of sewer rates for waste water has increased over the last six months; and the city has received several citizen complaints. Rates have plateaued, and may come down slightly (rates are up due to the newly constructed waste water treatment plant). The Council will be reviewing the possibility of reinstating connection fees for new development, which may help offset the rates. d) December 8, 2011 Planning Commission Meeting – Len asked Ken if he would like to address the board regarding the Planning Commission (PC) meeting held on December 8 as it relates to Marin. Ken said he was pleased that the PC took 20-30 minutes to discuss Marin. His presentation to the PC included the possibility of the city requiring a performance bond. The PC was not sure if this is something they can require, and asked city staff to pursue the matter. Ken said that another Semiahmoo resident also attended the meeting, but the “public didn’t show”, which appeared to the PC that Marin was a “non-issue”; although the PC was ready to talk about options. Ken said if there had been a stronger showing of concern about Marin, the PC would have listened. He thinks SRA should have been there outlining their concerns about the unsightly condition, etc. of the Marin site. He said that the appearance of Marin affects the success of the hotel and SRA benefits when the hotel is successful. The PC had a short timeline to decide whether or not to approve Seattle Bank’s request to extend the Shoreline permit. However, they did approve it. Ken said that representatives from Seattle Bank said they have no intention to do anything at this time other than try to sell the Marin project; and they might have a buyer. Len said his interpretation of the PC hearing was more of an informational meeting in the sense of “what can we do”. There seems to be optimism the sale of Marin might happen “any day”. Ken said the PC has the most control and that there are no appeals to the City Council. During the PC meeting, city staff member Michael Jones said that SRA should “take action” with more input to the PC from residents. 2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders This topic is currently tabled until next year. 3. Architectural Standards Committee (ASC) Liaison – Ken Raithel a) Remodel Fees – After discussion, Ken was asked to take the topic of remodel fees back to the ASC as the board is hesitant to impose new fees at this time without better justification. A motion was made and seconded to table this topic until the ASC makes a formal recommendation that includes more information such as a cost benefit analysis, along with review of ASC staff procedures. Motion carried. b) Vacant Lot Maintenance – Ken was asked to take this topic back to the ASC to better define the guidelines as it relates to safety and aesthetics. There is a mandate in the CC&Rs – Section 10.07 (e) to maintain vacant lots. 4. Maintenance Committee – Paul Atchison In follow up to an ongoing maintenance issue, an owner in the St. Andrews Green I neighborhood failed to meet the deadline of December 7, 2011 to reimburse the SRA for maintenance costs (per the CC&R’s, SRA hired an outside maintenance company to perform maintenance that was needed on this property). As it is important for the board to be fair and consistent, a motion was made and seconded to file a lien on this property. Motion carried. 5. Community Courier Newsletter Editor – Paul Atchison and David Steward Paul said he will meet with David to let him know of the topics recommended for the next edition of the newsletter: no dumping on vacant lots and clarification on what the SRA maintenance staff does on a daily basis of reviewing the neighborhoods for fallen trees, trash, etc. (they are not just “driving around” in the white trucks!). 6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek Katie said there is no new news to report. 7. Future Facility – Mike Lancaster and Michael Coltart Mike and Michael reviewed a listing report for 5087 Lincoln Road (this location has been reviewed in the past as a possible location for the SRA) that is now back on the market. After a lengthy discussion, Mike and Michael were asked to perform the following:
Once the study is complete, it will be determined if the board wishes to move forward. If so, the membership will be notified and possibly a special meeting will be held on this topic since funding would be from the Restricted Reserve account and would involve a long-term liability 8. Whatcom County and Parks & Recreation Liaison – David Steward No report due to David’s absence. 9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson a) The fund raising program was very successful and $9,500 was raised for club staff members. Year-end bonuses were given to the employees. b) The 25th Anniversary celebration of the club will be held on Sunday, July 8, 2012. There will be an all-day celebration at the Clubhouse. c) An agreement has been reached and the golf courses and hotel can now be sold separately. d) Debbie was asked to contact Brett Eaton, Director of Golf in regard to SRA after hours emergency contact procedures due to some issues raised during her absence. NEW BUSINESS: a) Trevor Hoskins – Below is a summary of Mr. Hoskins presentation to the board. 1. Unsightly appearance of
alder trees – Mr. Hoskins doesn’t believe cutting the alder trees down on
Semiahmoo Parkway on the approach to St. Andrews Green Gate #3 should be costly
(located within the Stonehaven neighborhood). He said there are people who
would like to get the wood for their fireplaces, including several who work with
the golf maintenance group. He doesn't know what the relationship is between
the golf group and SRA maintenance staff, but maybe it is something the board
may consider, to get the job done. Carol thanked Mr. Hoskins for
taking the time to make his presentation and he then departed the meeting at
4:15 p.m. Carol told the board that David indicated to her via email his interest in continuing his current ad hoc positions; Len indicated same orally. Michael indicated via e-mail to Carol that he is willing to fill any officer position. The newly elected president will make the final determination in January. c) Trillium Corporation - Covenants, Conditions and Restrictions (CC&Rs) – Carol relayed to the board that during a recent ASC meeting (she briefly attended to seek input from the members for Debbie’s performance review), she had the opportunity to ask Chris Benner, Trillium Corporation Vice President – Real Estate Development to write to the new owner (Dennis Wise) for Seagrass and other Semiahmoo properties that it was always Trillium Corporation’s intent that all undeveloped property be added to the SRA (with a copy to the SRA); and he agreed to do so. Subsequently, Mr. Benner sent an email to Debbie suggesting that SRA contact the law firm that originally drafted the CC&Rs for their input. After a brief discussion, it was determined that Phil Serka, SRA’s attorney will be contacted (in light of the recent article in the Bellingham Herald of “Developer Syre Files Bankruptcy”) seeking his opinion on undeveloped properties being added to the SRA. Debbie will draft a letter to Phil Serka for Carol’s review. d) Blaine High School “Spirit Rock” – Email Dated December 7, 2011 – The email was reviewed and the board was in favor of “donating” the rock to Blaine High School. As a courtesy, the neighbors who live in close proximity to the rock will be contacted for their opinion on the board’s decision. Paul volunteered to go door-to-door with this information and was thanked for doing so. A condition of donating the rock is that once it has been removed that the space be “landscaped” by Blaine High School students. e) Appoint New ASC Member – Bryan, Ken and Debbie held informal interviews with four candidates. Ken and Bryan recommended that Jennifer Plombon be appointed to a two-year term; January 1, 2012 to December 31, 2013 (Alan Black will complete his two-year term on December 31, 2011). A motion was made and seconded to accept this recommendation. Motion carried unanimously. The three-year term to seek Declarant approval to appoint ASC members has now lapsed. In closing, Carol said it has been a pleasure to work with each board member; and that she has learned a lot over the past four years. She added that she will be finishing some procedures. ADJOURN: The meeting adjourned at 5:10 p.m. A quorum was confirmed for the next meeting that will be held on Friday, January 20, 2012 at 3:00 p.m. in the SRA Conference Room. November 15, 2011
CALL TO ORDER: The meeting was called to order at 3:00 p.m. CONFIRMATION OF QUORUM: Seven of nine members were present, therefore a quorum was established. Those present: Paul Atchison (departed at 4:15 p.m.), Katie Boczek, Michael Coltart, Mike Lancaster, Len Saunders, Carol Selby and David Steward. Absent: Bryan Johnson and Ken Raithel. Also in attendance: Debbie Smith, Executive Director. GUESTS: Don Gongaware (3:00 p.m. to 5:15 p.m.), Paul Greenough, City Councilman (4:30 p.m. to 5:15 p.m.) and Michael Jones, Community Development Director (4:30 p.m. to 5:15 p.m.). APPROVAL OF OCTOBER 18, 2011 BOARD MEETING MINUTES: The minutes were approved as distributed. EXECUTIVE DIRECTORS’ REPORT: Financial Report – The October financial statements (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed. A motion was made and seconded to accept the financial statements as presented. Motion carried. Debbie will review the status of liens that have been filed to determine if Bad Debt classifications are necessary; and will complete this process by year-end. Budgeted restricted reserve paving repairs are complete in the Boundary Ridge I neighborhood on the south side of Chickadee Way. Miscellaneous – In follow up to last months meeting, Debbie checked with Rice Insurance and found that a “hold harmless” policy or additional insurance is not necessary as it relates to any potential legal liability for Marin. Debbie found three used fire-proof filing cabinets for $900 on Craig’s List. The 2012 Restricted Reserve expenditure, budgeted for $5,000 for fire-proof filing cabinets was approved by the membership on October 22, 2011. As there has been precedence set on spending funds in advance of the New Year, the board felt with the cost savings, that this would be a prudent expenditure in 2011. A motion was made and seconded to purchase the used cabinets for $900. Motion carried. As in the past, the membership will be informed of the early spending. Additional filing fire-proof cabinets may be needed in the future. The 2012 Board meeting calendar was briefly discussed. It was determined that the meetings will be held on the third Friday of the month. The dates will vary during the budgeting process (August, September and October). The Annual Meeting will be held on either Saturday, October 20, 2012 or Saturday, October 27, 2012. The date will be confirmed in December. OLD BUSINESS: a) Gleneagle Villas I & II Association – Request for Speed Bumps on Gleneagle Drive – In follow up to last month’s meeting, Debbie is awaiting a reply from Blaine Public Works in regards to a request for the “speed data” equipment be placed in other high-risk locations in the community where speeding has been reported. Currently, two of the units are not working and two are being repaired. Hopefully the units will be available soon, and if not, SRA will have to wait until next year for placement of the units. b) Election Committee Report and Task Timeline Revision – A motion was made and seconded to accept the October 13, 2011 report. Motion carried. In follow up to last months meeting, the notification process once the election is complete was reviewed by the Election Committee. The process was changed so that the Board is contacted first with the election results (results will be held in confidence). In the event an elected candidate changes their mind or resigns, the board will now know in advance in case the next steps to fill the vacancy need reviewed. As mentioned during the Annual Meeting, there will be an opening on the Election Committee in 2012. AD HOC COMMITTEE REPORTS: 1. City of Blaine Liaison – Len Saunders In follow up to last month’s meeting regarding street lighting costs, Len found that the Loomis Trail Association does pay for lighting behind their gates. The November 14, 2011 email from the Beachwalker Villas Association was noted in regard to a request that an SRA representative attend the public hearing on December 8, 2011 for Marin. Len said he will plan to attend this hearing. A board member expressed concern about the unfinished buildings at Marin staying the same as there have been no sales to date in the completed building. Mike Kent is the realtor for the project and it was determined that Mr. Kent will be invited to the January 2012 board meeting to discuss the project. Two new council members were elected: Ken Oplinger (replacing Mr. Liebert) and Dennis Olson (replacing Mr. Dodd). Clark Cotner was elected to fill the seat vacated by Alan Black. Staffing at the Blaine Police Department is currently two officers on duty during a shift, with Border Patrol backup. Jay Punches left the department for another position in Washougal, WA. In the last quarter, Blaine has received eight building permits, of which one is in Semiahmoo (in the Drayton Hillside I neighborhood). The Train Depot project is “on hold” for one year while environmental and historical issues are reviewed. The City of Blaine is considering purchasing the Banner Bank building to house city staff of floors three and four. A final decision is anticipated in early December. 2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders This topic is currently tabled until next year. 3. Architectural Standards Committee (ASC) Liaison – Ken Raithel No report due to Ken’s absence. 4. Maintenance Committee – Paul Atchison In follow up to a maintenance issue, an owner in the St. Andrews Green neighborhood requested that a payment plan be established with the first payment on or before November 15, 2011. To date, no payment has been received. Maintenance is needed once again on this property. The board determined that if payment is not received by month end, a lien will be filed. One additional letter will be sent to the owner advising them of this timeline; along with notice that a second corrective action is needed on the property. Properties in the Drayton Cove Neighborhood above the SRA Recreational Easement – In follow up to a previous meeting, Paul and Katie will schedule a time to walk this area to review and photograph each lot along the easement. It appears that there may be potential erosion issues on some of the properties above the SRA recreational easement, i.e. broken drainage pipes. If needed, a letter will be sent to the owner if clean-up or repair of broken drainage pipes is needed on their lot. 5. Community Courier Newsletter Editor – Paul Atchison and David Steward Carol thanked Paul and David once again for doing such a great job on the 2011 newsletters! Since the fall publication of the newsletter, Paul said that 37 sprinkler systems have been winterized and the donations will go towards planting flowers at Peace Arch State Park in 2012. 6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek Katie said there is no new news to report. 7. Future Facility – Mike Lancaster and Michael Coltart In follow up to an email from a resident suggesting that SRA consider using the Blaine Sewer Treatment Plant (near Semiahmoo Park) and the Semiahmoo Park buildings to house SRA operations, Michael was told that the Sewer Treatment Plant will be torn down. He is awaiting a return call from Whatcom County Parks regarding the park buildings near the museum. 8. Whatcom County and Parks & Recreation Liaison – David Steward Whatcom County – Many of the results in the recent election of council members are still very close – including that of Sam Crawford, and also that of Pete Kremen. The final results are not expected for a couple of days, and the results will not be certified until November 29, 2011. There is a budget concern statewide that the gains from Initiative 1183 will be wiped out by the costs of Initiative 1163. Parks and Recreation – The proposal for a levy to support NWP&R has failed by a narrow margin once again. Results show that voters in Precinct 303 which includes Semiahmoo voted almost 60% in favor. However, Birch Bay residents, where the facility is based, were less enthusiastic voting only 54% in favor. A 60% majority is required to pass the proposal. 9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson No report due to Bryan’s absence. NEW BUSINESS: a) 10-22-11 Annual Meeting Minutes – A motion was made and seconded to approve the minutes as presented. Motion carried. Carol thanked David for his help with the Power Point presentation that was used at the meeting! b) Draft Mission Statement – Carol said that there have been no comments from the membership regarding the draft Mission Statement that was handed out after the Annual Meeting adjourned on October 22, 2011. A motion was made and seconded to approve the Mission Statement. Motion carried. c) Solicit Input from Board Re: Debbie’s Annual Evaluation – Carol reminded the board that there were no salary increases for SRA employees in 2011, but there is a pool of funds for performance bonuses. She doesn’t normally combine a performance review and bonus together, but as year-end is approaching she will be doing this for Debbie. To be as objective as possible, she asked the board to complete a portion of the review form and to submit the completed form to her by November 30, 2011. d) Solicit Input from Board for 2012 Officer/Director Positions – Carol briefly reviewed the procedures for the officer/director positions. She asked the returning and newly elected board members in attendance to contact her via email with their interest in serving as an officer. A secret vote will be taken in December for president, vice president, secretary and treasurer. The new president will determine the 2012 Ad Hoc Committee Chair positions. GUEST PRESENTATION: Paul Greenough, City Councilman and Michael Jones, Community Development Director joined the meeting at 4:30 p.m. to have a “round-table” discussion with the board. Marin – Mr. Jones began by saying there will be a public hearing for Marin on December 8, 2011 at 7:00 p.m. at City Hall. The hearing relates to the Shoreline permit (regulated by the State) that is good for five years and will expire on January 24, 2012. The application submitted by Seattle Bank is for the exact same plans that are on file. He anticipates that the permit will be approved on December 8. The building permits will have to be redone as new codes are now in place. An evaluation by an architect and engineer will also have to take place. Mitigation for bird protection is also a factor, thus no construction is allowed December through March. If construction was to begin, it would most likely be sometime in the spring. Mr. Jones was asked about the original design for the building that was not a success and now there might be two more buildings once constructed that may be empty. Mr. Jones replied that if city regulations are followed, an owner can build what they want. West Blaine Conveyance – Mr. Jones said the new pipeline will thread through the existing pipe in the harbor (it will not be seen at low tide). Once the pipeline is complete, the old Sewage Treatment Plant (on the Spit) will be closed. One of the buildings will be torn down and it is anticipated that the plant will be completely closed early next year. Seagrass – Mr. Jones said the status of Seagrass is basically the same as when he last met with the board in July. The Covenants, Conditions and Restrictions (CC&Rs) have been drafted, but not recorded and are very similar to the draft that Trillium Corporation had, i.e. there are no significant changes. Mr. Jones has heard that there is a potential buyer for all the Spit properties, which may be good from a comprehensive approach. Land on West side of Semiahmoo Parkway – Mr. Jones said there is a potential group of buyers for the land on the west side of the parkway (this property has not been platted). His understanding at this time is that they buyers do not plan to develop the land. Inverness – Mr. Jones said the plat expired in August for this project. He said this parcel is officially called Zone 20. City of Blaine Budget – When asked about the City’s budget, Mr. Greenough replied that it is not growing in the sense of demand for services, yet the cost for services is going up. Three years ago, the city decided they would no longer charge connection fees for water and sewer, but this topic may be revisited by the Council in the future. Mr. Greenough said that hotel taxes that go towards funding events such as the Jazz Festival, Fourth of July Celebration and Wings over Water are also down. The fund for these events has been over-spent, and then revenues dropped and now there is no money. Mr. Jones mentioned that Blaine receives sales tax when items are delivered, so he encouraged the board to tell their friends to have large items delivered! The board thought this would be a good topic for the next newsletter. In closing, Mr. Greenough said he was a bit disappointed in Semiahmoo resident attendance at the last Neighborhood Meeting the City hosted in August (at Semiahmoo Park). The meeting takes place very two years, and he is hopeful when the next meeting is held that the SRA can help encourage resident attendance. Carol thanked Mr. Greenough and Mr. Jones for their time and for the information that was shared with the board. ADJOURN: The meeting adjourned at 5:15 p.m. A quorum was confirmed for the next meeting that will be held on Friday, December 16, 2011 at 3:00 p.m. in the SRA Conference Room. David Steward will be absent. The January meeting will be held on Friday, January 20, 2012.
October 18, 2011
CALL TO ORDER: The meeting was called to order at 3:00 p.m. CONFIRMATION OF QUORUM: All nine members were present, therefore a quorum was established. Those present: Paul Atchison, Katie Boczek (departed at 5:00 p.m.), Michael Coltart, Bryan Johnson, Mike Lancaster, Ken Raithel, Len Saunders, Carol Selby and David Steward. Also in attendance: Debbie Smith, Executive Director. GUESTS: Brett Eaton, Director Golf – Semiahmoo Golf & Country Club (3:00 p.m. to 3:20 p.m.), Mike Myers (3:05 p.m. to 5:35 p.m.) and Jennifer Plombon (3:00 p.m. to 4:30 p.m.). GUEST PRESENTATION: Bryan introduced Brett Eaton by saying his responsibilities include managing golf operations for both Semiahmoo and Loomis Trail courses and restaurants; and is the liaison between The Skagit and Semiahmoo. Mr. Eaton was questioned about a “lease” that is due to end in May of 2012. Mr. Eaton replied that he is “not up to date” on any details relating to a “lease”, although there is some type of 10 year agreement between The Skagit (51% ownership) and Trillium Corporation (49% ownership). Mr. Eaton said the Resort was for-sale last year, but the sale did not go through. Carol said her understanding is that there is not an “active” offer for the Resort. Mr. Eaton is not aware of any “active” offers, but said if he was questioned about an offer he would refer the matter to Chris Benner at Trillium. When asked, Mr. Eaton said that golf operations have been great this year. In regard to the new water line (purple water), Mr. Eaton said in the long term, a 20% savings is anticipated for irrigating the Semiahmoo course. Carol thanked Mr. Eaton for attending the meeting and he departed at 3:20 p.m. APPROVAL OF SEPTEMBER 13, 2011 BOARD MEETING MINUTES: The minutes were approved as distributed. EXECUTIVE DIRECTORS’ REPORT: Financial Report – The financial statements (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) for August still need reclassifications thus acceptance is deferred until November. The September financial statements were not presented due to the timing of the meeting and will also be reviewed in November. Miscellaneous - In follow up to a maintenance issue, an owner in the St. Andrews Green neighborhood requested that a payment plan be established. A motion was made and seconded to accept the payment plan of 50% or more on or before November 15, 2011. Motion carried. Budgeted restricted reserved paving repairs are underway in the Boundary Ridge I neighborhood on the south side of Chickadee Way. Holiday caroling will take place on Sunday, December 18, 2011 from 5:30 to 7:00 p.m. at Semiahmoo Resort. Steve and MaryHelen Windell were thanked for once again chairing this community event. A residents request to send an SRA Email News and allow flyers on the gates to promote the “Spooky-ah-moo Kids Halloween Party” was approved. The Amended Notice of Trustee’s Sale scheduled on September 30, 2011 for a property in the Stonehaven neighborhood was noted. SRA has placed a lien on this property. Via a Foreclosure Activity Report provided to SRA by Whatcom Land Title, it was noted that a Notice of Trustee’s Sale for Prestwick Village Tract 2 (Prestwick Woods) is scheduled for November 28, 2011. OLD BUSINESS: a) Proposed Thirty-Fourth Amendment (lowering quorum requirement to 34%) – Carol thanked Ken and Paul for their efforts in obtaining votes for the amendment. The required 67% was achieved, thus the amendment passed and was recorded on September 26, 2011 b) Gleneagle Villas I & II Association – Request for Speed Bumps on Gleneagle Drive – In follow up to last month’s meeting, Debbie received a reply from Blaine Public Works in regards to a request for the “speed data” equipment be placed in other high-risk locations in the community where speeding has been reported. Currently, two of the units are not working and two are being repaired. Hopefully the units will be available soon, and if not, SRA will have to wait until next year for placement of the units. c) Annual Meeting Prep – Carol began by saying the format will be similar to 2010 as informational, and presenting the results of the budget, reserves and waiving the 2011 audit. She then reviewed her draft Power Point President’s report. Members gave input and Carol will revise some of the slides accordingly. It was determined that the Draft SRA Mission Statement will be provided to the audience after the meeting adjourns. Members will be told that after reviewing the draft statement, it they wish to comment they can forward them to Debbie via email and they will be reviewed by the Board at a later date. Michael will unable to attend the meeting, but all other board members will be in attendance. AD HOC COMMITTEE REPORTS: 1. City of Blaine Liaison – Len Saunders In follow up to last month’s meeting regarding street lighting costs, Len spoke to Michael Jones, Community Development Director and was told that since all of Semiahmoo is behind gates, thus private property, SRA is responsible for lighting costs. Len is going to seek information from the Loomis Trail Association to see if they pay for lighting behind their gates. Rumors abound regarding sale of parcels at Semiahmoo; the most recent is the parcel listed for $585,000 on Semiahmoo Parkway (across from St. Andrews Green Gate 1). Apparently, a potential buyer has made contact with Blaine City Hall inquiring about the parcel. The parcel across from the Semiahmoo Clubhouse is no longer owned by Trillium Corporation (Zone 12 and 13). Katie said this parcel is part of the Semiahmoo Resort Master Plan and would have to be developed accordingly. Seattle Bank has taken steps to renew the extension for the shoreline permit for Marin. Debbie was asked to check with SRA’s insurance company to see if there is any legal liability for Marin and if a “hold harmless” policy is necessary. An offer has been made on the entire Spit property listed for sale by Dennis Wise. No further details are available at this time. 2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders This topic is currently tabled until next year. 3. Architectural Standards Committee (ASC) Liaison – Ken Raithel Miscellaneous – The topic of view control and maintenance of vacant lots was briefly discussed. In regard to view control, it was suggested that more work is needed on defining section 10.07 (e) of the CC&Rs. It was also suggested to enlist the help of the neighborhood associations that are within the view control plan for their input, which could potentially be helpful to the ASC. The issue of Fees for Remodel Submissions continues to be a work in progress. 4. Maintenance Committee – Paul Atchison Properties in the Drayton Cove Neighborhood above the SRA Recreational Easement – In follow up to a previous meeting, Paul and Katie will schedule a time to walk this area to review and photograph each lot along the easement. It appears that there may be potential erosion issues on some of the properties above the SRA recreational easement, i.e. broken drainage pipes. If needed, a letter will be sent to the owner if clean-up or repair of broken drainage pipes is needed on their lot. Neighborhood Maintenance – Paul and Debbie will schedule one more tour before year end. 5. Community Courier Newsletter Editor – Paul Atchison and David Steward Carol thanked Paul and David for doing such a great job on the 2011 newsletters! 6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek Katie said there is no new news to report. 7. Future Facility – Mike Lancaster and Michael Coltart In the event SRA needs to relocate their offices/maintenance area, Michael met with a representative of Lincoln Green Nursery and learned that there is currently a sub-lease on the property. In the event SRA were to find a location to purchase/lease, Carol reminded the board that any capital expenditures must be approved by the membership. Carol will add this topic to her annual meeting presentation. 8. Whatcom County and Parks & Recreation Liaison – David Steward Whatcom County – At the October 11 Council meeting, there were extensive discussions relating to rezoning a 470 acre area South of Drayton Harbor Road and East of Shintaffer and North of Lincoln Road from 10 acres per residence to five acres per residence and the motion passed. There was also discussion of the roads program for 2012. It appears that the improvements to the Birch Bay/Portal intersection will get done. Discussion also included use of “chip seal” versus paving for some of the roads in the district with chip sealing winning due to costs. There was also some discussion of lowering salaries for council members, but not action was taken. Parks and Recreation – The parks department has closed their office in Blaine and consolidated their activities at the Bay Horizon, Birch Bay site. Tai Chi classes are being offered on Thursdays from 10:30-11:30 a.m. with drop-ins welcome. The cost is $5 per class. Zumba Gold classes are also being offered at the Blaine Senior Center. For more information visit www.fourthcornerfitness.com. 9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson Miscellaneous – Carol thanked Bryan for writing the article to Colacurcio Construction for doing such a fine job during the recent installation of the reclaimed water piping system. The article was published in The Northern Light October 13-19, 2011 edition. Bryan said the MAB is raising funds for a staff recognition program and has raised $8,000 thus far. NEW BUSINESS: a) Election Committee Report – Acceptance of the October 13, 2011 report was deferred until November. In follow up to last months meeting, the notification process once the election is complete was reviewed. Debbie was asked to relay to the Election Committee that the Board is recommending that they be contacted first with the election results (results will be held in confidence). In the event an elected candidate changes their mind or resigns, the board would know in advance in case the next steps to fill the vacancy need reviewed. ADJOURN: The meeting adjourned at 5:25 p.m. A quorum was confirmed for the next meeting that will be held on Tuesday, November 15, 2011 at 3:00 p.m. in the SRA Conference Room.
September 13, 2011
CALL TO ORDER: The meeting was called to order at 3:00 p.m. CONFIRMATION OF QUORUM: Eight of nine members were present, therefore a quorum was established. Those present: Paul Atchison, Michael Coltart, Bryan Johnson (departed at 4:15 p.m.), Mike Lancaster, Ken Raithel, Len Saunders, Carol Selby and David Steward. Absent: Katie Boczek. Also in attendance: Debbie Smith, Executive Director. GUESTS: Mike Myers. APPROVAL OF AUGUST 16, 2011 BOARD MEETING MINUTES: The minutes were approved as distributed. EXECUTIVE DIRECTORS’ REPORT: Financial Report – The financial statements for August (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed for informational purposes only. As reclassifications are needed, acceptance of the financials was deferred until October. OLD BUSINESS: a) Proposed Thirty-Fourth Amendment (lowering quorum requirement) – To date, the percentage in favor of the amendment is sixty-two (62%); against is .04%. To pass an amendment sixty-seven (67%) percent approval is needed. Due to Carol’s work schedule, Ken (along with other board members) will attend the Men’s Breakfast Club on September 15 to seek votes from those who have not yet voted on the amendment. Debbie will provide Ken with a current tally sheet of those who have note voted and ballots. Carol summarized that the three key topics are: 1) Attendance at the October 22 Annual Meeting; 2) Passing the amendment prior to the October 22 meeting; and; 3) Encourage attendance at monthly board meetings. Carol will be visiting the Semiahmoo Ladie’s Club in the near future to discuss this topic. b) Gleneagle Villas I & II Association – Request for Speed Bumps on Gleneagle Drive – In follow up to last months meeting, Debbie sent Blaine Public Works a request for the “speed data” equipment be placed in other high-risk locations in the community where speeding has been reported; and is awaiting a reply. c) Second Draft 2012 Budget – In Katie’s absence, Carol summarized the second draft of 2012 Budget.
Carol said the budget is balanced, reasonable and conservative. A motion was made and seconded to accept the 2012 budget and 2013 & 2014 Plan and to send the budget to the SRA membership for a vote as presented. Motion carried unanimously. Katie will be preparing the 2012 budget highlight letter which will accompany the budget. AD HOC COMMITTEE REPORTS: 1. City of Blaine Liaison – Len Saunders For the board’s information Len circulated a copy of an email dated August 28, 2011 to Gary Tomsic, Blaine City Manager from a Bellingham resident – Subject: Saving Semiahmoo Spit. The city took no action on the email message. During a recent council meeting, Michael Jones, Community Development Director apprised the council that with the recent transfer of Trillium property (Seagrass), the new owner is an investment company, and has no interest in developing the property. The Covenants, Conditions and Restrictions (CC&Rs) for Seagrass are almost ready to record (by year-end). It appears that there are seven or eight separate lots to be sold (which is different than the preliminary plat). Seagrass is covered in the Semiahmoo Resort Master Plan, which needs updating. Mr. Jones quote during the presentation was “it’s a different era with new partners involved”. There was reference made to “the interest in uplands property”. Len was asked and agreed to check what uplands property is being referred to; and are the new owners changing the Seagrass plat? In follow up to last months meeting, Len will contact City Council member Paul Greenough and Mr. Jones to see if they can attend the November meeting to share any new topics with the 2011 Board members, and the newly elected 2012 Board members. 2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders Awaiting the outcome of the Thirty-Fourth amendment before he begins review of the CC&Rs. 3. Architectural Standards Committee (ASC) Liaison – Ken Raithel Miscellaneous – During a recent ASC meeting, the topic of a temporary “blow-up” play structure (for a children’s birthday party) was reviewed and approved. Due to a request from a resident in the Drayton Hillside neighborhood, the ASC will be inspecting vacant lots to determine maintenance needs (if any). The owner raised questions about fire and health issues (ragweed). The ASC may need to begin defining maintenance on vacant lots. Ken wondered about talking to the Fire Department to see if they have any type of requirements [for vacant land]. In follow up to last months meeting regarding Fees for Remodel Submissions, the ASC staff is awaiting the return of a City of Blaine employee to see when a construction permit is needed. The City’s definition of a construction permit will be used as a guide to determine what constitutes a remodel. This topic is a work in progress. 4. Maintenance Committee – Paul Atchison Properties in the Drayton Cove Neighborhood above the SRA Recreational Easement – In follow up to a previous meeting, Paul and Katie will schedule a time to walk this area to review and photograph each lot along the easement. It appears that there may be potential erosion issues on some of the properties above the SRA recreational easement, i.e. broken drainage pipes. If needed, a letter will be sent to the owner if clean-up or repair of broken drainage pipes is needed on their lot. 5. Community Courier Newsletter Editor – Paul Atchison and David Steward Paul and David circulated a copy of the final draft of the Fall edition of the newsletter. On page 1, the time for the Annual Meeting will be changed to 10:00 a.m. to 12:00 p.m. Carol thanked Paul and David for doing such a great job on the newsletter! The newsletter will be sent in advance of the Annual Meeting packet as an “introductory” tool. 6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek In Katie’s absence, she supplied an email which Debbie read. “No new news. Earlier emails from Michael Jones sound positive [in regard to extending the shoreline permit for Marin]. Aerie Drainage – The concrete curb has been installed and is diverting the Aerie’s common area hillside seepage water from the road. This curb created a conflict with the mailboxes and SRA maintenance is currently moving the mailboxes to suit. I would like to send out a reminder to the Aerie residents of when our board meetings are and where they can locate the past meeting minutes for information”. 7. Future Facility – Mike Lancaster and Michael Coltart Mike and Michael will meet with the owners of the nursery on Lincoln Road later this month in an effort to maintain a relationship in the event SRA needs to relocate their offices/maintenance area. 8. Whatcom County and Parks & Recreation Liaison – David Steward Whatcom County – Paving of Lincoln Road commenced on September 8 and was estimated to take 2 ½ weeks from that time – thus completion may be expected in October as promised. The Bellingham Herald article dated August 28, 2011 “Trillium’s Semiahmoo-area holdings go back to lenders” outlining property scheduled for foreclosure sale on November 14, 2011 was noted. More information can be found on the Whatcom County web site. Parks and Recreation – Women’s Self Defense classes begin on Tuesday, September 20 at the NWPRD2 office in Blaine. A list of activities can be found at www.nwparkandrec.org. 9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson Miscellaneous – Bryan was asked to invite Brett Eaton, Director of Golf for the Semiahmoo Golf & Country Club to the October 18th board meeting and agreed to do so. NEW BUSINESS: a) Annual Meeting Prep – The meeting will be held on Saturday, October 22, 2011 in the Blakely Room at Semiahmoo Resort. It was determined that the time will be changed to 10:00 a.m. to 12:00 p.m. Michael said he is unable to attend due to a prior family commitment. All other board members will be present. David agreed to help again this year with the PowerPoint presentation. Bryan mentioned that there is a rumor that The Skagit’s 10 year lease expires in May, 2012 and suggested it may be helpful to have accurate information in case this topic arises during the meeting. With the recent newspaper articles regarding the state of Trillium Corporation, it would also be helpful to see if accurate information can be obtained. Carol and Debbie will pursue this issue. Other possible topics include; the thirty-fourth amendment (if it does not pass before the meeting), maintaining vacant lots, view control letter, speed bumps, status of Marin and Seagrass (new developers not wanting to be a part of the SRA). These topics will be discussed further during the October meeting. b) Election Committee Reports – A motion was made and seconded to accept the July 27 and August 30, 2011 Election Committee reports. Motion carried. Debbie was asked to check the notification process once the election is complete. The next “growth evaluation session” will be held on Tuesday, September 20, 2011 from 2:00 p.m. to 4:00 p.m. in the SRA Conference Room. ADJOURN: The meeting adjourned at 4:40 p.m. A quorum was confirmed for the next meeting that will be held on Tuesday, October 18, 2011 in the SRA Conference Room.
August 16, 2011
CALL TO ORDER: The meeting was called to order at 2:59 p.m. CONFIRMATION OF QUORUM: All nine members were present, therefore a quorum was established. Those present: Paul Atchison, Katie Boczek, Michael Coltart, Bryan Johnson, Mike Lancaster, Ken Raithel, Len Saunders (arrived at 3:20 p.m.), Carol Selby and David Steward. Also in attendance: Debbie Smith, Executive Director. GUESTS: None. APPROVAL OF JULY 22, 2011 BOARD MEETING MINUTES: The minutes were approved as distributed. EXECUTIVE DIRECTORS’ REPORT: Financial Report – The financial statements for July (Profit & Loss Analysis of Budget vs. Actual and Balance Sheet) were reviewed. The Accounts Receivable Aging Summary was not reviewed as the second half assessments were billed in July. A motion was made and seconded (with a footnote to reclass accrued property taxes) to accept the financial statements. Motion carried. Repairs on the 2003 Chev truck will take place in the near future, along with the drainage repairs on Aerie Lane. The budgeted Restricted Reserve Expenditure for road repairs on Chickadee Way (in the Boundary Ridge I neighborhood) will take place in conjunction with the City of Blaine’s paving contractor, Whatcom Builders, who repaves the edges of Semiahmoo Parkway. Miscellaneous – An email from a resident in the Boundary Ridge II neighborhood was noted in regard to the intersection of Shearwater Road and Great Blue Heron Lane. The Board determined that an article will be placed in the newsletter reminding residents to take caution of oncoming traffic when approaching an uncontrolled intersection. OLD BUSINESS: a) Policies and Procedures Manual – Work continues on the manual. b) Proposed Thirty-Fourth Amendment (lowering quorum requirement) – To date, the percentage in favor of the amendment is sixty-two (62%); against is .04%. To pass an amendment, sixty-seven (67%) percent approval is needed. Paul and Bryan continue to work on the list of those who have not yet voted. This topic will be added to the newsletter. Carol is going to schedule a visit to the Semiahmoo Ladie’s Club and the Men’s Breakfast Club to seek votes from those who have not yet voted on the amendment. c) Gleneagle Villas I & II Association – Request for Speed Bumps on Gleneagle Drive – Blaine Public Works placed their “speed data” equipment on Gleneagle Drive during the week of July 25. The data report was reviewed and discussed. Carol suggested that this topic be added to the Annual Meeting agenda, and she will draft an outline on this topic for the Board’s review in advance of the Annual meeting. The SRA will request that the “speed data” equipment be placed in other high-risk locations in the community where speeding has been reported. EXECUTIVE SESSION: A motion was made and seconded to convene into executive session at 3:26 p.m. Motion carried. A motion was made and seconded at 3:56 p.m. to reconvene the open meeting. Motion carried. The outcome of the executive session is as follows. a) In follow up to last month’s meeting, the Architectural Standards Committee (ASC) determined the project is substantially complete for a home in the St. Andrews Green IV-B neighborhood. Recent information from the owner was reviewed by the Board and the SRA attorney. A motion was made and seconded to have the attorney proceed on drafting a reply to the owner for the Board’s review. Motion carried. b) Due to noncompliance, the completion bond for the unfinished buildings at Marin has become the property of the SRA. c) In follow up to last month’s meeting, “Intent to Lien” letters were sent to owners who are over 120 days in arrears. The Board was in favor of proceeding on filing liens on properties that did not comply with the timeline to submit payment. AD HOC COMMITTEE REPORTS: 1. City of Blaine Liaison – Len Saunders In follow up to the City of Blaine presentation last month, Carol sent a “thank you” letter to Steve Banham and Michael Jones. The letter included Ken’s willingness to volunteer to assist the City of Blaine with signage issues at Semiahmoo, which they gladly accepted! Len was asked to contact City Council member Paul Greenough to see if he can attend the November meeting to share any new topics with the 2011 Board members, and the newly elected 2012 Board members. He agreed to do so. Mr. Banham and Mr. Jones will be invited to attend either the January or February meeting. Redistricting of Wards for Blaine have taken place and Semiahmoo is now part of the Blaine Marina and down town core north of H Street; and it does not appear to have any affect on Semiahmoo at this time. Council member Scott Dodd resigned on July 25 and Dennis Olason filled his seat on August 8. Len closed his presentation by saying he and his family recently attended Drayton Harbor Days and rode the Plover Ferry for the first time and found it to be a wonderful experience! Others should try it. 2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders Awaiting the outcome of the Thirty-Fourth amendment before he begins review of the CC&Rs. 3. Architectural Standards Committee (ASC) Liaison – Ken Raithel Miscellaneous – The ASC memo dated August 12, 2011 regarding Fees for Remodel Submissions was reviewed and discussed. It was determined that the ASC will be asked to further define and clarify what constitutes a remodel and the threshold. It was suggested the committee check with the City of Blaine to see when a construction permit is needed. Carol thanked Ken for volunteering to assist the City of Blaine with signage issues at Semiahmoo. Ken reported that he met with Bill Bulloch, Assistant Public Works Director and discussed ideas and opportunities for some of the signs at Semiahmoo. Ken mentioned that he is interested, as a Blaine citizen in enhancing the traffic calming island between Drayton Cove and Boundary Ridge and will follow up on this topic during a future meeting. 4. Maintenance Committee – Paul Atchison Resident Maintenance Issues – In follow up to last month’s meeting, the owner in the St. Andrews Green I neighborhood contested the bill for services rendered by an outside firm (hired by the SRA) to perform maintenance needs on the property. The Board agreed to deduct $50 from the bill. Properties in the Drayton Cove Neighborhood above the SRA Recreational Easement – In follow up to a previous meeting, Paul and Katie will schedule a time to walk this area to review and photograph each lot along the easement. It appears that there may be potential erosion issues on some of the properties above the SRA recreational easement, i.e. broken drainage pipes. If needed, a letter will be sent to the owner if clean-up or repair of broken drainage pipes is needed on their lot. 5. Community Courier Newsletter Editor – Paul Atchison and David Steward Paul and David circulated a copy of the first draft of the next edition of the newsletter. Topics include: Speeding in the neighborhoods; the Annual Meeting scheduled for October 22; dumping debris on vacant lots; and WTA bus service at Semiahmoo. Board members were asked to submit changes or articles by the end of the month. The deadline for publication is September 15. Carol thanked Paul and David for doing such a great job on the draft! 6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek As there have been no changes to the SRMP, there is no new information to report. Katie continues to pursue WTA bus service at Semiahmoo. She found that one person has made 16 trips this year and departs from the golf course area. 7. Future Facility – Mike Lancaster and Michael Coltart In follow up to last month’s meeting, the “box” has been purchased for maintenance staff use (located in the Marina service yard). Ownership of the box now allows for modifications such as better ventilation during the summer months when the box becomes quite hot. 8. Whatcom County and Parks & Recreation Liaison – David Steward Whatcom County – Proposed Amendment: Whatcom County Council has proposed an amendment to the charter to establish an independent citizen’s commission to review and establish remuneration rates for members of the council. This amendment will be voted upon as a ballot measure in the November elections. Pacific Gateway Terminal Update: Washington State Department of Ecology has determined that Gateway Pacific undertook work on road construction which was not authorized under existing development permits. Whatcom County has fined Gateway Pacific $2,000 for clearing this land without a permit. The project must undergo a full environmental review and obtain new permits. There will be an opportunity for public participation in the review process in the fall. Parks and Recreation – Tai Chi classes will be commenced at the Bay Horizon Park Gymnasium in the fall. Details can be found on their website http://nwparkandrec.com. Sailing and swimming classes have been very successful over the summer. 9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson Miscellaneous – The reclaimed water project (for golf course use) is underway along Semiahmoo Parkway. NEW BUSINESS: a) First Draft 2012 Budget – Katie presented the Draft 2012 Budget Overview. Minor changes will be made to a few line items. Katie and Debbie will continue work on the Restricted Reserve and Capital Expenditures for 2012, 2013 and 2014. It was mentioned that Semiahmoo is attempting to be more “child friendly” and that additional play equipment in SRA common areas may be something for the Board to consider. During the September meeting, the Two-Year Plan will be added to the draft for Board review and approval. The 2012 budget and two-year plan will then be mailed to the membership for approval. Katie and Debbie were thanked for presenting a comprehensive first draft of the budget. b) “Meet and Greet” the Candidate’s Social – After discussion, it was determined that due to low attendance in 2010 by the SRA membership, a social will not be held in 2011. c) Neighborhood Signage – Carol told the Board that a new design for neighborhood signage was discussed approximately three years ago. Although the signs have been repainted, they are looking a bit dated and that during the Board’s “growth evaluation session”; the Board may want to add this topic for discussion. The next “growth evaluation session” will be held on Thursday, September 15, 2011 from 3:00 p.m. to 5:00 p.m. in the SRA Conference Room. ADJOURN: The meeting adjourned at 5:15 p.m. A quorum was confirmed for the next meeting that will be held on Tuesday, September 13, 2011 in the SRA Conference Room. July 22, 2011
CALL TO ORDER: The meeting was called to order at 3:00 p.m. CONFIRMATION OF QUORUM: All nine members were present, therefore a quorum was established. Those present: Paul Atchison, Katie Boczek, Michael Coltart, Bryan Johnson, Mike Lancaster, Ken Raithel, Len Saunders, Carol Selby and David Steward. Also in attendance: Debbie Smith, Executive Director. GUESTS: Michael Jones, Blaine Community Development Director and Steve Banham, Blaine Public Works Director. Community member Richard “Mike” Myers. APPROVAL OF JUNE 24, 2011 BOARD MEETING MINUTES: The minutes were approved as distributed. GUEST PRESENTATION: Carol welcomed Michael Jones, Blaine Community Development Director and Steve Banham, Blaine Public Works Director and asked that they address three topics; 1) Seagrass; 2) Upkeep of Semiahmoo Parkway; and; 3) Marin. 1) Seagrass – Mr. Jones told the Board that due to the economy, the State of Washington extended the timeline for plat approval from five (5) years to seven (7) years. If the timeline had not been extended, the timeline for Seagrass plat approval would have been July 24, 2011. The new owner is still moving forward with the plat approval process. There are several key elements that the owner must address such as the Conservation Easement, Covenants, Conditions and Restrictions (CC&Rs) and Parking Agreement. The City of Blaine (COB) has approved a preliminary plat (that was submitted by the previous owner). The current owner is basically submitting the same plat with minor changes (duplex, triplex and one 12-plex lots). In follow up to an SRA meeting with representatives for the new owner, the question was asked why Seagrass is not part of the SRA. Mr. Jones replied that upon the review of the Semiahmoo Resort Master Plan (SRMP) and Seagrass CC&Rs he is not able to find a requirement to add Seagrass to the SRA. In the past, Trillium Corporation as Declarant has willingly added new neighborhood plats to the SRA. This seems to be the first time that a developer has not wanted to or is not willing to add the plat to the SRA (Trillium Corporation could have added Seagrass to the SRA as unplatted property and then added once platted). A question was asked since the COB has approved Seagrass, are there any major changes being submitted by the new owner? If so, will there be an opportunity for public opinion? Mr. Jones replied that if there are major changes there will be an opportunity for public comment. Mr. Jones said that there are Seagrass Architectural Standards guidelines that are exact to what Trillium Corporation submitted a few years ago; although the pictures (as examples) have been removed. The new document eliminated the SRA Architectural Standards Committee (ASC) as a review body. Mr. Jones was asked if the COB has any power to require that Seagrass become part of the SRA. He replied that it appears that the Seagrass documents are consistent with the “vision” of the SRMP and that the Rules and Regulations are similar. The documents are consistent with the intent of the City Council approval (development style). The new owner does not want to be part of an umbrella organization such as the SRA. 2) Semiahmoo Parkway – The conversation began by Ken asking about the “visual quality” of Semiahmoo Parkway (SPW) and the driving experience. With the area maturing, some areas are looking “ragged” such as alder trees overhanging; although some “danger” trees have been removed. Mr. Banham replied that during a recent community meeting hosted by the COB, the issue of trail maintenance such as up-heaving roots was discussed and the City is looking at ways to improve the trail. There are two (2) staff members that are responsible for all the street maintenance in Blaine. A private citizen has asked to remove dead trees along the trail (for the firewood) and the COB only has an easement right-of-way along the trail and Mr. Banham was wondering if this would be okay with the SRA [the property in question does not belong to the SRA]. Mr. Banham said that some of the signs along SPW are looking ragged and possibly the scale should be changed because they are too large. Since the SRA roads are private, the COB is trying to do a good job on public roads. Ken said that he is willing to volunteer to help with a sign program such as placement, materials, height, etc. Are there too many signs? Mr. Banham replied that he would welcome help from the SRA! He mentioned that there are regulations that need to be followed with certain signs. Carol said that the SRA will submit a letter to the COB to assist with signage on SPW. She then asked what the SRA can do to help as it relates to the City Council addressing the maintenance of SPW. Mr. Banham replied that he will take the concerns expressed today back to the office for consideration. Any work scheduled for this year will be done in the late fall. COB summer projects in the Semiahmoo area include the reclaimed water line on the east side of Drayton Cove to the pond on the #12 hole of the Semiahmoo golf course. The “edge line” of SPW will be repaved; along with some other areas that need repaved on the parkway. Katie asked if Mr. Banham could share who the asphalt contractor is so that SRA could possible schedule some repaving work behind the gates at the same time to keep costs down (and use COB paving standards). Mr. Banham replied that Colacurcio is the main contractor and that they may hire a subcontractor for asphalt. He mentioned that Whatcom County will also be doing paving work on Lincoln Road. It was mentioned that the sidewalk transition going down the hill on SPW is awkward and a safety concern when people are crossing to go to Semiahmoo Park. Mr. Banham replied that he will review this area. 3) Marin – The question was asked if there is a City Ordinance for abandoned buildings. Mr. Jones replied “yes” – Code #8.14 for condemned buildings. The Marin permits for Shoreline and Building have expired and are not valid. New permits will be needed since no activity has taken place for six (6) months. Also, the International Building Codes (IBC) from 2007 changed in 2010 and there may be differences; and if so, new plans would be required per IBC. Structural engineering is also required to check the integrity of the incomplete building. The current eight (8) foot fence for safety purposes complies with COB requirements and is “secured”. The COB could take action, but demolition and removal costs would be high and would have to be paid by COB’s general funds. The general fund is not a “deep fund” and would take away from salaries and other city needs. The city would have to lien the property to recover the costs, which could take quite awhile to recover. Mr. Jones was asked if the COB has contacted the current owner and he replied “yes”, but no major conversations took place. Carol said that representatives of the Board met with bank representatives from Seattle Bank and expressed concerns (via pictures) on the appearance and possible safety issues for Buildings B and C at Marin. Blaine residents (not only Semiahmoo residents) expressed concerns about Marin during the recent COB community meeting. Marin has moved up on the “priority list” for Seattle Bank. They are currently meeting with realtors with the goal to list the property for sale by August. Seattle Bank understands the options of either finishing the buildings or tearing them down. There is concern of possible liability for Building C in regard to the rebar that is sticking up; and Seattle Bank said they would check the fencing and security. It appears that Seattle Bank has no incentive to move quickly and the Board is wondering if the COB can assist. Mr. Jones replied that there is no adverse action and they can sell the property at a lower price or not spend the additional funds needed to complete the buildings. COB fines are $200 and Washington State Department of Ecology are much higher and the only leverage is a court process. He said the city can look into sending a letter to the bank to try to “pressure” them to do something. Carol said that the Board would like to maintain open lines of communication with the city and meeting on a more regular basis would be helpful. Mr. Banham suggested that meeting in the early spring would be a good time so that the SRA would have information in a timely manner on major work scheduled for the summer months. As an example, work will begin in approximately three (3) weeks to redirect the flow behind the office building (9550 Semiahmoo Parkway) and that the old treatment plant (on the Spit) will be removed. Whatcom Transit Authority (WTA) service to Blaine was briefly discussed. Paul Greenough is the City Council representative on WTA issues and would be a good resource for more information on transit service to Semiahmoo. Carol thanked Mr. Jones and Mr. Banham for their presentation and they departed the meeting at 4:10 p.m. A formal letter will be sent to the COB regarding Ken’s willingness to assist with signage at Semiahmoo. EXECUTIVE DIRECTORS’ REPORT: Financial Report – The financial statements for June (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed. A motion was made and seconded (with a footnote to reclass accrued property taxes) to accept the financial statements. Motion carried. The Board was in favor of sending “Intent to Lien” letters to owners who are over 120 days in arrears. Miscellaneous – Emails from residents in the Boundary Ridge I neighborhood were noted in regard to fireworks being discharged on July 4. The Board determined that a friendly reminder letter will be sent to remind residents that fireworks and explosive devices are banned behind the gates of Semiahmoo. OLD BUSINESS: a) Policies and Procedures Manual – The final procedures for Monthly Meeting and Emergencies were distributed to Board members. Work continues on the manual. b) Proposed Thirty-Fourth Amendment (lowering quorum requirement) – To date, the percentage in favor of the amendment is sixty-two (62%); against is .04%. To pass an amendment, sixty-seven (67%) percent approval is needed. Paul and Bryan were asked to continue working on the list of those who have not yet voted. They agreed to do so and follow up during next month’s meeting. c) Gleneagle Villas I & II Association – Request for Speed Bumps on Gleneagle Drive – Blaine Public Works plans to place their “speed data” equipment on Gleneagle Drive during the week of July 25. This will assist the SRA in obtaining accurate information on the speed of travel on this street. AD HOC COMMITTEE REPORTS: 1. City of Blaine Liaison – Len Saunders In follow up to the City of Blaine presentation earlier in the meeting, Carol thought it would be a good idea to schedule one more meeting before the end of the year with Mr. Jones and Mr. Banham, and possibly City Council member Paul Greenough. The Board concurred. As mentioned during the Guest Presentation the main topic relating to Semiahmoo is the waste water issues; and other than that there is not a lot going on that pertains to Semiahmoo. 2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders Len said he is awaiting the outcome of the Thirty-Fourth amendment before he begins review of the CC&Rs. 3. Architectural Standards Committee (ASC) Liaison – Ken Raithel Miscellaneous – The ASC is currently addressing placement of play equipment, which has become somewhat of an issue in the community. Ken was thanked for volunteering to assist the City of Blaine with signage issues at Semiahmoo. Ken will assist Debbie in drafting a letter to the City on this matter. 4. Maintenance Committee – Paul Atchison Trash Cans on City of Blaine Owned Trails at Semiahmoo – Paul is still trying to schedule another meeting with Gary Tomsic, Blaine City Manager to discuss the recent request that four trash cans (with small openings as not to allow for deposit of large trash items) to be strategically placed and maintained by the City on the trails. He said that the trails at Semiahmoo seem to be an area in Blaine without trash cans for the public’s use (which is inconsistent with other public areas in Blaine). Resident Maintenance Issues – Recently a maintenance issue was identified in the St. Andrews Green IVC neighborhood. A letter will be sent (along with photographs) to the owner asking that the dead vegetation be removed. It was also mentioned that the grounds at 9550 Semiahmoo Parkway are in need of maintenance and the back porch steps on the east side of the building are rotten. David indicated that to help with maintenance “adopt a location” may be an idea to suggest to residents possibly starting next spring. The Board thought this was a good idea and an article will be placed in the newsletter. 5. Community Courier Newsletter Editor – Paul Atchison and David Steward Paul and David have begun drafting the next edition of the newsletter. Topics will include: Speeding in the neighborhoods; the Annual Meeting scheduled for October 22; dumping debris on vacant lots; and WTA bus service at Semiahmoo. A draft will be ready for the August meeting, with a deadline for publication of September 15. 6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek As there have been no changes to the SRMP, there is no new information to report. 7. Future Facility – Mike Lancaster and Michael Coltart In follow up to last month’s meeting, the committee obtained the cost of $3,500 plus tax to purchase the rental “box” currently being used by the maintenance staff (located in the Marina service yard). Ownership of the box will allow for modifications such as better ventilation during the summer months when the box becomes quite hot and is not conducive for staff use. Carol reminded the Board that this is a Capital Expenditure and it will need to be presented to the membership at the Annual Meeting. A motion was made and seconded to purchase the box. Motion carried. Michael said that there is a $1,000 rebate if and when the SRA decides to sell the box. In regard to Capital Expenditures, during a recent “brain storming” session of the Board, it was determined that the 2000 Chev truck will be repaired, rather than replaced, thus the expenditure of $20,000.00 was deferred. The replacement truck was approved under Capital Expenditures in the 2011 budget. 8. Whatcom County and Parks & Recreation Liaison – David Steward Whatcom County – Lincoln Road Progress Update: The roadway has been widened to 40 feet, and drainage swales have been excavated. Harborview Road will be under one-lane flagged traffic from July 5 to July 29 for drainage installation. Utility relocation is ongoing by Birch Bay Water and Sewer District, Puget Sound Energy, Frontier Communications, Comcast, and Black Rock Cable. Construction work will be ongoing eight (8) hours per day, five (5) days per week, and will continue into October according to an earlier press release. Pacific Gateway Terminal Update: The application filed on June 10, 2011 as a revision to a permit granted in 1997 has been determined by Whatcom County Planning and Development to be incomplete and a new application has been requested. There are also suggestions in posted correspondence that the application for revision of an existing permit was deliberately misleading in that it stated that the company already had approval for Stage 1 of the development. Eighty Whatcom physicians have written to the county opposing the plans for the terminal on health grounds. Parks and Recreation – The 26th Annual Whatcom in Bloom friendly competition is now commencing and gardens can be entered until July 29 [the SRA entered the category of “Entrance With a Sign” and was recently judged with favorable comments]. A recent newsletter outlined plans for the future which include among others a safe bicycle and walking trail connecting Birch Bay, Semiahmoo and Blaine. The newsletter urges readers to support the tax levy in November. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson Miscellaneous – Despite the weather, all is well at the SG&CC! On July 8, 2012, the SG&CC will celebrate its 25th Anniversary! Long term residents are invited to become a part of the community celebration and are encouraged to share their stories/memories with Brett Eaton, Director of Golf. NEW BUSINESS: There was no new business. The next “brain-storming” session will be held on Friday, August 5, 2011 from 3-5:00 p.m. in the SRA Conference Room. EXECUTIVE SESSION: A motion was made and seconded to convene into executive session at 5:02 p.m. Motion carried. A motion was made and seconded at 5:29 p.m. to reconvene the open meeting. Motion carried. The outcome of the executive session is as follows. a) In follow up to last month’s meeting, the owner of a home under construction in the St. Andrews Green IV-B neighborhood has not complied with the deadline of March 31, 2011 to complete the exterior improvements. Information from the owner was reviewed and will be forwarded to the SRA attorney for his information. The Architectural Standards Committee (ASC) will be asked to schedule a final inspection in advance of their July 28 regular meeting. The owner will be contacted via email and a telephone call and advised on the date of the inspection. b) After reviewing letters pertaining to Marin and the completion bonds for Buildings B and C, a motion was made and seconded to deny the settlement offer and a counter offer will be made via the SRA attorney. Motion carried. c) A motion was made and seconded to send a letter to an owner in the St. Andrews Green I neighborhood, along with a bill for services rendered by an outside firm to perform maintenance needs on the property. The letter will state that the bill must be paid within 14 days of receipt or a lien will be filed to secure the debt owed to the SRA. Motion carried. ADJOURN: The meeting adjourned at 5:30 p.m. A quorum was confirmed for the next meeting that will be held on Tuesday, August 16, 2011 in the SRA Conference Room.
June 24, 2011
May 20, 2011
CALL TO ORDER: The meeting was called to order at 3:00 p.m. CONFIRMATION OF QUORUM: Eight of nine members were present, therefore a quorum was established. Those present: Paul Atchison, Katie Boczek, Michael Coltart, Bryan Johnson, Mike Lancaster, Ken Raithel, Len Saunders and Carol Selby (arrived at 3:20 p.m.). Absent: David Steward. Also in attendance: Debbie Smith, Executive Director. GUESTS: None. APPROVAL OF APRIL 22, 2011 BOARD MEETING MINUTES: The minutes were approved as distributed. EXECUTIVE DIRECTORS’ REPORT: Financial Report – The financial statements for April (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed. A motion was made and seconded to accept the financial statements. Motion carried. Miscellaneous – After reviewing an email dated May 3, 2011 from a resident asking that the Board make residents aware of a local group studying the proposed Gateway Pacific Terminal (GPT) at Cherry Point, the Board determined that since the SRA does not represent any one side, the request is denied. The Board is of the opinion that residents should obtain their own facts on this matter. OLD BUSINESS: a) Policies and Procedures Manual – Work continues on the manual. b) Proposed Thirty-Fourth Amendment (lowering quorum requirement) – In follow up to last month’s meeting, Debbie said she recently spoke to Chris Benner to see if he has had an opportunity to speak with a Semiahmoo Resort representative about voting on the Thirty-Fourth Amendment. Mr. Benner told Debbie that he is still working on this matter. To date, the percentage in favor of the amendment is sixty-two (62%); against is .04% (to pass an amendment, sixty-seven (67%) percent approval is needed). As this is a noncontroversial matter, the Board agreed to leave this issue open and is hopeful it will be concluded in the near future. c) Martin - SAGIV-B, Lot 16 – Tree Removal Drayton Hillside Common Area “D” (owned by SRA) – The Architectural Standards Committee (ASC) is currently reviewing the tree removal request. d) Lincoln Road/Harborview Intersection Street Light and Install Four-Way Stop Sign – Paul contacted Whatcom County to see if they have any intention to install a street light and four-way stop at the intersection of Lincoln Road and Harborview Road. He was told that there are no plans to install stop signs. Right and left turn lanes will be installed near the gas station at this intersection. The current speed limit of 35 miles per hour will remain the same, (which is contiguous with Semiahmoo Parkway) but once the construction is complete, traffic counters will be placed to determine the average speed. Paul is awaiting a reply from to the question of installing a street light at the intersection of Harborview and Lincoln Roads. AD HOC COMMITTEE REPORTS: 1. City of Blaine Liaison – Len Saunders There have been three City Council meeting since the April board meeting. Gateway Pacific Terminal – An ongoing topic for the Council is the Gateway Pacific Terminal (GPT) located at Cherry Point. “Pros” and “Cons” continue to be discussed. Len said that there were several Semiahmoo residents in attendance during one of the meeting when the GPT was being discussed by the Council. Len attended a luncheon to discuss the GPT with Ken Oplinger (running for Ward 1), Craig Cole and a union labor representative. During the luncheon he expressed concerns on behalf of the SRA regarding increased traffic, coal dust, and emergency access if the railroad tracks are blocked by trains for a long period of time. The City of Blaine will be hosting neighborhood meetings for East and West (Semiahmoo) Blaine. The West Blaine meeting is scheduled on June 21 at 7:00 p.m. in the Cannery Lodge (at Semiahmoo Park). Len will contact a city representative to see if they would like the SRA to send an SRA Email News notification of the meeting. Wards – There are three wards: Ward’s 1 and 2 have approximately 2,000 residents and Ward 3 (Semiahmoo) has approximately 800 residents (and two council members; Alan Black and Paul Greenough). Reclaimed Water – The Council approved the reclaimed water project for use at the Semiahmoo Golf Course. Fireworks – The City is working towards getting “on par” with the State of Washington as it relates to allowable times to set off fireworks (July 1 to July 5 and eliminate January 1) due to increased injuries. It will take approximately one year to implement these changes. As a reminder, fireworks are prohibited behind the gates at Semiahmoo. 2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders Len said he is awaiting the outcome of the Thirty-Fourth amendment before he begins review of the CC&Rs. 3. Architectural Standards Committee (ASC) Liaison – Ken Raithel New Home Submissions – There have been two new submissions in May (for a total of four in 2011). Both plans are incorporating the use of solar panels. View Control Plan – The final letter drafted by the ASC to water view property owners was noted. The letter is now ready for mailing. Miscellaneous – The ASC may want to revisit the requirements of 15 trees in the perimeter of the lot in the future. 4. Maintenance Committee – Paul Atchison Residential Maintenance Issues – The committee continues to work with residents who have not responded to the initial letter sent in April. The next step is a stronger letter (excerpts from the Covenants, Conditions and Restrictions (CC&Rs) that will be co-signed by Paul and Debbie. The letter will explain that if they do not comply, the next step will be to hire an outside company to perform the needed work and they will be billed for the services. If they fail to pay, a lien can be placed on their property. The committee is hopeful that these measures will not be needed. Trash Cans on City of Blaine Owned Trails at Semiahmoo – Paul met with City of Blaine officials, Gary Tomsic and Bill Bulloch and is awaiting a response to the request that four trash cans to be strategically placed and maintained by the City on the trails. Properties in the Drayton Cove Neighborhood above the SRA Recreational Easement – In follow up to last month’s meeting, it appears that there may be potential erosion issues on some of the properties above the SRA recreational easement, i.e. broken drainage pipes. Paul and Katie are working on this issue and will review and photograph each lot along the easement. If needed, a letter will be sent to the owner if clean-up or repair of broken drainage pipes is needed on their lot. 5. Community Courier Newsletter Editor – Paul Atchison and David Steward Paul and David will begin working on the next edition. Recently, a resident sent an email asking that the newsletter include a friendly reminder to travel at the posted speed limit behind the gates. Paul suggested a possible new concept is to incorporate a “got milk” type of slogan which may also include additional signage on the entry gates to hopefully gain the attention of drivers (in a friendly manner) reminding them to comply with the posted speed limit. 6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek SRMP – The City of Blaine Community Development Services Department sent a notice to the SRA (as a Parties of Record) that the Drayton Hillside III project has been “placed on hold for 1 year”. Drainage at Aerie – Carol mentioned that she heard from an Aerie resident who noted that there is “crumbling” asphalt where the water is running off the hillside and onto Aerie Lane. Katie said that she is awaiting word from Allan on estimates to install an asphalt dyke along the upper section of Aerie Lane to the closest catch basin. As a reminder, if the dyke doesn’t work, the next step would be installing a catch basin, which could be costly. Road Repair – Some road repairs have been completed behind the gates, but additional inspections will be coordinated with Allan as one Board member noted that there is seepage from the curb area in front of a house. Miscellaneous – Katie received a signed acknowledgement (to her April 20, 2011 letter) from Jon Syre in regard to the maintenance expense for the Spit Pet Station (approximately $1,950) and the 2009/2010 property taxes owed by the SRA related to the office space (approximately $1,645). The matter is now closed and no further property taxes are due from the SRA. 7. Future Facility – Mike Lancaster and Michael Coltart Michael said that the information on file from the 2008 future facility ad hoc committee was helpful as it relates to square footage needs, etc. He found that approximate per month costs for office space at Birch Bay Square is $1,500 and at the Loomis Hall Building is $2,100. There may also be rental opportunities at the newly renovated Lincoln Green Nursery located on Lincoln Road. A motion was made and seconded to authorize Mike and Michael to perform due diligence on rental options. Motion carried. Bryan is also going to talk with Brett Eaton, Director of Golf about possible rental opportunities at the Turf Maintenance Center and Loomis Trail and report his findings to Mike and Michael. 8. Whatcom County and Parks & Recreation Liaison – David Steward As he was not able to attend the meeting, David asked Debbie to present his report. Parks and Recreation – The Northwest Parks and Recreation (NWP&R) ad hoc committee was formed to promote a favorable response to the levy measure which will be re-introduced this fall met again on May 18. The new chairman introduced wide ranging plans to familiarize the public with the activities of NWP&R and seek voter support for the levy. 9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson Miscellaneous – In conjunction with the parks and recreation report, Bryan reported that the demographics are changing at Semiahmoo. The focus is for parks and the area to move towards a “kid friendly” environment. During the Member Association Board (MAB) meeting held on May 19, Brett Eaton, Director of Golf reported that he is teaming up with the soccer parks and Sports Plex to form an “umbrella” organization for children activities. Bryan was asked how the golf courses are doing and he replied that they are doing well and that marketing “north of the border” has helped! NEW BUSINESS: a) Architectural Standards Committee (ASC) Member Appointment – After a brief discussion, a motion was made and seconded to reappoint Ms. Wally Greenough to a two-year term (July 1, 2011 to June 30, 2013) on the ASC; subject to Declarant approval. Motion carried. EXECUTIVE SESSION: A motion was made and seconded to convene into executive session at 4:30 p.m. Motion carried. A motion was made and seconded at 5:05 p.m. to reconvene the open meeting. Motion carried. The outcome of the executive session is as follows. a) In follow up to last month’s meeting, the owner of a home under construction in the St. Andrews Green IV-B neighborhood has not complied with the deadline of March 31, 2011 to complete the exterior improvements. The owner was invited to attend today’s meeting in executive session, but did not attend or send any type of correspondence in reply to the letter dated May 5, 2011. The notice stated the proposed sanctions that will be imposed. A motion was made and seconded to contact the SRA attorney for further details. Motion carried. b) An informal “brain-storming” gathering is scheduled for May 25, 2011 from 4:00 p.m. to 5:30 p.m. in the SRA conference room. c) A motion was made and seconded to have a small group of the Board meet with Seattle Bank to converse about the stalled Marin project and the unsightly character of the unfinished buildings. Motion carried. d) A date will be set for members of the Executive Committee; Carol, Mike, Katie and Michael, along with Len and Bryan to meet with the attorney who represents DBW Whatcom LLC so the SRA has a better understanding of the recent transaction of Semiahmoo properties and its impact to the community. ADJOURN: The meeting adjourned at 5:10 p.m. A quorum was confirmed for the next meeting that will be held on Friday June 24, 2011 in the SRA Conference Room.
April 22, 2011
CALL TO ORDER: The meeting was called to order at 3:00 p.m. CONFIRMATION OF QUORUM: Eight of nine members were present, therefore a quorum was established. Those present: Paul Atchison, Katie Boczek, Michael Coltart, Bryan Johnson, Mike Lancaster, Ken Raithel, Len Saunders (departed at 4:01 p.m.) and Carol Selby. Absent: David Steward. Also in attendance: Debbie Smith, Executive Director. GUESTS: None. APPROVAL OF MARCH 25, 2011 BOARD MEETING MINUTES: The minutes were approved as distributed. EXECUTIVE SESSION: A motion was made and seconded to convene into executive session at 3:01 p.m. Motion carried unanimously. A motion was made and seconded at 4:01 p.m. to reconvene the open meeting. Motion carried unanimously. The outcome of the executive session is as follows. a) In follow up to last month’s meeting, the owner of a home under construction in the St. Andrews Green IV-B neighborhood has not complied with the deadline of March 31, 2011 to complete the exterior improvements. The Board will schedule another executive session and send the required notice to the owner to attend. The notice will state the proposed sanctions that will be imposed. A legal opinion will be sought in regard to re-cooping legal fees incurred to date on this matter. b) An informal “brain-storming” gathering will take place in the near future as the Board would like to be more “proactive”, rather than “reactive” to matters relating to Semiahmoo Resort and other vacant properties. c) The Board discussed the unsightly character of the unfinished buildings and directed Debbie to contact the SRA attorney to see how the SRA should proceed in regard to the stalled Marin project. d) A member of the Board was recently contacted in regard to land transactions at Semiahmoo between Trillium Corporation and DBW Whatcom LLC. After discussion, Len agreed to contact the attorney who represents DBW Whatcom LLC to schedule a meeting with the Executive Committee, Bryan and Len so the SRA has a better understanding of the transaction and its impact to the community. EXECUTIVE DIRECTORS’ REPORT: a) Financial Report: The financial statements for March (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed. A motion was made and seconded to accept the financial statements. Motion carried. b) Miscellaneous: Debbie will be on vacation from May 9 to May 17, returning to the office on May 18. Back up plans are in place to man the office during her absence. OLD BUSINESS: a) Policies and Procedures Manual – Carol briefly reviewed the draft procedures for Payroll and Membership Dues. She explained that since the process has not changed from what Debbie has been doing for many years; there are now written procedures. As there were no changes to the drafts, a motion was made and seconded to approve the procedures with the effective retroactive date of January 1, 2011. Motion carried. b) Proposed Thirty-Fourth Amendment (lowering quorum requirement) – In follow up to last month’s meeting, Carol reminded the Board that she informally spoke to Chris Benner seeking his help with the Resort’s vote on the Thirty-Fourth Amendment. Mr. Benner recently told Debbie that he is still working on this matter. To date, the percentage in favor of the amendment is sixty-two (62%); against is .04% (to pass an amendment, sixty-seven (67%) percent approval is needed). As this is a noncontroversial matter, the Board agreed to leave this issue open and is hopeful it will be concluded in the near future. AD HOC COMMITTEE REPORTS: 1. City of Blaine Liaison – Len Saunders Prior to Len departing the meeting at 4:01 p.m. due to a scheduling conflict, he told the Board that there has only been one City Council meeting since the March board meeting and that one of the topics continues to be the Gateway Pacific Terminal (GPT) located at Cherry Point. He said he will have more information to report during the May board meeting. Carol mentioned that the Bellingham City Club is also reviewing the Cherry Point project and the meetings are open to the public. In follow up to last months meeting, Katie said that due to her schedule, she has not had an opportunity to review the Cherry Point Terminal issue to see if there is any affect as it relates to the Semiahmoo Resort Master Plan. 2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders Len said he is awaiting the outcome of the Thirty-Fourth amendment before he begins review of the CC&Rs. 3. Architectural Standards Committee (ASC) Liaison – Ken Raithel View Control Plan: The letter drafted by the ASC to water view property owners and the View Control Plan (VCP), adopted by the Board in 1995 was reviewed. An attachment to the VCP is the Enforcement Procedures Policy (EPP). Since EPP was not included, the matter was tabled until the Board has had an opportunity to review the EPP. The ASC will be asked to review the EPP during their April 28 meeting. Lot Maintenance Standards: During the April 14 ASC meeting, the committee determined that no additional guidelines will be established for lot maintenance. Ken then referenced the CC&Rs, Article X – Section 10.07 Design Regulations - Site. e) . . . Owners shall be responsible to maintain all Sites and to clear unsightly weeds or undergrowth as reasonably deemed necessary by the ASC even though no improvements have been constructed on the Site. After discussion, it was determined that a letter will be sent to lot owners to remind them of their responsibility to maintain their lot. A reminder will also be placed in the next edition of the newsletter. Directional Signage: Ken met with Debbie to review signage issues and said there is a broader issue now that Whatcom County will be widening Lincoln Road and directional signage will be needed, which is part of the process and the contract. He said new signs will also be added on Interstate 5. The City of Blaine should have signing covered for West Blaine (Semiahmoo). He asked that this matter be deferred for now, because in two years there could be a different sign plan. Ken was asked if he would be willing to continue to work with Len and David on the signage issues, and he agreed to do so. In regard to the dilapidated directional sign near the Birch Bay Waterslides, it was suggested that it be removed, due to the unsightly appearance. Katie cautioned the Board that if it is removed, in the future there may be a possibility that it may not be allowed to be erected if sign regulations change. Whatcom County engineers were contacted about the reported closure of Drayton Harbor Road during the construction on Lincoln Road. The engineers said that Drayton Harbor Road will not be closed during construction and that some work will be performed before the Lincoln Road project begins, and some after. 4. Maintenance Committee – Paul Atchison Trash Cans – Paul said that he is scheduling a meeting with City of Blaine officials, Gary Tomsic and Steve Banham to request that four trash cans to be strategically placed and maintained on the trails at Semiahmoo owned by the City of Blaine. He will follow up with his findings next month. Properties in the Drayton Cove Neighborhood above the SRA Recreational Easement – It appears that there may be potential erosion issues on some of the properties above the SRA recreational easement, i.e. broken drainage pipes. Paul and Katie will review and photograph each lot along the easement. If needed, a letter will be sent to the owner if clean-up or repair of broken drainage pipes is needed on their lot. 5. Community Courier Newsletter Editor – Paul Atchison and David Steward The next edition will be in late summer/early fall. 6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek SRMP - There are no official documents to review at this time; although information was obtained via a foreclosure report that two properties within the SRMP have been scheduled for foreclosure in June. If the property is sold, the new owner is bound by the SRMP. Drainage at Aerie – Katie said that she continues to work with Allan Tozier, SRA Maintenance Superior on the seepage from the Aerie hillside and the subsequent drainage problem onto the Aerie upper road maintained by the SRA. She said that in an effort to keep costs down, a “step-by-step” approach is being taken to address the drainage problem. Last year, the first step of utilizing drainage pipes currently in place worked during the summer months; although during the rainy season, there was “sheeting” across Aerie Lane. Allan is obtaining estimates to install an asphalt dyke along the upper section of Aerie Lane to the closest catch basin. If the dyke doesn’t work, the next step would be installing a catch basin, which could be costly. There is still the question of who is responsible, since the water is coming from the Aerie common area. Once these questions are answered, the Aerie Condominium Association president will be contacted. Road Repair – Roads behind the gates continue to be monitored, and the Board believes they are in good condition. In follow up to last years’ review of the roads, once the weather improves, road repairs will begin. In the Boundary Ridge I neighborhood, a pothole will be filled on Great Blue Heron Lane and the cracks on Chickadee Way will be repaired. Recently, root-heaving near Drayton Hillside Gate 3 was also noted. Bryan mentioned that root-heaving is also occurring on the cart paths on the golf course, and wondered if the SRA and Resort Semiahmoo could possibly combine schedules for paving repairs, in an effort to keep costs down. Carol reminded the Board that Capital Reserves are budgeted in 2011 for road repairs. Miscellaneous – In follow up to last month’s meeting, Katie said she recently sent a letter to Trillium Corporation and is awaiting their reply in regard to their maintenance expense for the Spit Pet Station (approximately $1,950) and the 2009/2010 property taxes owed by the SRA related to the office space (approximately $1,645). Because the respective balances owed by each party are so similar, the Board has recommended calling the matters even. 7. Future Facility – Mike Lancaster and Michael Coltart Mike thanked Debbie for supplying Michael and him with information on file from the 2008 future facility ad hoc committee. Options are being explored, and the committee will report back next month. 8. Whatcom County and Parks & Recreation Liaison – David Steward David asked Debbie to provide the Board with the following report prior to his departure earlier in the week. Whatcom County: The Whatcom County Council Natural Resources Committee met on March 29 to hold discussions relating to the proposed Gateway Pacific Terminal. These are general discussions relating to a large project and will not consider the merits or otherwise of the terminal at this time, but will discuss the permitting process. It is expected to take 2 years or more for the development permit application to be prepared by the company. Throughout the permit process the public will have opportunities to make presentations and comments. The council members must not align themselves with any position on this project as they are to be the final judges. Parks and Recreation: Bay Horizon Park Gymnasium Hall: An open house will be held at the renovated gym on April 23 from 11:00 a.m. to 4:00 p.m. Ad Hoc Committee: An ad hoc committee meeting has been formed to familiarize the public with the activities of NWP&R, detail the accomplishments achieved so far, gather community input, and to gain support for a tax levy to be re-introduced this coming fall. The initial meeting was held at the restored Bay Horizon Park Gymnasium which is certainly appears to be a very useful addition to the local recreational facilities. 9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson Bryan encouraged the Board to visit the Horizon Park Gym as the Parks Department has done a great job! With the return of Semiahmoo “snow-bird” owners, he has heard many comments that the hotel looks “run-down”, the clubhouse needs painted and this reflects on the community, since we are all part of the same “campus”. NEW BUSINESS: a) Employee Health Insurance Renewal – Carol informed the Board that the renewal date for employee health insurance is May 1, 2011. The proposal for the current plan reflects an 11% increase, which is well within the budgeted increase of 20%. There will be an additional cost savings due to fact that three employees will be participating, although the budget was for four employees (one employee has waived insurance coverage for the time being). The current plan will be renewed. When drafting the 2012 budget, the Board will review SRA’s contribution of 85% as it relates to possible employee wage increases (employees have not received a wage increase for two years). The rationale has been that it is not fair to increase the percentage, and for the employee to pay more without a wage increase, so the current policy will be left “as is” for this renewal period. The Board was supportive of this explanation. On behalf of SRA employees, Debbie thanked the Board for continuing the current percentage level. b) Lincoln Road Construction: Email dated April 18, 2011 from Mr. McBride – Streetlight and Email dated April 20, 2011 from Mr. Hoskins – Install Four-Way Stop Sign – In response to the emails from Mr. McBride and Mr. Hoskins, Paul volunteered to contact Whatcom County (in David’s absence) to see if they have any intention to install a street light and four-way stop at the intersection of Lincoln Road and Harborview Road (due to estimates to widen Lincoln Road have come in under budget). Another question is if the speed limit will be raised on the widened Lincoln Road. Paul will follow up with his findings during next months meeting. c) Email dated April 10, 2011 from Mr. Martin - SAGIV-B, Lot 16 – Tree Removal Drayton Hillside Common Area “D” (owned by SRA) – The tree removal request will be referred to the ASC for their review and comment. ADJOURN: The meeting adjourned at 5:25 p.m. A quorum was confirmed for the next meeting that will be held on Friday May 20, 2011 in the SRA Conference Room. Carol Selby may be absent.
March 25, 2011
CALL TO ORDER:
The meeting was called to order at 3:00 p.m.
February 25, 2011
CALL TO ORDER:
The meeting was called to order at 3:00 p.m. January 28, 2011
CALL TO ORDER:
The meeting was called to order at 3:00 p.m.
Absent:
Len Saunders and David Steward.
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