2013 Minutes

December 13, 2013

CALL TO ORDER:  The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM:  Six of eight members were present, therefore a quorum was established.  Those present: Paul Atchison, Katie Boczek, Michael Coltart, Don Gongaware, Don Hardy and Bryan Johnson.  Absent: Len Saunders and David Steward.  Also in attendance: Debbie Smith, Executive Director.

GUESTS:  2014 Board Members: Buzz Abercrombie, Kurt Haggman, Larry Larson and John Mulhern.

APPROVAL OF NOVEMBER 15, 2013 BOARD MEETING MINUTES: The minutes were approved as distributed.

EXECUTIVE DIRECTORS’ REPORT:

a) Financial Report – The financial statements for November (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Account Receivable Aging Summary) were reviewed.  A motion was made and seconded to accept the financial statements as presented.  Motion carried.

In follow up to last month’s meeting in regard to funds that were withdrawn from the Vanguard money market accounts, the board members were told that two accounts were opened at Banner Bank in Blaine.  Don suggested that in 2014, the SRA seek one lead bank with a no fee investment department that could assist the Association in buying CDs and monitor maturity of these accounts; which would be insured by the FDIC limit of $250K.  One goal is to increase interest income on the accounts.

IRS Ruling – Statement of Compliance:

Debbie read the following:

“Resolution of the Semiahmoo Resort Association, Inc.

Re: Excess income applied to following year assessments

WHEREAS the Semiahmoo Resort Association is a Washington corporation duly organized and existing under the laws of the State of Washington; and,

WHEREAS, the members desire that the corporation shall act in full accordance with the rulings and regulations of the Internal Revenue Service;

NOW, THEREFORE, the members hereby adopt the following resolution by and on the behalf of the Semiahmoo Resort Association:

RESOLVED, that any excess of membership income over membership expenses, for the year ended December 31, 2013 as defined in IRC Section 277, shall be applied against the subsequent tax years member assessments, as provided by IRS Revenue Ruling 70-604.

This resolution is adopted and made a part of the minutes of the meeting of December 13, 2013.

By: _____________________________________

President

Attested: _____________________________________

Secretary”

A motion was made and seconded to accept the resolution as read.  Motion carried.   President Boczek and Secretary Atchison signed the resolution.

b)  Miscellaneous – The email message dated November 29, 2913 from a resident on Wood Duck Way that experienced vandalism to their mailbox on Thanksgiving was noted. 

The 2014 board meeting calendar was approved as presented.  The monthly meetings will be held on the third Friday of the month from 3-5 pm at 9001 Semiahmoo Parkway. The schedule will vary in September due to the budgeting process.  The tentative date for the Annual Meeting is Saturday, October 25, 2014 (awaiting confirmation from the Resort Hotel group).   

OLD BUSINESS:

a)  Let’s Move Blaine (LMB) – Don Gongaware said the “Helping Minds and Body” event to support LMB held on November 20, 2013 at the elementary school was well received.   

b)  Drayton Cove Recreational Easement (DCRE) – Paul said there was no new information to present at this time.

c)  Appointment of 2014 Officers – A motion was made and seconded to adopt the 2014 slate of officers for the executive committee. Motion carried.  The outcome is as follows:

Officers:

President – Michael Coltart

Vice President – Paul Atchison

Treasurer – Don Hardy

Assistant Treasurer / Secretary – Buzz Abercrombie

Ad Hoc Committee Chairpersons (to date):

  • City of Blaine Liaison – Open
  • Covenants, Conditions and Restrictions (CC&Rs) Review – Open
  • Architectural Standards Committee (ASC) – Bryan Johnson
  • Maintenance Committee – Paul Atchison and Kurt Haggman
  • Web Site / Community Courier Newsletter – Paul Atchison
  • Evaluation of changes in SMP/West Semiahmoo – Open
  • Whatcom County and Parks & Recreation Liaison – Open
  • Semiahmoo Resort and Semiahmoo Golf & Country Club Liaison – Bryan Johnson
  • Blaine Public Works (includes signage) – Paul Atchison
  • Semiahmoo Improvement Recommendations (create and lead SRA Task Force) - Open

d)  Review Input Comments from SRA Membership – The comment sheet that was available at the annual meeting was revised and sent to the membership for input with the annual meeting minutes mailing packet.  Katie suggested that the comments received to date (and future comments) be collated into a spreadsheet and reviewed by the 2014 board to help determine how to move forward on issues most important to the membership

It was mentioned that working with representatives from the Semiahmoo Resort Hotel in 2014 could be beneficial to both the SRA and the Resort.

AD HOC COMMITTEE REPORTS

1. City of Blaine Liaison – Len Saunders

No report due to Len’s absence.   

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Tabled due to Len’s absence.  It was mentioned that with Len completing his term, the 2014 board may wish to seek help from the community from those with a legal background. 

3. Architectural Standards Committee (ASC) Liaison – Bryan Johnson

Resort Semiahmoo Master Plan Update – The December 5, 2013 letter from the ASC to Michael Jones, Community Development Director in regard to the Resort Semiahmoo Master Plan Update was noted.  Bryan attended the Blaine Planning Commission (PC) meeting held on December 5 and read the following from the ASC letter to the PC: “With respect to any future development, we respectfully remind the City of Blaine that the Semiahmoo Resort Association requires the properties covered in this amendment to abide by the restrictive covenants of the Semiahmoo Resort Association to assure that future development on the property is of a quality consistent with the development of the  adjoining properties located in Semiahmoo. Please advise if there are any inaccuracies in our understanding as described above.”  The letter also thanked city staff for communicating with the SRA and ASC regarding the master plan update.

In response to Bryan reading the above excerpt from the letter, Mr. Tabb, PC Chair replied that he totally agreed with what was read and that the PC is behind the SRA.  Mr. Jones immediately replied that the future developers [at Semiahmoo] are not automatically under the SRA; they can join if they wish.  It was then said that there is no guarantee that new owners [of undeveloped parcels] join SRA; although the SRA attorney has tried to ensure they become members via the City of Blaine.

Semiahmoo Spit Beach Access – Bryan said the PC said the spit beach access is private although the public has the right to access.

Undeveloped Lots – The memo from the ASC Administrator dated December 11, 2013 was noted and a general discussion took place. 

ASC Meeting Minutes – The November 21, 2013 minutes and December 5, 2013 draft minutes were noted.   

4. Maintenance Committee – Paul Atchison

Paul said that trees located in the SRA common area in Drayton Cove along Drayton Harbor Road were recently removed. 

5. Community Courier Newsletter / SRA Web Site – David Steward and Paul Atchison

Paul said the tech he has working on the new SRA Web site design is close to posting.  It was mentioned that in 2014 the newsletter could be transitioned to the web site to save on postage costs.  Semiahmoo Resort hotel events could also be posted on the site. 

6. Whatcom County and Parks & Recreation Liaison – David Steward

No report due to David’s absence. 

7. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson

Bryan said that the new owners of the golf course continue to survey the course for placement of permanent out-of-bounds markers.  It was mentioned that some golf course frontage owners may gain or loose property. 

8. Future Facility – Michael reported that the lease was signed today by the owner of 8733 Shintaffer Road.  The start date is December 1. Michael finished by saying that it is a good lease at $500 per month for a five-year period.  A 90 day notice will now be given to the owner as it relates to the Lincoln Road lease. 

9. Evaluation of changes in Semiahmoo Master Plan – This topic was discussed during the ASC Liaison presentation. 

10. Blaine Public Works – Paul Atchison

Paul will follow-up with Ravyn Whitewolf on the matter of the crosswalk on Drayton Harbor Road as you exit Drayton Hillside Gate 3 that still needs signage; along with other open topics. 

11.  Semiahmoo Improvement Recommendations (create and lead SRA Task Force)

As mentioned above, the results from the input comments will be reviewed in 2014.

The October 24, 2013 Election Committee report was noted. 

NEW BUSINESS:

a) Appoint New ASC Member – Bryan and Don Hardy interviewed two candidates to fill the upcoming vacancy.  Jennifer Plombon will complete her term as of 12-31-13.  After discussion, a motion was made and seconded to appoint Rick Ionita to a two-year term on the ASC (January 1, 2014 to December 31, 2015).  Motion carried.

It was also mentioned that past presidents of the SRA could be a valuable resource for the board.

Katie was presented with a bouquet of roses as a “thank you” for her term as president.  Katie was appreciative of the flowers and thanked the board for their contributions in 2013 and wished the incumbent and newly elected board members the best next year.  She said she has found her four years on the board enlightening and she has learned a lot!

EXECUTIVE SESSION

A motion was made and seconded to convene into Executive Session at 4:07 p.m.  Motion carried.  A motion was made and seconded at 4:18 p.m. to reconvene the open meeting.  Motion carried.  The outcome is as follows: 

Discharge of Debtor After Completion of Chapter 13 Plan – In follow up to last month’s meeting, the SRA existing lien on the homeowner’s property is still in effect.  Debbie reviewed a reply from the owner’s attorney (sent via the SRA attorney).  She is currently awaiting a return telephone call from the owner on this matter.  The goal is to create a payment schedule for dues that are in arrears. 

Notice of Trustee’s Sale – A property in the Stonehaven neighborhood is scheduled for a foreclosure sale on April 11, 2014.  The SRA has placed a lien on this property.

It was suggested that in 2014, the Board take a closer look at properties that have lien’s filed to see if there are other avenues to collect dues that are substantially in arrears.

Personnel Matters – Kurt will assist Debbie to determine which online supervisor course is best suited for the current pro tem maintenance supervisor.  Once the course is vetted, authorize to move forward was granted by the board (not to exceed $500). 

ADJOURN: The meeting adjourned at 4:20 p.m.  The next meeting will be held on Friday, January 17, 2014 at 3:00 p.m. in the Fire Station/SRA Conference Room located at 9001 Semiahmoo Parkway.

November 15, 2013

CALL TO ORDER: The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM: Six of eight members were present, therefore a quorum was established. Those present: Paul Atchison, Katie Boczek, Michael Coltart, Don Gongaware, Don Hardy and David Steward. Absent: Bryan Johnson and Len Saunders. Also in attendance: Debbie Smith, Executive Director.

GUESTS: Michael McBride (3:00 pm to 4:15 pm).
2014 Board Members: Buzz Abercrombie, Kurt Haggman, Larry Larson and John Mulhern.

Katie began by welcoming the guest and newly elected 2014 board members and introductions were made.

APPROVAL OF OCTOBER 18, 2013 BOARD MEETING MINUTES: The minutes were approved as distributed.

EXECUTIVE DIRECTORS’ REPORT:
a) Financial Report – The financial statements for October (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Account Receivable Aging Summary) were reviewed. A motion was made and seconded to accept the financial statements as presented. Motion carried.

In follow up to last month’s meeting in regard to funds that were withdrawn from the Vanguard money market accounts, Don Hardy told the board members that one new account at JP Morgan Chase was opened and two accounts will be opened next week at Banner Bank in Blaine. Don suggested that in 2014 the SRA seek one lead bank with a no fee investment department that could assist the Association in buying CDs and monitor maturity of these accounts; which would be insured by the FDIC limit of $250K.

b) Miscellaneous – In follow-up to last month’s meeting, Debbie reported that the Door King telephone entry unit has been installed at St. Andrews Green Gate 1.

The 2014 board members and incumbent members were asked to review the member contact list and let Debbie know if any changes are needed.

It was determined that the monthly meetings will continue to be held on the third Friday of the month from 3-5 pm. The schedule will vary in September due to the budgeting process.

An SRA Email News will be sent at the end of the year in regard to the Boy Scout Christmas tree pickup program the first weekend of January.

OLD BUSINESS:

a) Let’s Move Blaine (LMB) – Don Gongaware said the “Helping Minds and Body” event to support LMB will be held on November 20, 2013 at the elementary school.

There have been no new events as it relates to discussion on the walking path for the LMB program. On that note, David said that the pedestrian crossing on Drayton Harbor Road has yet to be improved with signage. Paul said he will once again follow-up with Blaine Public Works on this matter.

b) Drayton Cove Recreational Easement (DCRE) – In follow up to last month’s meeting, the signage is in production and should be posted soon as it relates to the closure of the SRA section of the DCRE on a yearly basis from October 15, 2013 to May 15, 2014 for safety purposes. The approved wording is: “Path Closed During Winter Months Due to Dangerous Conditions. Semiahmoo Resort Association (SRA)”.

c) Bylaw – Review Section 4.2 – The board reviewed Section’s 4.2 - Qualification and 4.4 Vacancies as it relates to appointing a hotel representative to fill the vacancy that occurred earlier in the year. The appointment is on an interim basis only. The new board can decide if a change to the Bylaws is needed in the future. In conclusion, the number of board members will remain at nine (9).

The October 15, 2013 Election Committee report was noted.

d) October 26, 2013 Annual Meeting Recap – Katie thanked the board members for their excellent preparation and great job during the annual meeting! The board was appreciative of the participation by the city of Blaine representatives; the new hotel general manager; and North Whatcom Fire and Rescue representative.

AD HOC COMMITTEE REPORTS
1. City of Blaine Liaison – Len Saunders
No report due to Len’s absence.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders
Tabled due to Len’s absence.

3. Architectural Standards Committee (ASC) Liaison – Bryan Johnson
No report due to Bryan’s absence.

ASC Meeting Minutes – The October 24, 2013 minutes and November 7, 2013 draft minutes were noted.

4. Maintenance Committee – Paul Atchison
In follow-up to a comment made after the annual meeting, it was suggested that square versus round posts be standardized in the community; along with the height which would match city of Blaine regulations. Debbie will relay this information to the SRA maintenance staff.

5. Community Courier Newsletter Editor – David Steward and Paul Atchison
David was thanked for producing yet another excellent newsletter!

Paul reported that he is working with the SRA staff on the new Web site design and content.

6. Whatcom County and Parks & Recreation Liaison – David Steward
Whatcom County – The results of the November ballot for the Whatcom Council were seen by the Seattle Times as bolstering potential opposition to the coal terminal proposals as the pro development members lost their seats.

Road improvement program for 2014 was approved at the November 12 Council meeting. Portal and Birch Bay Lynden junction improvements ($4.3M) plus centerline and shoulder rumble strips on Birch Bay/Lynden Road. Pedestrian path around Birch Bay – 1.58 mile-long berm with pathway ($11M) was approved and the seismic retrofit of Portal Way/Dakota Creek Bridge ($3M).

There is an introductory item to create an ordinance for a new emergency medical services oversight board. This has representatives from Whatcom County, Bellingham, Fire Departments, Medical Department, etc. David said this is an item that might be worth watching.

Northwest Parks and Recreation – The property tax levy on the November ballot was approved by 68% of voters overall.

Northwest Parks and Recreation have introduced some new programs for kids: basketball basics for 7 to 10-year-olds, and fun times for 3 to 5-year-olds ($5 dollars for four sessions). For adults there are yoga, line dancing and ballroom dancing lessons. Details at the website www.nwparkandrec.org.

7. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson
No report due to Bryan’s absence.

8. Future Facility – In follow-up to last month’s meeting, Michael reported that the revised draft lease is still out for review by the owner of 8733 Shintaffer Road. Once the owner responds to the revised lease, the start date will either be November 1, or December 1. Michael finished by saying that it is a good lease at $500 per month for a five-year period.

9. Evaluation of changes in Semiahmoo Master Plan – Katie began by saying that the PUD was withdrawn. The proposed changes to the master plan include parking and traffic mitigation; these are minor changes to the plan. The SRA should get involved when the updating is more relevant. It appears the updates are more relevant to make the property easier to sell. Whoever buys land may have major mitigation costs for the feeder roads.

Debbie was directed to send an SRA Email News forwarding the email of November 15 from Michael Jones which includes the notice of public hearings on November 21 and December 5 (posted on November 14) for the Resort Semiahmoo Master Plan update process. The public can provide spoken or written testimony at either date. Katie finished by saying that attendance at both these meetings will be necessary by the SRA. She will provide an update next month.

10. Blaine Public Works – Paul Atchison
As mentioned earlier in the meeting, Paul will follow-up on the matter of the crosswalk on Drayton Harbor Road as you exit Drayton Hillside Gate 3 that still needs signage.

11. Semiahmoo Improvement Recommendations (create and lead SRA Task Force)
The board is still seeking a volunteer from the board or newly appointed board member to lead this Task Force.

The comment sheet that was available at the annual meeting will be revised and sent to the membership for input with the annual meeting minutes mailing packet. The 2014 board can then review the comments which may assist them in making a determination how to move forward on issues most important to the membership.

NEW BUSINESS:
a) Approval of October 26, 2013 Annual Meeting Minutes – A motion was made and seconded to approve the annual meeting minutes. Motion carried.

b) Appointment of 2014 Officers – Katie referenced the process and procedures for Appointment of Officers and asked that the incumbent and newly elected board members provide written input to her expressing interest they may have to serve as an officer or ad hoc committee chair next year. Katie will provide the outcome next month.

Each board member then described the amount of time they spend in their position and explained the duties they perform.

In closing Katie reiterated that it is important that the SRA stay neutral, especially on political issues.

EXECUTIVE SESSION
A motion was made and seconded to convene into Executive Session at 4:15 p.m. Motion carried. A motion was made and seconded at 4:50 p.m. to reconvene the open meeting. Motion carried. The outcome is as follows:

Discharge of Debtor After Completion of Chapter 13 Plan – In follow up to last month’s meeting, it appears that the SRA existing lien on the homeowner’s property is still in effect. Debbie received a reply from the owner saying that they did not have final paperwork as it relates to their bankruptcy. Debbie and Don Hardy will once again review the bankruptcy paperwork on file and follow-up with the board on their findings next month. The goal is to create a payment schedule for dues that are in arrears.

Muirfield Sewer Easement Request – The request for a Sewer Easement (to the sewer hookup located in the Turnberry Wood neighborhood via the SRA greenbelt and roadway) from the Muirfield owner’s representative and correspondence from the SRA attorney was reviewed and discussed. A motion was made and seconded to proceed on the course that the SRA will not sign the sewer easement to the city of Blaine without Muirfield being part of the SRA; and Muirfield must form their own homeowners association which will be responsible for certain maintenance aspects unique to their neighborhood. Motion carried unanimously.

Personnel Matters - In follow up to the employee currently serving as pro tem supervisor, they will be asked to put together a six-month plan for review; complete a supervisor course; and the board will then make a decision on advancement and compensation.

A general overview of the maintenance staff performance was presented to the board. In 2014, the staff will be asked to list goals; and these goals will be measured by performance. It was also mentioned that safety gear is an important aspect of this job and to ensure that the employees have the appropriate safety gear.

ADJOURN:   The meeting adjourned at 4:52 p.m. The next meeting will be held on Friday, December 13, 2013 at 3:00 p.m. in the Fire Station/SRA Conference Room located at 9001 Semiahmoo Parkway. David Steward said he will not be available for this meeting.

October 11, 2013

CALL TO ORDER: The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM: Seven of eight members were present, therefore a quorum was established. Those present: Paul Atchison, Katie Boczek, Michael Coltart, Don Gongaware, Don Hardy, Bryan Johnson and David Steward. Absent: Len Saunders. Also in attendance: Debbie Smith, Executive Director.
GUESTS:
None.

APPROVAL OF SEPTEMBER 13, 2013 BOARD MEETING MINUTES: The minutes were approved as distributed.

EXECUTIVE DIRECTORS’ REPORT:
a) Financial Report
– The financial statements for September (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Account Receivable Aging Summary) were reviewed. A motion was made and seconded to accept the financial statements as presented. Motion carried.

A motion was made and seconded to approve the reserve expenditure of $2,528 (plus tax) to purchase a new telephone entry unit for St. Andrews Green Gate 1. Motion carried.

Don Hardy brought the board members up to date as it relates to the money market accounts with Vanguard. With the recent “silliness” in Washington D.C., Don consulted with Michael and Katie prior to withdrawing $360,000 from the three Vanguard accounts (leaving $3,000 in each account); and will be depositing these funds in three new banks (so as not to exceed the FDIC limit of $250K). At this time, the possible new financial institutions include JP Morgan Chase, Banner Bank and Peoples Bank. The decision to transfer these funds was a political decision as not to “break the buck” and protect SRA funds. The Board found this decision acceptable.

b) Annual Carol Event
– The Board approved the request for $250 for the 2013 caroling event that will be held on Sunday, December 8, 2013 at the resort hotel. This annual event is being co-sponsored by the SRA and Resort Semiahmoo. A flyer promoting the event will be included with the annual meeting minute mailing packet.

c) Miscellaneous – The Board was in favor of promoting the Men’s Breakfast Club and Semiahmoo Ladies Club on the new bulletin board link on the SRA Website once it is up and running.

The Board supports the request from the Semiahmoo Golf & Country Club to provide mailing labels to send a letter to property owners who own property adjacent to the golf course letting them know of new boundary lines and new plastic out-of bounds stakes on 4” x 4” wooden posts.

OLD BUSINESS:
a) Let’s Move Blaine (LMB) – Don Gongaware said the “Helping Minds and Body” event to support LMB will be held on November 20, 2013 at the elementary school. Katie said she spoke briefly to Dan Persse, a LMB member and the PE teacher in Blaine about the closure of the DCRE due to safety, which he understood.
.
b) Drayton Cove Recreational Easement (DCRE)
– In follow up to last month’s meeting, the board discussed wording for the signage as it relates to the closure of the SRA section of the DCRE on a yearly basis from October 15, 2013 to May 15, 2014 for safety purposes. The approved wording is: “Path Closed During Winter Months Due to Dangerous Conditions. Semiahmoo Resort Association (SRA)”.

c) Appointment of New Board Member
– Katie has not heard from a Resort Hotel Representative as yet.

The August 15, 2013 Election Committee report was noted.

AD HOC COMMITTEE REPORTS
1. City of Blaine Liaison
– Len Saunders
No report due to Len’s absence.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders
Tabled due to Len’s absence.

3. Architectural Standards Committee (ASC) Liaison – Bryan Johnson
ASC Meeting Minutes
– The September 26, 2013 minutes and October 10, 2013 draft minutes were noted.

Muirfield Plat – The request for a Sewer Easement (to the sewer hookup located in the Turnberry Wood neighborhood via the SRA greenbelt and roadway) from the Muirfield owner’s representative; and information from the ASC was reviewed and discussed. It was determined the materials will be forwarded to the SRA attorney for review. Other pertinent information on this matter includes the requirement for Muirfield to join the SRA; form a Muirfield homeowners association which will be responsible for certain maintenance aspects unique to their neighborhood before an easement will be granted by the SRA to the city of Blaine.

4. Maintenance Committee
– Paul Atchison
Paul said that paving repairs are scheduled to take place in the near future on Winged Teal Court. The gate at St. Andrews Green Gate 3 has recently been straightened and replaced, and painting is underway on the gate. The maintenance staff is nearing completion of planting the spring/summer daffodil presentation (changing to daffodils from tulips will help reduce the cost for flowers as the daffodil bulbs will multiply over the years and don’t require replanting each year). Sue Atchison was thanked for her consulting services on this new concept for the community!

Michael said that in follow up to a request from two community members in August for a budget comparison on “in house” versus “out of house” maintenance for the Semiahmoo community to see if restructuring for better efficiency, he met with Pat Corcoran on October 8, 2013. If SRA were to outsource maintenance, write-off of the maintenance equipment would be 10-20 cents on the dollar for equipment valued between $40-50K. A local maintenance firm was consulted for outsourcing and the cost in 2014 would be approximately $208K, which would include two (2) full-time people (rotating personnel) at an average cost of $50/hour; plus materials and plants. The cost does not include gate maintenance, ponds or beach stairway maintenance which would have to be contracted. In 2014, the net cost for SRA is approximately $140K. With the recent improvement and efficiency of the maintenance staff, the board members determined that in-house maintenance will continue with monitoring.

It was suggested that in 2014, the board will work to provide a summary of vetted plans for repairs for reserve expenditures which could include gate improvements, etc. which may help the membership better understand the need for a healthy reserve balance. The report would then be presented during the 2014 annual meeting.

5. Community Courier Newsletter Editor
– David Steward and Paul Atchison
David provided the board members with a rough draft of the fall edition of the newsletter. The goal is to mail the newsletter the week of October 27.

Paul showed the board members the draft home page of the new SRA website, which will be promoted during the October 26 annual meeting. There was discussion as to whether the SRA domain name will be changed and shortened.

6. Whatcom County and Parks & Recreation Liaison – David Steward
Whatcom County
– Improvements to the Birch Bay/Portal intersection are number one on the priority list for road improvements in the 2014-2019 proposals that will be discussed at the October 22, 2013 meeting of the Council. These improvements include grade alignments, improved signalization, lighting, and revised drainage.

A ballot measure on the November form requests approval for a 10 cent per $1,000 levy on property taxes to support the organization. All details can be found at http://www.co.whatcom.wa.us/.

7. Semiahmoo Golf & Country Club (SG&CC) Liaison
– Bryan Johnson
Bryan said the annual meeting for the SG&CC was well attended and that Yogi Hutsen from Coastal Hotel Group was in attendance and outlined improvements for the golf course irrigation and drainage. There have been more golf rounds in 2013 for both courses (Semiahmoo and Loomis Trail) than any past season! He finished by saying that there have been improvements with Food & Beverage at SG&CC due to new management.

8. Future Facility – This topic was moved to Executive Session.

9. Evaluation of changes in Semiahmoo Master Plan
– Katie, along with the help of Cliff Jones, have reviewed the revised Resort Semiahmoo Master Plan 2013 Spit update and supporting documents (sent to the SRA by Pam Andrews of Rimland Pacific, Inc. on September 12, 2013); and said they have not found a lot of changes. They are seeking clarification on some vague areas with Michael Jones, City of Blaine Community Development Director. Some of the questions relate to traffic and parking for the marina.

Debbie was directed to send an SRA Email News forwarding the email of October 7 from Michael Jones which includes an updated process timeline for the Master Plan review.

10. Blaine Public Works – Paul Atchison
Paul said that David Wilbrecht, Blaine City Manager and Ravyn Whitewolf, Public Works Director both plan to attend the October 26 annual meeting.

There was a traffic sign hit near the entrance to Boundary Ridge and it has since been replaced by the city.

The city will trim the trees on the east side of Semiahmoo Parkway after leaf fall. Tree trimming along Drayton Harbor will also take place.

The crosswalk on Drayton Harbor Road as you exit Drayton Hillside Gate 3 still needs signage. Other crosswalks throughout the community are in need of repainting. Paul agreed to contact Bill Bulloch on these matters.

11. Semiahmoo Improvement Recommendations (create and lead SRA Task Force)
I
n follow up to last month’s meeting, the board is seeking a volunteer from the board or newly appointed board member to lead this Task Force. Topics will include:
• Trees in Stonehaven located in Native Buffer along Semiahmoo Parkway
• Resident Concerns from the April 19 meeting

NEW BUSINESS:
a) Annual Meeting Preparation
– PowerPoint slides were reviewed by the board. Katie will work with Debbie on her slides. A rehearsal will take place on Friday. Debbie will contact the board once a time has been confirmed with the hotel.

b) Appoint Assistant Treasurer
– After discussion, it was determined that an assistant treasurer will be appointed in 2014.

EXECUTIVE SESSION
A motion was made and seconded to convene into Executive Session at 4:50 p.m. Motion carried. A motion was made and seconded at 5:08 p.m. to reconvene the open meeting. Motion carried. The outcome is as follows:

Discharge of Debtor After Completion of Chapter 13 Plan – In follow up to last month’s meeting, it appears that the SRA existing lien on the homeowner’s property is still in effect. Debbie is awaiting a reply from the owner and she and Don Hardy will continue to work with the owner once they receive the final bankruptcy paperwork. The goal is to create a payment schedule for dues that are in arrears.

Future Facility
– A motion was made and seconded to approve the lease for 8733 Shintaffer Road. Motion carried. Once the lease has been finalized, 90 days notice will be given to the landlord for the current maintenance facility on Lincoln Road.

ADJOURN:
The meeting adjourned at 5:10 p.m. The next meeting will be held on Friday, November 15, 2013 at 3:00 p.m. in the Fire Station/SRA Conference Room located at 9001 Semiahmoo Parkway. 

September 13, 2013

CALL TO ORDER: The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM: Five of eight members were present, therefore a quorum was established. Those present: Paul Atchison, Katie Boczek, Michael Coltart, Don Hardy and David Steward. Absent: Don Gongaware, Bryan Johnson and Len Saunders. Also in attendance: Debbie Smith, Executive Director.

GUESTS:
Mike Myers (3:00 pm to 4:00 pm) and Ken Johns (3:00 pm to 4:30 pm).
The following guests made presentations:
1. Craig Waddell, Cypress Group (3:00 pm to 3:25 pm)
2. Dave Wilbrecht, Blaine City Manager (3:25 pm to 3:45 pm)

APPROVAL OF AUGUST 16, 2013 BOARD MEETING MINUTES: The minutes were corrected. A motion was made and seconded to approve the minutes as corrected. Motion carried.

EXECUTIVE DIRECTORS’ REPORT:
a) Financial Report – The financial statements for August (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Account Receivable Aging Summary) were reviewed. A motion was made and seconded to accept the financial statements as presented. Motion carried. Don Hardy continues to consult with Vanguard as it relates to insured Certificate of Deposits (CDs).

b) Quote for Asphalt Repairs on Winged Teal Court
– In follow up to last month’s meeting, Debbie is awaiting an additional bid for comparison purposes. The bid should be in the week of September 16; and she will contact the board members via email for a vote so the repairs are not delayed for another month. The board found this acceptable.

c) October 26, 2013 Annual Meeting Location – The Annual Meeting will be held at the Resort Hotel (meeting room to be determined) from 11:00 am to 1:00 pm.

OLD BUSINESS:
a) Let’s Move Blaine (LMB) – No report due to Don Gongaware’s absence.

b) Remaining “Action” Items from the October 27, 2012 Annual Meeting –
1. Develop processes and procedures for undertaking capital projects to establish timelines – In follow up to last month’s meeting, Don Gongaware’s final template outlining procedures for projects such as tree trimming/cutting and other community improvements was approved.
2. Develop processes and procedures for levying member dues/Review Assessable Units for Undeveloped Lots – Don Hardy said the board is evolving from an administrative to decision making board. He suggested that the dues be left as is for now since a policy is not clear at this time; and the board should maintain flexibility to avoid special assessments. This topic will be discussed during the Annual Meeting. The board found this acceptable.

In follow up to last month’s meeting, Bryan’s draft survey was reviewed. After discussion, it was determined that the survey will be tabled at this time. The 2014 board may wish to study issues further and send a survey at a later date. This topic will be mentioned during the Annual Meeting. Bryan was thanked for his time drafting the survey.

c) Drayton Cove Recreational Easement (DCRE) – This topic was moved to Executive Session.

d) Appointment of New Board Member – Katie has not heard from a Resort Hotel Representative as yet.

e) Second Draft - 2014 Budget and Two-Year Plan – Don Hardy said there is not a dues increase proposed in 2014 (the third year without an increase). In 2016, there is a deficit, (which could be a case for dues to the leveled) which will be mentioned during the Annual Meeting. A motion was made and seconded to approve the budget to send to the SRA membership for a vote. Motion carried. Don and Debbie will work with Reserve Consultants on the supplemental reserve worksheet that will be included in the Annual Meeting mailing packet. Katie and Don will provide their respective letters to Debbie by September 20. Katie asked the board members to send her ideas for topics to be discussed at the Annual Meeting. The board found the draft 2013 Proxy form acceptable.

AD HOC COMMITTEE REPORTS
1. City of Blaine Liaison
– Len Saunders
No report due to Len’s absence.

Katie welcomed Dave Wilbrecht, Blaine City Manager (DWilbrecht@cityofblaine.com) to the meeting. Mr. Wilbrecht began by saying it is great that the hotel has reopened; and that he met with Resort Semiahmoo representatives this week.

Katie said that it is important that the SRA is “kept in the loop” as it relates to updates to the Semiahmoo Master Plan. Once the changes have been proposed, the SRA will make a comparison and send to the membership as a fact based non-bias document. She said she appreciated the approval process flow-chart prepared by Michael Jones, Blaine Community Development Director that shows when public hearings will be held, etc. Notice of public hearings will be sent via SRA Email News so that the SRA membership can voice their opinion. Mr. Wilbrecht said there have been frustrations. When Trillium Corporation was the developer, there was an agreement of phased development and open spaces that were in place; and then everything changed! Mr. Wilbrecht wants to work together with the SRA membership on changes to the Master Plan.

Special events in Blaine such as Fourth of July parade were mentioned; and Mr. Wilbrecht said it important to attract the “locals”, which in turn gets visitors which is good for the city.

Clean up of the over-hanging trees on the west side of Semiahmoo Parkway along the city’s asphalt walking path was praised. Mr. Wilbrecht was asked if clean up of over-hanging trees along the city’s asphalt path on Drayton Harbor would also take place. Mr. Wilbrecht replied that he would need to consult with Ravyn Whitewolf, Blaine Public Works Director. In regard to safety, when tree trimming on the east side of Semiahmoo Parkway takes place, it was suggested that the Blaine Police Auxiliary could possibly be of assistance as it relates to “flaggers” for traffic control.

Mr. Wilbrecht was asked if the city is proceeding on changing the existing light fixtures to LED lights; and he replied “yes”, which will include changing light fixtures behind the gates of Semiahmoo.

The cross-walk on Drayton Harbor Road that leads to the public walking trail near Drayton Hillside Gate 3 was mentioned as a safety issue (and part of Let’s Move Blaine). Mr. Wilbrecht will review this area and follow up with Ravyn Whitewolf.

Mr. Wilbrecht said a report is underway on the old airport property and the business model is to attract high quality businesses such as emerging technology companies. The report is due to be completed in October; and he will supply a copy of the report to the SRA. The train station was mentioned, and Mr. Wilbrecht said there are possibilities; and the city continues to reach out to people and they will “keep at it”.

Mr. Wilbrecht concluded his comments by saying he has been happy with his new job thus far. He was invited to attend the Annual Meeting and agreed to do so. He supports better communication between the city and the SRA. Mr. Wilbrecht was thanked for his time and presentation and he departed the meeting.

2. Covenants, Conditions and Restrictions (CC&Rs) Review
– Len Saunders
Two topics currently being proposed by a resident for amendment to the CC&Rs are:
1. Amending Section 10.06 (d) Pets.
2. Amending Section 10.07 (d) – Alder and Cottonwood Tree Removal.
These topics will be discussed during the Annual Meeting.

3. Architectural Standards Committee (ASC) Liaison
– Bryan Johnson
ASC Meeting Minutes – The August 23, 2013 draft minutes were noted.

Undeveloped Lot Maintenance Standards – Letter to the Membership – It was noted the letter was sent to the entire membership in early September. Ken Johns was thanked for his input on the letter!

4. Maintenance Committee – Paul Atchison
Paul said he will follow up with Sandy Bonnickson, ASC Administrator on the house in Carnoustie that is still in need of maintenance; and with the bank owned Carnoustie lots/parcels as it relates to the rapid growth of volunteer seed alder trees. The cut back of overhanging trees along Semiahmoo Parkway has had a positive effect as you drive along the parkway!

5. Community Courier Newsletter Editor
– David Steward and Paul Atchison
In follow up to last month’s meeting, future topics will include: Resort Semiahmoo LLC ownership of the hotel, two golf courses and clubhouses; Marin’s success; update on progress made by the SRA maintenance staff; wild life article, and promoting the new SRA Web site. Paul said he will send the new Web site prototype for board review next week.

6. Whatcom County and Parks & Recreation Liaison
– David Steward
Whatcom County – A supplemental environmental impact study has been initiated for the new jail site; now for 660 maximum occupants, that will include medical facilities, etc., plus a 32,000 square foot Sheriff’s headquarters for a staff of 116. The site is 40 acres on La Bounty Road north of Sunset.

Citizen volunteers are being sought for the Whatcom County Transportation Advisory Group. This serves as an advisory group for the WTA as well as assisting in planning. All details can be found at http://www.co.whatcom.wa.us/.

7. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson
No report due to Bryan’s absence. Board members wondered if the 2015 PGA event is still being planned.

8. Future Facility - In follow up to last month’s meeting, the prospect and cost of leasing the gray storage building (recently vacated) on Lincoln Road was reviewed. After discussion, Debbie was directed to offer the owner a total of $600/month for the shop and 40’ container/equipment space. It was noted that the list price for the entire property is $330K and the assessed value is $269K.

As a back-up plan, there is property on Shintaffer Road that the owner is willing to lease for a longer time period, at a fair price to the SRA. There is power and possibly a telephone line onsite.

9. Evaluation of changes in Semiahmoo Master Plan – Katie was given a copy of the Resort Semiahmoo Master Plan 2013 Spit update and supporting documents (sent to the SRA by Pam Andrews of Rimland Pacific, Inc. on September 12, 2013). Katie will review the materials and prepare a spreadsheet with the proposed changes. The supporting documents (over 100 pages) will be forwarded to the remainder of the board members in PDF format.

10. Blaine Public Works – Paul Atchison
Paul said that signage programs are underway as it relates to new city limit signs and directional signs.

The dog station on the Spit is being maintained by the owner of the Seagrass parcel. The question of sponsorship for dog stations throughout the community was mentioned.

David expressed concern about the litter that is accumulating at the view station now that the garbage can has been removed. It was suggested that David contact Michael Jones at the city of Blaine to inquire about having a trash can placed near the picnic table at the viewing station.

11. Semiahmoo Improvement Recommendations (create and lead SRA Task Force)
In follow up to last month’s meeting, the board is seeking a volunteer from the board or newly appointed board member to lead this Task Force. Topics will include:
• Trees in Stonehaven located in Native Buffer along Semiahmoo Parkway
• Resident Concerns from the April 19 meeting

NEW BUSINESS:
a) Craig Waddell, Cypress Group
– Katie welcomed Craig Waddell from the Cypress Group. Mr. Waddell began by saying he has owned a condominium at Semiahmoo for eight (8) years. He and his group have a contract for three (3) multi-family parcels in the Carnoustie neighborhood. He presented conceptual plans to the Architectural Standards Committee (ASC) on September 12, 2013; and is working with the City of Blaine as it relates to changes to the plat. The Cypress Group is looking at lower heights, a park area and changing the configuration of the placement of the units; and Mr. Waddell said the proposed changes are seen as a benefit to the community. The proposed park area would be maintained by the Carnoustie Homeowners Association. The goal is to begin the progressive project in spring 2014. A joint effort between the city of Blaine, the ASC/SRA and the Cypress Group on the proposed changes to the plat and the Carnoustie Covenants, Conditions and Restrictions (CC&Rs) is underway. Mr. Waddell was thanked for his time and presentation and he departed the meeting.

EXECUTIVE SESSION
A motion was made and seconded to convene into Executive Session at 4:30 p.m. Motion carried. A motion was made and seconded at 4:58 p.m. to reconvene the open meeting. Motion carried. The outcome is as follows:

Discharge of Debtor After Completion of Chapter 13 Plan
– In follow up to last month’s meeting, it appears that the SRA existing lien on the homeowner’s property is still in effect. Debbie will continue to work with the owner once they receive the final bankruptcy paperwork. The goal is to create a payment schedule for dues that are in arrears.

Un-platted Properties at Semiahmoo
– SRA’s legal firm sent a letter to the owners of Burnside, Inverness, Drayton Hillside III and Prestwick Woods welcoming their participation in the SRA on mutually beneficial terms. The SRA attorney said he had a favorable conversation with representatives for Prestwick Woods and Drayton Hillside III. The owner of Burnside acknowledged receipt of the letter and told Debbie the land is currently for sale and that a copy of the attorney’s letter would be made available to the buyer.

Personnel Matter – A staff member has expressed interest in the recently vacated maintenance supervisor position. It was determined that an evaluation process will take place for the next few months for board review. Two employees will be offered the opportunity to attend supervisor classes and advanced first aid courses. It was suggested that the position be “pro-tem” for the time being.

Drayton Cove Recreational Easement – The minutes from the September 5 meeting with Drayton Cove owners were noted. Copies of the minutes will be sent to the owners and city of Blaine representatives Michael Jones and Alex Wenger. The owners that were present at the meeting agreed to check their drain pipes along the hillside to ensure they are working properly.

After discussion, a motion was made and seconded that the SRA section of the DCRE will be closed on a yearly basis from October 15, 2013 to May 15, 2013 for safety purposes. Motion carried. Don Gongaware will be made aware of this decision as it relates to the “Let’s Move Blaine” program. There will also be an article in the next edition of the Community Courier newsletter on the closure of the DCRE.

In regard to the ditch at the base of the hillside, the SRA maintenance staff will be asked to shovel the areas that are currently clogged to open the flow of water.

ADJOURN: The meeting adjourned at 5:00 p.m. The next meeting that will be held on Friday, October 18, 2013 at 3:00 p.m. in the Fire Station/SRA Conference Room located at 9001 Semiahmoo Parkway.

August 16, 2013

CALL TO ORDER: The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM: Seven of eight members were present, therefore a quorum was established. Those present: Paul Atchison, Katie Boczek, Michael Coltart, Don Gongaware, Don Hardy, Bryan Johnson and David Steward. Absent: Len Saunders.
Also in attendance:
Debbie Smith, Executive Director.

GUESTS: Mike Myers (3:00 pm to 5:20 pm). The following guests made presentations:
1. Carol Selby (3:00 pm to 4:24 pm), Doug Todoroff (3:00 pm to 4:20 pm)
2. Ed Schellinck (3:00 pm to 3:42 pm)
3. Bryan Dixon (3:42 pm to 4:12 pm), Ron Miller (3:42 pm to 4:12 pm), and Marilyn Mulhern (3:42 pm to 4:12 pm).

APPROVAL OF JULY 19, 2013 BOARD MEETING MINUTES:
The minutes were approved as distributed.

In follow up to the SRA Email News sent on July 30, 2013, Debbie will respond on behalf of the Board to residents that commented or had questions on the July 19, 2013 minutes.

GUEST PRESENTATION:
Katie welcomed Ed Schellinck who addressed the board in regard to the proposed changes to the Resort Semiahmoo Master Plan (RSMP). Dr. Schellinck introduced himself and said that approvals by the city of Blaine do not conform to the RSMP and that seven (7) years ago he fought the issue in court and lost his case. He said that the SRA’s responsibility is to maintain the quality of life and property values at Semiahmoo; and he wants the SRA to ensure that the city of Blaine conforms to the RSMP; and he is willing to help.

Katie replied that the SRA first needs the facts from the city and then will have an engineer (and lawyer if required) review the proposal (original plan versus the newly proposed changed) and this needs to be done in a non-bias manner. The SRA would then issue the findings to the community. She said it is important for the community to become involved in the process which includes attending Blaine Planning Commission and City Council meetings to voice their opinion on what is being proposed. At this time, the SRA is awaiting factual information. Katie went on to say that the SRA has requested a “flow chart” on the application process and timelines for public hearings, etc. (currently being drafted by the city) and will forward the timeline via SRA Email News once complete. Dr. Schellinck was thanked for his time and presentation and he then departed the meeting.

Katie asked Debbie to add Evaluation of changes in Semiahmoo Master Plan/West Semiahmoo back on the September 13 agenda.

EXECUTIVE DIRECTORS’ REPORT:
a) Financial Report
– The financial statements for July (Profit & Loss Analysis of Budget vs. Actual and Balance Sheet) were reviewed. Due to the semi-annual billing in July, the Accounts Receivable Aging Summary was not reviewed. A motion was made and seconded to accept the financial statements as presented. Motion carried.

b) Maintenance Department – The SRA recently hired a new seasonal full time maintenance assistant. The maintenance staff continues to work at addressing maintenance issues throughout the community.

c) Quote for Asphalt Repairs on Winged Teal Court – A quote was obtained from Whatcom Builders. Debbie was asked to obtain an additional bid for comparison purposes and agreed to do so.

d) Administrative Help
– Due to Debbie’s work load, she made a request to the Executive Board for additional administrative help, which was granted. An interview is scheduled for next week.

e) October 26, 2013 Annual Meeting Location
– Debbie said she emailed a request to Coastal Hotel Group to hold the meeting at the hotel (currently scheduled at Loomis Trail Golf & Country Club), and is awaiting a reply.

f) Miscellaneous – Debbie will work with Katie on determining a vacation schedule at month end.

OLD BUSINESS:
a) Let’s Move Blaine (LMB)
– Don Gongaware said the “Run for the Border” event was recently held; and had no other specific updates for LMB.

b) Remaining “Action” Items from the October 27, 2012 Annual Meeting
1. Develop processes and procedures for undertaking capital projects to establish timelines – In follow up to last month’s meeting, Don Gongaware said he did not receive any new input from the board and if acceptable, will finalize his template outlining procedures for projects such as tree trimming/cutting and other community improvements. The Board found the draft template acceptable and thanked Don for his time in preparing the procedures.

2. Develop processes and procedures for levying member dues/Review Assessable Units for Undeveloped Lots
– Michael said he met with Don Hardy and Debbie prior to today’s meeting to review the draft 2014 budget and assessable unit calculations. He then reviewed his handout with the Board that outlined Potential Cost Allocations for undeveloped lots and lot with home; and Budget Common Expenses. After listening to the guest presentations (Ad Hoc 3.) and the board’s decision to conduct a survey of the overall membership, the board determined that the current allocation of two (2) assessable units for an undeveloped lot will remain the same in 2014. This matter will continue to be reviewed as it relates to a possible increase in assessable unit for undeveloped lots in the future.

c) Drayton Cove Recreational Easement (DCRE) – Paul reviewed the letter drafted by the city of Blaine to the nine (9) affected lot owners as it relates to drainage improvements and a joint meeting (date to be determined) with the SRA/city of Blaine. The board found the letter acceptable and it will be sent during the week of August 19.

d) Appointment of New Board Member/Request from Election Committee
– Katie welcomed Carol Selby, Election Committee (EC) Chairperson and Doug Todoroff, EC Member. Carol began by saying there were two issues that the EC wanted to discuss with the Board and that she and Doug would each address the issues.

1. Appointment of Resort Hotel Representative (to fill recent vacancy)
– Doug began by saying that the appointment is a Board decision, not the EC; although they support the idea of appointing a Resort Hotel representative. In 2009, during the transition from Declarant control, the Bylaws were revised; and Doug brought to the attention of the board that the Bylaws as now written do not seem to allow for the board’s decision to appoint a hotel representative. The EC suggestion is to increase the number of board members to ten (10) and specify that the Resort Hotel and Golf Course together, notwithstanding any language in the Bylaws to the contrary is given the ability to designate a management person to serve on the board. The process needs to be transparent. In summary, there would be nine (9) elected members and the Resort representative would be appointed, not elected. Discussion included what would the role of the Resort representative be; and it was suggested that a discussion between the board and EC take place in the near future.

2. Candidate Application
– Carol told the board that the EC received a candidate application that did not meet the minimum qualifications as it relates to not living at Semiahmoo in the past 12 months. The candidate was disappointed and asked for an appeal. Upon review of the documents, there is no process for and appeal; and as a courtesy, the EC is speaking with the board today on the candidates behalf. After discussion, the board determined that the decision of the EC to follow the Bylaws in regard to residency was supported. The EC will follow up with the candidate and suggest that when they meet the qualifications that they may wish to submit their name for candidacy in the future, since elections are held on an annual basis.

Katie thanked Carol and Doug for their time and presentation.
The July 16, 2013 EC report was noted.

AD HOC COMMITTEE REPORTS
1. City of Blaine Liaison
– Len Saunders
No report due to Len’s absence.

Michael, Paul and Debbie met with David Wilbrecht, Blaine City Manager (DWilbrecht@cityofblaine.com) and Councilman Paul Greenough on July 31 as a “meet and greet” to discuss the Semiahmoo community. In follow up to this meeting, the SRA attorney sent a letter to Mr. Wilbrecht as it relates to SRA being involved with updates to the Master Plan and other development issues in the community. Mr. Wilbrecht will attend the September 13 board meeting.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders
Two topics currently being proposed by a resident for amendment to the CC&Rs are:
1. Amending Section 10.06 (d) Pets.
2. Amending Section 10.07 (d) – Alder and Cottonwood Tree Removal.

Mr. Hoskins email on this topic was noted. For additional information, refer to the final paragraph below – ASC 3.

3. Architectural Standards Committee (ASC) Liaison – Bryan Johnson
ASC Meeting Minutes – The July 25, 2013 minutes and the August 8, 2013 draft minutes were noted.

Katie welcomed Bryan Dixon, Ron Miller and Marilyn Mulhern.

Undeveloped Lot Maintenance Standards and Increase in Dues for Undeveloped Lot Owners – Bryan introduced himself and said he is a past ASC and Board member; he then introduced Ron; and Marilyn, a past SRA president. He began by saying that communication is important and that undeveloped lot (UL) owners have not been consulted (and that there are no UL owners on the ASC or the Board). He is looking for a better way to communicate; possibly by sharing email address with fellow UL owners. He has reviewed board meeting minutes from 2012 and 2013 and suggested taping the minutes for member review to better understand the discussions on this topic. He also suggested posting the agenda in advance. He finished by saying one topic in past meeting minutes was the possible loss in revenue from the Resort Hotel, and since this did not occur, why increase dues for UL owners?

Ron said he has an UL that he has landscaped and maintains, and does not understand why he should conform to the newly suggested guidelines that would have him removed approved landscaping. He enjoys the buffer as it relates to the open space and wildlife (as does his neighbor adjacent to his UL). He does not understand the proposed increase in dues for his UL as he currently pays $1,000 a year for two (2) properties, which should cover expenses, since he does his own maintenance.

Marilyn said she “seconds” what Bryan and Ron said. She said it is arbitrary and unfair and does not understand the thinking regarding UL maintenance and a possible dues increase. Undeveloped lots should be dealt with on a case by case basis and the Covenants, Conditions and Restrictions (CC&Rs) have a process in place for dealing with UL and suggested that the board/ASC follow the process. Upon review of past board meeting minutes that compared Semiahmoo to Birch Bay Village and Sudden Valley for UL dues, she said they are “apples to oranges” as the common expenses are so different.

Katie said that she appreciated Bryan, Ron and Marilyn coming to address the board as it is important to hear different opinions. She agrees that some UL are well maintained and others are not; and the board needs to be fair in how this matter is addressed. The board will need to determine what is best for the community.

Katie thanked the guest for their time and presentation.

Later in the meeting, it was determined that a survey that includes the following topics (and possible other topics) will be included in a survey that will be sent to the entire membership in the Annual Meeting packet.
 Maintenance of undeveloped lots.
 Dues for undeveloped lots.
 Amending Section 10.06 (d) Pets. An email dated May 20, 2013 from a resident was noted as it relates to the suggestion of limiting two dogs per household at Semiahmoo (and grandfathering existing pet owners).
 Amending Section 10.07 (d) – Alder and cottonwood tree removal without ASC approval.

Bryan was thanked for volunteering to draft the survey for the boards review at the September meeting. The survey results will be reviewed during the October 26, 2013 Annual Meeting.

Undeveloped Lot Maintenance Standards – Letter to the Membership – The ASC sent a recommendation for the Boards approval for the annual undeveloped lot maintenance letter that will be sent to the entire membership in 2013. The Board approved the letter and it will be sent as quickly as possible.

4. Maintenance Committee – Paul Atchison
Paul said that he and Sandy Bonnickson, ASC Administrator continue to follow up with residents who have not complied or communicated with them on recent correspondences to maintain their property. It was mentioned that the house in Carnoustie is in need of maintenance; and Paul said he will add this property to the list.

5. Community Courier Newsletter Editor
– David Steward and Paul Atchison
In follow up to last month’s meeting, future topics will include: Resort Semiahmoo LLC ownership of the hotel, two golf courses and clubhouses; Marin’s success; and an update on progress made by the SRA maintenance staff.

In regard to the new SRA Web site, Paul said a prototype should be ready for board review next week.

6. Whatcom County and Parks & Recreation Liaison – David Steward
Whatcom County – There was a meeting of the planning group for the new Jail on August 6. The site selected is on LaBounty Road just south Hovander Park. The County seems to be planning for 500-700 inmates, taking into consideration trends secondary to revisions in penalties for drug offences.

Amendments to the Whatcom County Zoning Maps are ongoing. These are in response to the state Growth Management Hearings Board that found Whatcom County out of compliance in Futurewise v. Whatcom County and Gold Star Results, Inc. The hearings board decision requires measures to protect rural character by controlling rural development; assuring compatibility with surrounding rural area; banning sprawling, low density development; protecting water resources and avoiding unconstitutional taking of private property. Spot zoning is not included.

Parks & Recreation
NWPRD2 was presented the Blaine Builder Award for the District’s efforts and financial contributions to create recreation opportunities for our citizens resulting in building a better Blaine both now and for the future!

7. Semiahmoo Golf & Country Club (SG&CC) Liaison
– Bryan Johnson
Bryan said the staff is very happy with the new ownership!

8. Blaine Public Works – Paul Atchison
Paul said he recently met with Ravyn Whitewolf, Public Works Director. The request to the city to cut back the overgrowth on the west and east sides of Semiahmoo Parkway will take place once the leaves have fallen (as opposed to cutting the trees down in the Stonehaven buffer). The city continues to monitor signage and pertinent signage will remain, with anticipated improvements to Exit 274, directing traffic to Semiahmoo. Crosswalks will also be reviewed as it relates to repainting. The city obtained a grant to change existing light fixtures to LED; and the board is hopeful the change to LED will decrease electricity charges for the Semiahmoo community.

The Planning Commission chair recently resigned; and the opening will be promoted via SRA Email News seeking a possible replacement from Semiahmoo. A link to the city of Blaine Planning Commission web page will be included in the message which will list duties, qualifications, etc.

An email providing the names of the board members was sent to David Wilbrecht, Ravyn Whitewolf and Michael Jones. The email will remind the city staff that correspondence should be directed to Paul (or Debbie) moving forward.

It was suggested that a “meet and greet” with David, Ravyn and Michael Jones take place prior to the start of the Annual Meeting.

9. Semiahmoo Improvement Recommendations (create and lead SRA Task Force)
In follow up to last month’s meeting, the board is seeking a volunteer from the board or newly appointed board member to lead this Task Force. Topics will include:
• Trees in Stonehaven located in Native Buffer along Semiahmoo Parkway
• Resident Concerns from the April 19 meeting

NEW BUSINESS:
a) First Draft - 2014 Budget
– Don Hardy thanked Michael for his presentation earlier in the meeting (old business b) 2. The board reviewed the 2013 and 2014 summary and budget. Undeveloped lots will continue to be assessed at the current rate of two (2) units. It was proposed during the October 26 Annual Meeting as an open floor discussion topic, to discuss the pros and cons of increasing the assessment of undeveloped lots in future years. The members found the first draft acceptable. Don will continue to work with Debbie on the 2014 budget for approval in September (and then forwarded to the entire membership for their vote).

Don went on to say that after consulting with different auditor firms, he is recommending that SRA stay with Archer Halliday PS, but change the lead auditor. The board found this recommendation acceptable.

In regard to the current leased maintenance unit on Lincoln Road, the maintenance staff reported problems with hot/cold temperatures and the effect on equipment being either over/under heated. They asked that the prospect and cost of leasing the gray storage building (recently vacated) on Lincoln Road be pursued. Debbie will speak with the owner of the property in the near future and report her findings to the board.

Although there has no report received to date, Debbie was directed to thank two community members that asked to make a budget comparison on “in house” versus “out of house” maintenance for the Semiahmoo community.

EXECUTIVE SESSION
A motion was made and seconded to convene into Executive Session at 5:20 p.m. Motion carried. A motion was made and seconded at 5:24 p.m. to reconvene the open meeting. Motion carried. The outcome is as follows:

Discharge of Debtor After Completion of Chapter 13 Plan
– In follow up to last month’s meeting, it appears that the SRA existing lien on the homeowner’s property is still in effect. Debbie spoke to the owner and was told that they have not received the final bankruptcy paperwork and they would notify Debbie upon receipt of the paperwork. The goal is to create a payment schedule for dues that are in arrears.

Un-platted Properties at Semiahmoo
– SRA’s legal firm sent a letter to the owners of Seagrass (and will also be sending letters to the owners of Burnside, Inverness, Drayton Hillside III and Prestwick Woods) welcoming their participation in the SRA on mutually beneficial terms. The SRA attorney spoke to the legal representative for the current Seagrass property owner; and the board will schedule a time to meet with the attorney to discuss possible next steps.

ADJOURN: The meeting adjourned at 5:25 p.m. A quorum was confirmed for the next meeting that will be held on Friday, September 13, 2013 at 3:00 p.m. in the Fire Station/SRA Conference Room located at 9001 Semiahmoo Parkway.
The Boczek Family will host a Board Appreciation BBQ after the meeting.

July 19, 2013

CALL TO ORDER: The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM:
Seven of eight members were present, therefore a quorum was established. Those present: Paul Atchison, Katie Boczek, Michael Coltart, Don Gongaware, Don Hardy, Bryan Johnson and David Steward. Absent: Len Saunders.

Also in attendance: Debbie Smith, Executive Director. 

GUESTS: Mike Myers (3:00 pm to 4:39 pm).

APPROVAL OF JUNE 21, 2013 BOARD MEETING MINUTES: The minutes were approved as distributed.

In follow up to the SRA Email News sent on July 9, Debbie will respond on behalf of the Board to residents that commented or had questions on the June 21, 2013 minutes.

EXECUTIVE DIRECTORS’ REPORT:

a) Financial Report – The financial statements for June (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed. A motion was made and seconded to accept the financial statements as presented. Motion carried. The Board will continue to review the Future Facility account as it relates to the possible purchase/lease option of a facility in the future.

b) Maintenance
– The SRA is currently seeking a seasonal full time maintenance assistant; and applications are currently being reviewed for this position. The current maintenance staff is hard at work addressing maintenance issues throughout the community.

c) Semiahmoo Resort – SRA Email News Notices
– The SRA will continue to support the Resort by sending notices to the membership as they become available.

d) Miscellaneous
– A thank you note to the Board and staff from a resident was noted and appreciated! Debbie also thanked the Board for their help and support during the move to the Fire Station and on other miscellaneous matters.

A “Welcome” packet will be sent to Wright Hotels and Coastal Hotel Group as the new owners of the hotel, golf courses and clubhouses.

OLD BUSINESS:

a) Let’s Move Blaine (LMB) – Don Gongaware said he was not able to attend the last LMB meeting.
b) Remaining “Action” Items from the October 27, 2012 Annual Meeting –

1. Develop processes and procedures for undertaking capital projects to establish timelines – Don Gongaware reviewed his first draft of a template outlining procedures for projects such as tree trimming/cutting and other community improvements. The Board was asked for their review and comment; with follow up during the August meeting. Katie thanked Don for providing the draft.

2. Develop processes and procedures for levying member dues/Review Assessable Units for Undeveloped Lots – Michael reviewed his handouts with the Board which included the SRA Assessment History; Annual HOA Dues for SRA, Birch Bay Village and Sudden Valley; and; Section 4.10 Association Determination as to Sites and Units of the SRA Covenants, Conditions and Restrictions (CC&Rs); and; Significant SRA 2013 Spending.

In preparation for the Annual Meeting on October 26, 2013, the Board will prepare a summary to explain the proposed increase and justification for increasing the undeveloped lot assessment from two (2) assessable units to three (3) assessable units in 2014. It was mentioned that careful consideration will be made as it relates to assembling the Annual Meeting PowerPoint presentation for 2013 for clarity.

c) Drayton Cove Recreational Easement (DCRE)
– Paul will follow up with Michael Jones, Community Development Director – City of Blaine as it relates to his email dated June 19, 2013 with the proposed Action Plan that runs from June to September.

d) Appointment of New Board Member / Request from Election Committee
– An inquiry has been made as it relates to appointing a representative from the new ownership/management group for Resort Semiahmoo, LLC to see who they would like to appoint from their team to fill the recent vacancy on the board. Carol Selby, Election Committee Chairperson and Katie to discuss input from the Election Committee on this matter.

e) Appointment of Two Architectural Standards Committee (ASC) Members
– A motion was made and seconded to appoint Ken Johns to a two (2) year term (July 1, 2013 to June 30, 2015) and Ms. Wally Greenough to fill the one (1) year vacancy (July 1, 2013 to June 30, 2014) (to fill Terry Johnston’s term, due to Mr. Johnston selling his home and moving). Motion carried. The third volunteer will be invited to attend ASC meetings as an observer.

AD HOC COMMITTEE REPORTS

1. City of Blaine Liaison – Len Saunders
No report due to Len’s absence.

Debbie was asked to contact Len in regard to scheduling a meeting with David Wilbrecht, Blaine City Manager (DWilbrecht@cityofblaine.com) to discuss current and future maintenance needs at Semiahmoo, as the city will begin the 2014 budgeting process this month.

2. Covenants, Conditions and Restrictions (CC&Rs) Review
– Len Saunders
Per the SRA CC&Rs; Section 12.03 Amendments by Association: “a resolution adopting a proposed amendment may be proposed by either the Board of Directors or by members of the Association. Such amendment must be approved by Owners holding at least two-thirds (2/3) of the total votes in the Association entitled to be cast; provided, however (i) that any amendment which materially and adversely affects the security title and interest of any Mortgagee must be approved by such Mortgagee…”.

The Board reviewed two topics currently being proposed by a resident for amendment to the CC&Rs are:

1. Amending Section 10.06 (d) Pets. An email dated May 20, 2013 from a resident was noted as it relates to the suggestion of limiting two dogs per household at Semiahmoo. Upon review of Section 10.06: “a particular pet is a generally recognized house pet or such pet is a nuisance, and the Board shall have the right to require the owner of a particular pet to remove such pet from the Development if such pet is found to be a nuisance or to be in violation of these restrictions. The Board of Directors shall have the further right, subject to Section 11.03 hereof, to fine any Owner (in an amount not to exceed $50.00 per violation) for the violation of these pet restrictions by such Owner or an occupant of his Site, and an Owner shall be liable to the Association for the cost of repair of any damage to the Common Areas caused by the pet of such Owner or of an occupant of such Owner’s Site.”

2. Amending Section 10.07 (d) – Alder and Cottonwood Tree Removal.

3. Architectural Standards Committee (ASC) Liaison
– Bryan Johnson

ASC Meeting Minutes – The June 24, 2013 minutes and July 11, 2013 draft minutes were noted.

Opportunities to make a difference in the Semiahmoo Community – Bryan distributed his draft SRA Email News notice to the Board and asked that they review and provide their input/revisions to him by July 24, 2013.

Undeveloped Lot Maintenance Standards – Letter to the Membership – The ASC is reviewing the annual undeveloped lot maintenance letter that will be sent to the entire membership in 2013. The draft will be reviewed by the ASC on July 25; and then forwarded to the Board for their review prior to mailing.

City of Blaine Issues
– The ASC has currently tabled the following topics until such time that more accurate information becomes available:

1) Study Session Agricultural Land Use Amendments
2) Minimum Density Residential Staff Report
3) Shoreline Master Program Update.

4. Maintenance Committee
– Paul Atchison
Paul said that he and Sandy Bonnickson, ASC Administrator are currently following up with residents who have not complied or communicated with them on recent correspondences to maintain their property.

5. Community Courier Newsletter Editor
– David Steward and Paul Atchison
Future topics will include: Resort Semiahmoo LLC ownership of the hotel, two golf courses and clubhouses; Marin’s success; and an update on progress made by the SRA maintenance staff.

In follow up to last month’s meeting, Paul said the template for the Web page he forwarded to the Board for their review is approximately $66.00. The Board was in favor of Paul proceeding with the purchase of the template; and to provide a prototype at the next meeting. The goal is to have the new site “live” as quickly as possible and for it to be user friendly and easy to maintain!

6. Whatcom County and Parks & Recreation Liaison
– David Steward

Whatcom County – A link is available at http://www.co.whatcom.wa.us/ to view the continuing input of correspondence regarding the Gateway Pacific Terminal project. The vast majority of this is unsupportive of the project mainly on global considerations.

Whatcom County Auditor’s office announced there is an online application process for marriage licenses.

On the July 23, 2013 agenda for the Committee of the Whole, there will be a discussion of projected plans for the Medic One service levels in 2014. There is also to be discussion of an ordinance related to changes to the agricultural zoning process.

Parks & Recreation

On the Whatcom County Web site; http://www.co.whatcom.wa.us/ you can access a survey on which to record your opinions regarding priorities in planning for Whatcom County Parks and Recreation in the coming years.

7. Semiahmoo Golf & Country Club (SG&CC) Liaison
– Bryan Johnson

Brett Eaton, Director of Golf, SG&CC spoke at the Men’s Breakfast Meeting on June 18, 2013 and said he and the staff are very happy about the new ownership; Resort Semiahmoo LLC of the resort hotel, Semiahmoo Golf & Country Club and Loomis Trail Country Club! (Purchased by the Wright Family of Seattle; and will be managed by Coastal Hotel Group).

8. Blaine Public Works
– Paul Atchison

Paul was thanked for volunteering to chair this Ad Hoc position. Paul noted that the new City of Blaine directional signage has been installed and looks nice. Paul said he will schedule a meeting with Ravyn Whitewolf, Public Works Director. One topic will be a request to cut back the overgrowth on both sides of Semiahmoo Parkway. (As opposed to cutting the trees down since they are not on Blaine property). It was also noted that the entrance to Horizon is in the process of being cleaned up!

Trevor Hoskins will be notified of this position being filled and thanked for his time meeting with the Public Works department; and reminded that he is welcome to attend Council meeting, etc. as a resident of Blaine, but no longer represents the SRA. Mr. Hoskins email dated July 9, 2013 to and from David Wilbrecht, Blaine City Manager was noted.

An email providing the names of the board members will be sent to David Wilbrecht, Ravyn Whitewolf and Michael Jones. The email will also remind the city staff that correspondence should be directed to Paul (or Debbie) moving forward. David Wilbrecht will also be invited to a future board meeting.

9. Semiahmoo Improvement Recommendations (create and lead SRA Task Force)

In follow up to last month’s meeting, the board is seeking a volunteer from the board or newly appointed board member to lead this Task Force. Topics will include:

• Trees in Stonehaven located in Native Buffer along Semiahmoo Parkway
• Resident Concerns from the April 19 meeting

In follow up to last month’s meeting, Katie said that due to her work commitments that she has not yet had an opportunity to prepare a list of Semiahmoo improvements and accomplishments (with Debbie’s assistance, who has also been very busy with the recent move to the Fire Station, etc.). It was suggested that this could also be a topic for the next edition of the newsletter (Ad Hoc #5.)

NEW BUSINESS:

a) 2013 Preliminary Reserve Study – Paul and Don Hardy reviewed the preliminary reserve study and reported that the good news is that SRA is well funded. After review, a motion was made and seconded to finalize the report. Motion carried. An excerpt from the study will be provided to the membership in the Annual Meeting mailing packet.

b) 2014 Budget Questions and Assumptions
– After discussion, it was determined that the budget will include more funding for maintenance needs throughout the community. Don Hardy and Katie will work together; along with input from the Board members on their presentation for the Annual Meeting. A statement of “what does SRA do for you” will be included in the annual meeting mailing packet. This topic also relates to Old Business b) 1 and 2 above.

EXECUTIVE SESSION
A motion was made and seconded to convene into Executive Session at 4:39 p.m. Motion carried. A motion was made and seconded at 5:01 p.m. to reconvene the open meeting. Motion carried. The outcome is as follows:

Discharge of Debtor After Completion of Chapter 13 Plan
– In follow up to last month’s meeting, it appears that the SRA existing lien on the homeowner’s property is still in effect. Due to Debbie’s work assignments, she has not yet had an opportunity to meet with the homeowners, but will do so as quickly as possible to create a payment schedule.

Un-platted Properties at Semiahmoo
– In follow up to last month’s meeting, SRA’s legal firm has sent a letter to the owners of Seagrass (and will be sending letters to the owners of Burnside, Inverness, Drayton Hillside III and Prestwick Woods) welcoming their participation in the SRA on mutually beneficial terms. The Board will direct the SRA attorney to meet with the legal representative for the current Seagrass property owner.

The SRA received an email dated July 14, 2013 from the president of the Beachwalker Villas Association as it relates to issues on the Seagrass property. A reply will be sent that the SRA is working with legal counsel on Seagrass issues. A copy of the email will be sent to SRA’s legal counsel as an example of issues that the SRA is currently dealing with.

Personnel Matter
– In follow up to last month’s meeting, Allan Tozier made the decision to leave SRA after 23 years with the organization. The Board, Debbie and SRA Staff are not to talk about personnel matters, but wish him the best of luck in the future.

ADJOURN:
The meeting adjourned at 5:02 p.m. A quorum was confirmed for the next meeting that will be held on Friday, August 16, 2013 at 3:00 p.m. in the Fire Station/SRA Conference Room located at 9001 Semiahmoo Parkway.

June 21, 2013

CALL TO ORDER:  The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM:  Seven of eight members were present, therefore a quorum was established.  Those present: Paul Atchison, Katie Boczek, Michael Coltart, Don Gongaware, Bryan Johnson, Len Saunders and David Steward.  Absent: Don Hardy.

Also in attendance: Debbie Smith, Executive Director.

GUESTS:  None. 

APPROVAL OF MAY 10, 2013 BOARD MEETING MINUTES: The minutes were approved as distributed.

Once the current minutes have been approved for posting to the SRA Web site, they will also be sent via SRA Email News.

EXECUTIVE DIRECTORS’ REPORT:

a) Financial Report – The financial statements for May (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed.  A motion was made and seconded to accept the financial statements as presented.  Motion carried.

In Don Hardy’s absence, Debbie told the board members that she and Don met with a possible auditing firm in Bellevue on June 11; and that they are continuing the search.

b)  Maintenance Report – The June 20, 2013 report from Allan Tozier, SRA Maintenance Supervisor was noted.  Debbie will talk with Allan about missing “guards” on the rollers; and an operator door that is open at Drayton Hillside gate 3.

c)  Move to the Semiahmoo Fire Station – The staff is underway preparing for the move to the fire station that will formally begin on June 27, 2013.  Offices will be open at 9001 Semiahmoo Parkway on July 1, 2013.  On behalf of his wife, Michael presented Debbie with a “fire chief” hat and “fire dog” stuffed animal as gifts for the new location!

d)  Damage to the Boundary Ridge Telephone Entry Unit – Damage to the entry unit occurred on May 24, 2013 by a delivery driver of a local company.  The entry unit has been replaced and is operational; and the cost for repairs will be paid by the driver’s insurance company.

e)  Miscellaneous – The email dated May 23, 2013 from the Boundary Ridge Association was noted as it relates to work performed by the maintenance staff.

f) Fourth of July Holiday- With the upcoming Fourth of July holiday, bright pink signs will be placed at each gate to remind residents that fireworks and explosive devices ar e banned behind the gates of Semiahmoo.  An SRA Email News will also be sent. 

OLD BUSINESS:

a)  Let’s Move Blaine (LMB) – Don Gongaware provided handouts for the board’s review.  LMB is stilling seeking sponsors for signage.  Volunteers are needed to serve on the board and to help with projects which in turns helps the kids! 

b)  Remaining “Action” Items from the October 27, 2012 Annual Meeting

  1. Develop processes and procedures for undertaking capital projects to establish timelines – Don Gongaware said he would be willing to prepare the first draft for the board’s review during a future meeting.  Debbie will provide Don with the template used for other SRA procedures. These projects will include tree trimming/cutting and other community improvements.
  2. Develop processes and procedures for levying member dues – In Don Hardy’s absence, Michael said he would be willing to work with Don and report back to the board at a future meeting.  This ties directly to b1.

 c)  Drayton Cove Recreational Easement (DCRE) – Paul provided the board members with a copy of an email dated June 19, 2013 from Michael Jones, Community Development Director – City of Blaine that provided an Action Plan that runs from June to September. 

d) Appointment of New Board Member – After discussion, it was determined that a representative from the new ownership/management group for Resort Semiahmoo, LLC will be contacted to see who they would like to appoint from their team to fill the recent vacancy on the board.

 e)  Appointment of Two Architectural Standards Committee (ASC) Members – Bryan, David and Debbie will schedule interviews with volunteer candidates during the week of June 24, 2013.  A recommendation for appointments will then be sent to the board for an email vote.  The vote will be confirmed during next month’s meeting.

AD HOC COMMITTEE REPORTS

1. City of Blaine Liaison – Len Saunders

Len said he will do his best to attend future City Council meetings.

A follow up topic to the October 27, 2012 meeting; Railway – Delay in Emergency Responders response time to Semiahmoo due to trains – improve delay at the crossings in Blaine Engaging with the City of Blaine (as City Liaison Len Saunders has been doing) will continue as it relates to this topic (which is actually Federal). This topic will remain on the agenda.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Two topics currently being proposed for amendment to the CC&Rs are:

  1. Amending Section 10.06 (d) Pets.  An email dated May 20, 2013 from a resident was noted as it relates to the suggestion of limiting two dogs per household at Semiahmoo.
  2. Amending Section 10.07 (d) – Alder and Cottonwood Tree Removal.  A letter dated May 23, 2013 from a resident voicing their concern regarding the wholesale removal of any species of tree – notably alders which strikes them as a “botanical version of ethnic cleansing” was noted.

 3. Architectural Standards Committee (ASC) Liaison – Bryan Johnson

ASC Meeting Minutes – The draft ASC minutes from June 6, 2013 were noted.  The next ASC meeting was rescheduled to June 24, 2013 (from June 20, 2013) due to lack of quorum.  The committee continues to work on issues such as directional signage to the golf course and mailboxes.

Plat of Muirfield – The ASC has tabled this topic. 

Undeveloped Lot Maintenance Standards – The ASC reviewed the recommendation from the SRA for undeveloped lot maintenance standards during their June 6, 2013 meeting.  The recommendation was as follows:

·        Clear a distance of twelve (12) feet from the curb;

·        Side yards cleared four (4) feet from the property line; and;

·        Any trees six (6) inches in diameter at a height of four (4) feet that need to be removed within these distances must seek approval from the ASC for removal.

The ASC deferred a decision on the recommendation until their June 24, 2013 meeting so they would have an opportunity to review lots in the community.

Further discussion included revisions (other than the new guidelines) to the annual lot maintenance letter that is sent to all undeveloped lot owners in conjunction with the semiannual billing in July.  Suggestions included adding vendor names that could possibly assist with performing work; references from Article V – Maintenance, along with remedies if work is not performed in a timely manner; and that safety and possibility liability are also important issues.

A reply will be sent to the resident that voiced an opinion in their May 23, 2013 on the guidelines listed above. 

A question arose as it relates to work that took place on an undeveloped lot in the Drayton Hillside II neighborhood under the Shoreline Management Act, governed by the City of Blaine.  Is there a timeline for the owner to make further improvements to the lot?

4. Maintenance Committee – Paul Atchison

With the board’s support, Paul will now be working with Sandy Bonnickson, ASC Administrator to review properties in need of maintenance attention (subject to Debbie’s review of letters before they are sent).

Paul and Sue Atchison were thanked for their efforts in improving the St. Andrews Green gate 3 garden planting!

5. Community Courier Newsletter Editor – David Steward and Paul Atchison

David and Paul were thanked for producing an informative spring edition of the newsletter!

Paul reported that the “bulletin board” will be run off of Facebook with controls for review before any items are posted.

A brief discussion took place as it relates to the current SRA Web site.  David has been checking possible new Web site “templates”.  Paul volunteered to forward a link to the board members of a Web site from a former homeowners association that he belonged to prior to moving to Semiahmoo.  He finished by saying the site is user friendly and easy to maintain.

An SRA Email News will be sent reminding residents to keep their mailbox free of bees and wasps (this request came from the mail carrier for Semiahmoo!).

6. Future Facility – Michael Coltart and Don Gongaware

This topic was moved to Executive Session.

7. Whatcom County and Parks & Recreation Liaison – David Steward

Whatcom County – A series of meetings to help plan the future of Whatcom County Parks is to be held to listen to ideas, comments and suggestions which will help shape the future of County Parks and Recreation programs, trails, and facilities over the next six to twenty years.  The Birch Bay/Blaine meeting will be held on July 15, 2013 at 6:00 pm at Bay Horizon Park. 

There is a note in the County Department of Health to the fact that a bat caught in the county tested positive for Rabies.  Residents are cautioned to avoid bats and warn children accordingly. 

Parks & Recreation

Beginner swimming lessons are being held for children 7-12 years of age for $30 for five lessons.  Also for children are a series of golf lessons by Brian Southwick (former Semiahmoo pro) at the cost of $85 for the series.  More information can be obtained at; http://www.nwparkandrec.org/. 

8. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson

As of June 21, 2013, Resort Semiahmoo LLC is the new owner of the resort hotel, Semiahmoo Golf & Country Club and Loomis Trail Country Club!  (Purchased by the Wright Family of Seattle; and will be managed by Coastal Hotel Group).

9. Blaine Public Works

This Ad Hoc position is currently open.  Trevor Hoskins has volunteered to continue in this Ad Hoc position until it is filled.  Mr. Hoskins emails dated June 18 and 19, 2013 to and from Ravyn Whitewolf, Blaine Public Works Director was noted.

Debbie was asked to pursue the matter of a directional sign with the new resort ownership group.

10.  Semiahmoo Improvement Recommendations (create and lead SRA Task Force)

The board is seeking a volunteer from the board or newly appointed board member to lead this Task Force.  Topics will include:

  • Trees in Stonehaven located in Native Buffer along Semiahmoo Parkway
  • Resident Concerns from the April 19 meeting

Katie volunteered to prepare a list of Semiahmoo improvements and accomplishments (with Debbie’s assistance).  Paul volunteered to talk to Ravyn Whitewolf about cutting back the overgrowth on both sides of Semiahmoo Parkway.  (As opposed to cutting the trees down since they are not on Blaine property).

NEW BUSINESS:

a)  2013 Preliminary Reserve Study – Due to Don Hardy’s absence, this topic was tabled until the July 19, 2013 meeting. 

b)  May 29, 2013 Election Committee Minutes – A motion was made and seconded to accept the May 29, 2013 minutes.  Motion carried.

c)  Bylaw Revision to Section 4.2 – A motion was made and seconded to confirm the email vote revising Section 4.2 of the Bylaws by removing the following sentence: “shall have primary residence in the Semiahmoo Resort Community for the full term of office for which the candidate wishes to stand for election.”  Motion carried.   

EXECUTIVE SESSION

A motion was made and seconded to convene into Executive Session at 4:47 p.m.  Motion carried.  A motion was made and seconded at 5:32 p.m. to reconvene the open meeting.  Motion carried.  The outcome is as follows: 

Lease for 5087 Lincoln Road – The board was made aware that the current property manager is leaving as of July 31, 2013; and moving forward, the SRA will work directly with the owner of the property.  The lease term is August 1, 2012 to July 31, 2015.  The property is currently for sale.  A backup plan is to raise the question of potentially converting Syre Park to a maintenance location as it is relatively secluded.  If this idea were to move forward, the existing playground equipment would be relocated to William Rex Park on Wood Duck Way.

Discharge of Debtor After Completion of Chapter 13 Plan – In follow up to last month’s meeting, it appears that the SRA existing lien on the homeowner’s property is still in effect.  Debbie provided the actual amount owing only for dues assessments.  It was determined a meeting will be scheduled with the homeowners to create a payment schedule. 

Un-platted Properties at Semiahmoo – After discussion, a motion was made and seconded to authorize SRA’s legal firm to draft letters to the owners of Seagrass, Burnside, Inverness, Drayton Hillside III and Prestwick Woods welcoming their participation in the SRA on mutually beneficial terms.  The list of advantages of ownership comprised by the board last year will be provided to the attorney to include in the letter(s). 

Personnel Matter – Debbie will work with SRA’s legal firm and officers of the board to resolve a personnel matter.

ADJOURN: The meeting adjourned at 5:34 p.m.  A quorum was confirmed for the next meeting that will be held on Friday, July 19, 2013 at 3:00 p.m. in the Fire Station/SRA Conference Room located at 9001 Semiahmoo Parkway.

May 10, 2013

CALL TO ORDER:  The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM:  Seven of eight members were present, therefore a quorum was established.  Those present: Paul Atchison, Katie Boczek, Michael Coltart, Don Gongaware, Don Hardy, Bryan Johnson and David Steward.  Absent: Len Saunders.

Also in attendance: Debbie Smith, Executive Director.

GUESTS:  Jean Cartwright, Cameron and Sue Langford, Al Mason, Mike McBride, and Barbara Penfold (3:00 pm to 3:50 pm).  Pat Corcoran, Bob and Lois Franco and Russell Paris (3:00 pm to x:xx pm).  Paul Greenough (x:xx pm to 4:50 pm); Jim Lyons (x:xx to x:xx), Mike Myers (3:00 pm to 4:55 pm), Michael Boczek (x:xx pm to 4:55 pm).

GUESTS’ PRESENTATION

Katie welcomed the guests and introductions between the board and guests then took place. Below is a summary of the guests’ comments (Pat Corcoran, Lois Franco, Cameron Langford, Jim Lyon, Mike McBride, and Russell Paris).  For Jean Cartwright’s presentation, please refer to Appendix I on pages 7-9.

The key points made by the guests were as follows:

  • Address maintenance issues, both inside and outside the gates in a timely manner which include: mailboxes; overgrown or dead trees which may pose a hazard to people and property; untidy homes and landscaping; dumping debris on vacant lots [by residents or their gardeners]; walking paths; tree pruning or removal; roadside grass; and crosswalk maintenance
  • Better communication between the Board and the members at large.  One step would be to immediately begin sending the approved board meeting minutes via SRA Email News.  This could possibly gain community support by receiving feedback for the Board’s consideration
  • Posting the minutes to the SRA Web site in a timely manner
  • Require vacant lot owners to clean up their lots.  If they choose not to do so, hire someone to perform the work and then lien their property
  • Encourage members to provide their email addresses
  • Poll the membership to gain their input for a sense of what needs to get done
  • Update Covenants, Conditions and Restrictions (CC&Rs) as it relates to the fining process
  • Although it is difficult to get volunteers to help, more help is needed from community members.

Katie thanked the guests for their time and presentation.  Once again, she said it would be great to have more help. There are currently Ad Hoc committee’s and she is proposing a new committee “Semiahmoo Improvement Recommendations” which would include the residents concerns raised at the April 19, 2013 meeting; and the trees in Stonehaven located in the Native Buffer along Semiahmoo Parkway.

As mentioned during last months meeting, Katie said she had asked that a task force be formed with a “cross section” of community members that include retirees, those currently working, those with children, etc.  She then showed a document/matrix form listing Item, Description , Pro’s, Con’s, ROM Cost, etc. that she had provided to Mr. Hoskins after the April meeting.  Mr. Hoskins is/was heading the group referred to as “LISA” or “Let’s Improve Semiahmoo”.  The task force was asked to itemize a list of concerns; review the CC&Rs; and come up with possible solutions and report back on the matrix form.  Mr. Hoskins provided an email, but did not follow the desired procedures listed above.  The matrix would provide the board with a non bias, fact based only information that could be reviewed, then when appropriate, seek input from the Architectural Standards Committee (ASC) for their opinion; and then send the findings to the community members for their input.  Once the process was complete, the board could then determine and understand where funds are needed.

The Task Force needs a chairperson, and that person may be the new appointed board member to fill the vacancy created by Trevor Hoskin’s recent resignation.  Katie said that “LISA” meetings have taken place, and no other SRA Board members were made aware or invited to attend.

Reference was made to an upcoming edition of the Community Courier newsletter that speaks to the topic of the need for vacant lot owners to maintain their lots, which is currently a major maintenance issue in the community.  The guests were told that the Board will be proposing a dues increase for lot owners at this years’ Annual Meeting.  Lot owners are charged half of what a lot with home is assessed; yet vacant lot maintenance is intensive.  An example of the dues structure for vacant lots at Birch Bay Village is an annual surcharge of $200 to maintain lots; and the thought is that Semiahmoo is now in need for something similar.

Katie thanked the guests again for their time and presentation.  She said the board will be seeking a new member to fill the recent vacancy and hopefully the new member will be able to chair the new Task Force.  The guests departed between 3:50 pm and 4:55 pm.

APPROVAL OF APRIL19, 2013 BOARD MEETING MINUTES: The minutes were approved as distributed.

It was determined that once the minutes have been approved for posting to the SRA Web site, they will also be sent via SRA Email News (SRA-EN) with a comment that if someone knows of a neighbor who has not signed up for SRA-EN, to please contact the SRA office; debbie@semiahmooresortassociation.com.  The April and May minutes will be sent via SRA-EN as quickly as possible.

EXECUTIVE DIRECTORS’ REPORT:

a) Financial Report – The financial statements for April (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed.  A motion was made and seconded to accept the financial statements as presented.  Motion carried.

b)  Maintenance Report – The May 8, 2013 report from Allan Tozier, SRA Maintenance Supervisor was noted.  While Debbie is away, Paul has graciously agreed to oversee the maintenance staff to review daily/weekly duties.

c)  Marin - The request from the marketing department for Marin asking the SRA to send an SRA Email News announcing an upcoming Grand Opening for Building B was deferred to placing the notice on the new bulletin board page.

d)  Vacation – Debbie will depart on May 16 and return to the office on May 28.  While she is away, Allan Tozier and Sandy Bonnickson (May 20-24) will cover in her absence.

OLD BUSINESS:

a)  Let’s Move Blaine (LMB) – Don Gongaware said that sponsor’s are still needed for signage.  Volunteers are needed to serve on the board and to help with projects which in turns helps the kids!

b)  Remaining “Action” Items from the October 27, 2012 Annual Meeting – The board determined that Improving the “Y” at Blaine and Drayton Harbor Roads (this intersection is located in the County), most likely will not happen, thus will be removed from the list.  Remaining topics have been re-distributed throughout the minutes or added to the next agenda.

c)  Drayton Cove Recreational Easement (DCRE) – In follow up to last month’s meeting, it is anticipated that a joint meeting between the SRA, affected Drayton Cove owners and Michael Jones, City of Blaine Community Development Director will be held in early June (as it is anticipated that the “snow-birds” will have returned to Semiahmoo by that time) to help educate them on the importance of proper hillside drainage, as it is in their best interest to remediate for long term erosion control on their property.

Paul is still awaiting photographs from Michael Jones showing properties that have properly functioning “tight-line” piping; and those who do not.  There has been significant erosion on certain properties that have caused trees to come down in the ditch.

As the SRA is responsible for the recreational easement in relation to the drainage ditch (although caused by neglect), a mini excavator may be needed to dredge the ditch so it can once again flow properly.  The thought is to split this expense with the owners and the SRA.  Paul is awaiting a bid for this work.  The City of Blaine has indicated their interest in possibly helping on communicating this matter to property owners.

Maintenance that relates to trimming the overgrowth along the trail has been postponed until such time as the schedule has been established for repairs to the ditch, etc.

d) Review Money Market Accounts – Don Hardy

The board determined that they will accept the 2012 Audit Report as written for Note 7 as it relates to the Mutual Funds that SRA has with Vanguard.  Don will consult with Vanguard and ask about three (3) to six (6) month brokerage Certificate of Deposits (CD) or alternatives as it relates to the suggestions in the audit report.

Don Hardy said that he and Debbie will meet with a potential new auditor firm in June.

AD HOC COMMITTEE REPORTS

1. City of Blaine Liaison – Len Saunders

No report due to Len’s absence.

A follow up topic to the October 27, 2012 meeting; Railway – Delay in Emergency Responders response time to Semiahmoo due to trains – improve delay at the crossings in Blaine Engaging with the City of Blaine (as City Liaison Len Saunders has been doing) will continue as it relates to this topic (which is actually Federal). This topic will remain on the agenda.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Although Len was absent, the two topics currently being proposed for amendment to the CC&Rs are:

  1. Amending Section 10.06 (d) Pets
  2. Amending Section 10.07 (d) – Alder and Cottonwood Tree Removal

3. Architectural Standards Committee (ASC) Liaison – Bryan Johnson

ASC Meeting Minutes – The draft ASC minutes from April 25, 2013 were noted.

Marin – The ASC approved the use of three “flags” at Marin.

Plat of Muirfield – The memo dated May 6, 2013 from the ASC recommending that the SRA not include the plat at Muirfield in the SRA unless they have established a Muirfield Homeowners Association with appropriate CC&R’s to the satisfaction of the SRA was noted.   The final plat is scheduled to go before the Blaine City Council for approval on May 13, 2013.  If approved, the developer will have a six (6) month window to get their final Planed Unit Development (PUD).

Seagrass – Alex Wenger, City of Blaine Community Planner II attended the May 9, 2013 ASC meeting and said that the Seagrass plat is close to being recorded.  The ASC is requesting a copy of the current CC&Rs for this plat.

Bryan said that Mr. Wenger provided the ASC with an update on Semiahmoo projects during their May 9 meeting which included several Resort Semiahmoo Master Plan (RSMP) allowances and approved projects (such as Marin and Carnoustie).

Vacant Lot Maintenance Standards – After discussion, a motion was made and seconded to make the following recommendation to the ASC for vacant lot maintenance standards:

·        Clear a distance of twelve (12) feet from the curb;

·        Side yards cleared four (4) feet from the property line; and;

·        Any trees six (6) inches in diameter at a height of four (4) feet that need to be removed within these distances must seek approval from the ASC for removal.

Motion carried.  Bryan will discuss this recommendation with the ASC during their next meeting on June 6, 2013.  If the recommendation is approved by the ASC, the annual lot maintenance letter that is sent to all vacant lot owners in conjunction with the semiannual billing in July will be revised to include these standards.  It was mentioned that lot owners may want to seek bids for work on their lot during winter months when contractors’ are more readily available.

 4. Maintenance Committee – Paul Atchison

A property in the Turnberry Wood neighborhood that is in need of exterior improvements continues to be addressed by Paul and Debbie.  There have been some improvements to the exterior of this house and landscaping.  In follow up to last month’s meeting, a tour of the entire community recently took place and nine (9) letters were sent to residents seeking their compliance on maintaining their property.

5. Community Courier Newsletter Editor – David Steward and Paul Atchison

David and Paul reviewed the second draft of the newsletter.  Paul said that further revisions will be made to the article for the new billboard site on the SRA web site.  A new page with photographs has been added that speaks to the topic of lot owners maintaining their undeveloped lots.  The “mail box” article has also been revised to include the new mail box option approved by the ASC on May 9.  Ms. Franco suggested that the SRA consider a local provider for mail boxes.  Additional topics that will be added to the newsletter are; request that members provide their email address; and that residents’ (or their gardeners) do not dump lawn debris on undeveloped lots.  The newsletter will be sent to the entire membership next week.

6. Future Facility – Michael Coltart and Don Gongaware

This topic was moved to Executive Session. 

7. Whatcom County and Parks & Recreation Liaison – David Steward

Whatcom County – Work will commence soon on improvement to the Birch Bay Lynden and Portal intersection where the grade will be changed and stop lights installed.  Work will go on over the summer months.

Parks & Recreation

A flyer will be placed in The Northern Light outlining summer programs.  Summer camp for children are planned August 5-9 and 12-16 from 9:00 am to 3:00 pm.  There will be team building activities, etc.  More information can be obtained at; http://www.nwparkandrec.org/. 

8. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson

Bryan said he recently spoke to Brett Eaton, Director of Golf and Mr. Eaton said that in regard to the golf course staff receiving their separation notice, the notice has been extended to May 30, 2013; and there are no further updates as it relates to a potential new owner for the resort hotel and golf courses.  He finished by saying the spring programs are going fine! 

9. Blaine Public Works

With the recent resignation of Mr. Hoskins, this Ad Hoc position is currently open.

10.  Semiahmoo Improvement Recommendations (create and lead SRA Task Force)

The board is seeking a volunteer from the board or newly appointed board member to lead this Task Force.  Topics will include:

  • Trees in Stonehaven Located in Native Buffer along Semiahmoo Parkway
  • Resident Concerns from the April 19 meeting

NEW BUSINESS:

a)  Resignation – Katie

The email dated May 6, 2013 from Trevor Hoskins, submitting his resignation immediately from the board was noted.

EXECUTIVE SESSION

A motion was made and seconded to convene into Executive Session at 4:55 p.m.  Motion carried.  A motion was made and seconded at 5:31 p.m. to reconvene the open meeting.  Motion carried.  The outcome is as follows:

Lease for 9001 Semiahmoo Parkway – A motion was made and seconded to accept the revised lease agreement that includes a 12.84% Department of Revenue tax; and the new lease date of July 1, 2013 to June 30, 2016.  Motion carried.

Discharge of Debtor After Completion of Chapter 13 Plan – The notice was reviewed and it appears that the SRA existing lien on the homeowner’s property is still in effect.  Debbie was directed to provide the actual amount owing only for dues assessments.  This topic will be reviewed during next month’s meeting.

Appointment of New Board Member – It was determined that Don Hardy will contact a candidate from last year’s election to inquire as to whether they would be interested in filling the recent vacancy on the board. 

ADJOURN: The meeting adjourned at 5:34 p.m.  A quorum was confirmed for the next meeting that will be held on Friday, June 21, 2013 at 3:00 p.m. in the SRA Conference Room.

 

Respectfully Submitted,

 

___________________________                  ______________________________

Paul Atchison, Secretary                                   Debbie Smith, Executive Director

 

______________________­­­­­_____                 ______________________________

Date                                                                 Date

 APPENDIX 1

I appreciate the opportunity to address a few comments to the SRA board today
as they pertain to the work of a committee which was authorized by the board to
identify areas of concern regarding the current condition of Semiahmoo. I am not
a representative of Trevor Hoskins although I fully support the efforts he has
made to improve our community.

My husband, AI Mason, and I have lived here since 2006. We are full time
residents and do not need to leave in the winter to follow the sun. I have lived in
four communities governed by CC&R's and a board of directors plus committees
such as the ASC which assist in enforcing the CC&R's. AI and I have always tried to comply with such rules as we feel they are important in maintaining the quality of any community. However, I have gone head to head with more than one board over issues that I felt were discriminatory or unfair. I will not go into detail but my viewpoints generally prevailed.

Since moving to Semiahmoo, I have not chosen to actively participate in the
politics of community governance, because I am involved in a number of activities outside the gates. Recently, however, Trevor Hoskins, who is a personal friend of ours, pointed out the poor condition of many features in Semiahmoo, and expressed his desire to improve the area with help from the SRA board. I attended my first board meeting about 3 weeks ago and presented the photos that you saw as evidence of the need for attention by the board. I gave up my complacency to participate on a "task force", endorsed by the board to identify areas of need.

Our committee, headed by Trevor, met on two occasions and tried to focus on problems that could be remedied for the betterment of Semiahmoo. Some were
outside the gate and required intervention by the City of Blaine. These are the walking paths, the trees which need pruning or removal, the roadside grass, and
crosswalk maintenance. While citizens can and do make a difference requesting help from the city manager and council, I believe results are better achieved with direct interaction from the SRA board.

Several problem areas are directly related to the CC&R's and need to be addressed by the board: maintenance or replacement of mailboxes, overgrown and dead trees which pose a hazard to people and property, and the untidy condition of homes and landscaping. I would further add that dumping yard waste on empty lots is very unsightly and unsanitary. All of these things, when seen by visitors including potential buyers, do not show a community which is proud of its quality.

The task force has reached out to residents for input on many of these issues and most people are concerned. One very important question which needs to be answered by the board is why the Semiahmoo maintenance staff is unable to complete the work they were assigned to do. Our group attempted to look at the availability of finances with which to maintain an area the size and age of ours. Obviously, this is something that can best be addressed by you, the SRA board. Most residents we spoke with did not feel it is unreasonable to consider an assessment to make up for the lack of funds for adequate maintenance.

In summary, we are a growing group of residents who are concerned about the appearance and condition of our community. We realize that our CC&R's were intended to protect and beautify the area, and within the bounds of these documents, we are energized to try to do something about what we see as a
general deterioration of Semiahmoo. We feel that the time to act is now, and we are therefore requesting that the board place a high priority on the concept of LISA. We have attempted to identify the problems we see and to make suggestions on possible solutions. I urge you, the elected members of the SRA board to take prompt action in order to reverse the disturbing trend in the quality of our community. We will look forward to your response to learn what can be done and not if, but when the work can begin.

RECEIVED
MAY 10, 2013
BY Debbie Smith, SRA Executive Director from Jean Cartwright

April 19, 2013

CALL TO ORDER:  The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM:  Seven of nine members were present, therefore a quorum was established.  Those present: Paul Atchison, Katie Boczek, Michael Coltart, Don Hardy, Trevor Hoskins, Bryan Johnson and David Steward.  Absent: Don Gongaware and Len Saunders.

Also in attendance: Debbie Smith, Executive Director.

GUESTS:

GUESTS’ PRESENTATION:

Katie welcomed the guests and introductions took place.  Trevor Hoskins introduced the main topics for the presentation.  Community concerns included: certain parts of Semiahmoo and particularly the effect they have on the value of properties (he said that Semiahmoo is a paradise!) and it must be kept that way.  Mr. Hoskins introduced Jean Cartwright who had prepared several photographs of the community and with Mr. Hoskin’s narration, illustrated the guests concerns where maintenance is needed.  Ms. Cartwright was thanked for her presentation.  The guest presentation included:

Al Mason – Mr. Mason said that the community is not looking “sharp” and it needs upgrades with more effort to improve the appearance.

John Raczkowski – Mr. Raczkowski said he lives on Peregrine Way and has empty lots on either side of his property and that trees have fallen and hit his property.  He has written to the neighbors regarding their trees, but no action has been taken.  The open space behind his property [which belongs to the St. Andrews Green I & II Association] has trees that need to be removed and he was told they could be removed at his expense.  Mr. Raczkowski plans on writing a letter stating he will sue the association [SAG I & II?] if damage occurs from this property.

Mike McBride – Mr. McBride said that the appearance of Carnoustie is discouraging.  He also has a concern about absentee owners maintaining their lawns; and said there are two examples on Quail Run.  Mr. McBride wondered if the SRA could be of assistance as it relates to the garage on Drayton Harbor Road (just before Drayton Hillside Gate 1) that has slid down the bank.

John Dugdale – Mr. Dugdale said he owns two properties, and gave Paul Atchison accolades for improvements that have been made on a property next to his home in the St. Andrews Green neighborhood.  Mr. Dugdale said the entrance to St. Andrews Green Gate 1 is a mess.  He expressed concern about a dump truck that was parked near his home overnight that did not have any type of warning light or sign and the possibility of an accident.  Lastly he mentioned overhanging trees at the entrance to Boundary Ridge.

Larry Donovan – Mr. Donovan said he wants a commitment from the SRA for action on the topics reviewed via photographs and by the guests.  He reviewed the procedure for amending the Covenants, Conditions and Restrictions (CC&Rs) and thought it could take up to five years!  The ASC did allow removal of one tree on the vacant lot next to his house, but more are needed.  He finished by saying Semiahmoo has slipped and needs help and action.

Pat Corcoran – Mr. Corcoran said he has served on the ASC and the SRA Board.  While on the ASC, he recalls several debates about tree removal; and he thinks the ASC has basically done a good job and has been consistent.  Mr. Corcoran referred to lots and common areas and asked if it would look better to remove a tree, shouldn’t removal be allowed, although this is not the way the CC&Rs are currently written.  He referred to the alder trees in the Stonehaven native buffer and wondered now that the cedar trees are established, would it look better to remove the alders as they don’t seem to serve a purpose.  He mentioned that the CC&Rs are over 25 years old and are not holding up to today’s standards in regard to clean up of trees that is needed.  Mr. Corcoran asked for the CC&RS to be amended to allow the removal of alder trees without ASC approval. It was agreed that this could be an item voted on for the annual meeting.  He hopes changes can be made moving forward.

 Jerry Williams – Mr. Williams said he supports the removal of alders, and also suggested including cottonwood trees.  Both species are “thirsty” and grow rapidly.  Mr. Williams also suggested that the CC&Rs be more rigorously enforced as it relates to over-night parking on the street and RV and boat storage.  He has lived in Semiahmoo for 12 years and there has been a kayak stored in a neighbor’s driveway for a long period of time.  He finished by saying the CC&Rs need to be changed to have “teeth”.

Mr. Hoskins read an email dated April 19, 2013 from Penny Senov, who was unable to attend the meeting.

Dear Trevor,

Thank you for brining to the boards attention that Semiahmoo is in need of a "spruce up" in terms of maintenance and grounds keeping.

The community is now over 20 years and starting to show it's age. We are competing, whether people are buying homes, selling homes or pondering the quality of life current residents have here, with much newer, younger and well kept communities both in Washington State and other areas.

The maintenance and appearance of the community is a bit shabby, the trails often unclean and full of debris, fallen trees just stuffed into the edge of the bushes rather than properly disposed of, tree limbing and trimming, replacement of gate intercoms (ours had a resident who did not live her for two years still listed!) that look old and make shift sections of unpainted 2"x4" wood nailed on to keep gates from rubbing all give the appearance the community is a downward spiral. These are just a few things that are top of mind. No doubt with a closer look a longer list could be compiled. 

Anything that can be done to really put a good effort forth to give the community a makeover and big clean up would certainly benefit all of the residents and help keep property values up.

Many thanks,

Penny

Mr. Hoskins went on to say: “We understand that it has been a tough year for budgets, both for the SRA and the City of Blaine.  However, as far as the city is concerned, it is our opinion that the SRA has never put sufficient pressure on them to get our share of their budget used in Semiahmoo.  Perhaps we are wrong but it seems, certainly to me, that about all they appear to do is mow the grass on Semiahmoo Parkway a few times in the summer.  I have no idea what the difference is between the tax we pay to the city and what they receive from the residents of Blaine but most of us feel that we are not getting a bang for our buck.  We have a new Public Works Director who I am working closely with about the tree situation on the parkway but she has a limited budget and I am sure her understanding is that most of it goes to the City – in other words the squeaking wheel….I think we need to squeak louder and more frequently. 

We recognize that only so much can be done inside Semiahmoo by the SRA board and while we hate to speak about committees perhaps it is necessary for a group to be appointed who could study these issues in detail and report back to the board.”

Mr. Hoskins also suggested a strong email to all residents and a stronger letter to lot owners to clean up their property, or the SRA will hire someone to do the work and bill them.  He went on to say “one of the issues affecting these clean ups would be the removal of alder and cottonwood trees.  He proposed this to the ASC at their March 28 meeting that removal of alder trees should be excluded from the need to obtain approval.  Bryan Johnson was present at this meeting and I believe he supported my submission.  I don’t know how long it will take to make this change but I would like to think it can be done quickly, so folks can get on with clearing their lots.

Mr. Hoskins said he is seeking approval from the board to form a group to do a fairly intensive study of Semiahmoo and come up with a list of actions that we believe are necessary, then we can see what we can afford from existing budgets and where we will need additional support.  While he can’t speak for everyone, some residents have indicated that they would be willing to pay, for Semiahmoo’s appearance to be improved.

In closing, Mr. Hoskins said he thinks that we need to create a little more pride in where we live.  We used to have a community party on the Spit with which Debbie was very involved.  With the availability of the Semiahmoo Park building, perhaps we can be looking at running a similar event.  Mr. Hoskins thanked the resident attendees and the board for their time.

Katie thanked the guests and Trevor for their time and presentation.  She said it would be great to have more help.  There are currently Ad Hoc committee’s and one of Trevor’s Ad Hoc position involves trees.  Katie chaired a task force a few years ago.  The CC&Rs are outdated and need to be reviewed and kept up to date.  The board has legal looking into this. The board favors Trevor enlisting help and forming a task force to review the issues raised during the presentation.

John Dugdale asked if a task force is formed, will the board listen.  Katie replied, “Yes, we will listen”.  Mr. Dugdale then asked will the ASC and SRA work as a team.  Don Hardy replied that we all live here and are not on opposite sides and will look in the same direction.  Other comments included; realize there is a problem, and want solutions; ASC is a committee of the board and with proper direction may be able to streamline the tree removal issue; the CC&Rs are not being abandoned; the alder trees in the Stonehaven native buffer could be a starting point on improving the appearance along Semiahmoo Parkway.  Bryan mentioned that committees’ change over time, and he agrees with Trevor that alders aren’t necessary, but does not want to see “cart blanche” removal.  Mr. Corcoran replied that if it improves the appearance in the community, trees should come down which could be applied to future decisions.

Katie said the next board meeting will be held in three weeks and asked the task force to itemize a list of concerns; review the CC&Rs; and come up with possible solutions and report back next month.  Trevor replied that he thinks the task force can come up with a list by the next meeting.  It was suggested that a “cross section” of community members be included on the task force (retirees, those currently working, those with children, etc.).  Trevor replied “we can try”.  Katie thanked the guests and Trevor again for their time and presentation.  The guests departed the meeting at 3:40 p.m.

APPROVAL OF MARCH 15, 2013 BOARD MEETING MINUTES: The minutes were corrected.  A motion was made and seconded to approve the minutes as corrected.  Motion carried.  Paul made a brief presentation on the process for reviewing the minutes and accepting the minutes as written, then sending them to the entire board for approval to post to the SRA Web site.  Katie mentioned that it is important for the board to be transparent and that all are “on the same page”.

EXECUTIVE DIRECTORS’ REPORT:

a) Financial Report – The financial statements for March (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed.  A motion was made and seconded to accept the financial statements as presented.  Motion carried.  Don Hardy mentioned that in regard to legal fees, he is suggesting more management of the SRA attorney’s time.

Resort Hotel Dues – The semiannual dues (January 1 to June 30, 2013) were paid on March 21, 2013.

Intent to Lien Letters – In follow up to last months meeting, the two residents who received Intent to Lien letters have each brought their account current.

b)  Employee Health Insurance Renewal – The Board reviewed the summary sheet Debbie prepared for Regence Innova Plan (current plan) and Group Health Alliant Plus.  After discussion, a motion was made and seconded to change all eligible employees to the Group Health plan.  Motion carried.  By changing to Group Health, there is an approximate $3,000 savings for employee health care from the current plan.

c)  Reserve Consultants Reserve Study Contract – In follow up to the new requirements for reserve studies for homeowner associations’, a motion was made and seconded to proceed with a reserve study which includes a site visit (this will satisfy the Washington State’s requirements) performed by Reserve Consultants at the cost of $2,200.  Motion carried.  Don Hardy, Paul Atchison, Allan Tozier, SRA Maintenance Supervisor and Debbie will meet with the consultants on May 14, 2013.

d)  Troon Lift Station Monthly Billing from the City of Blaine – Debbie received a request from Jon Syre, Trillium Corporation requesting that the SRA take over the monthly utilities cost for the lift station (located on the golf course).  After discussion, Debbie was directed to respond to Mr. Syre, with a copy to the City of Blaine that this billing is not the responsibility of the SRA.

e)  Mother’s Day Artists Studio Tour – The email dated April 4, 2013 from Neil Engledow saying the artist tour would once again take place this year on May 11 and 12 between 10:00 a.m. and 5:00 p.m. was noted.

OLD BUSINESS:

a)  Let’s Move Blaine (LMB) – No report due to Don Gongaware’s absence.

b)  Remaining “Action” Items from the October 27, 2012 Annual Meeting – The board continues to work on the following topics.  In follow up to the guest presentation, Katie asked Trevor if he would review and clarify as it relates to the new Task Force.  Trevor found this acceptable.

1.   Railway – Delay in Emergency Responders response time to Semiahmoo due to trains – improve delay at the crossings in Blaine

Engaging with the City of Blaine (as City Liaison Len Saunders has been doing) will continue as it relates to this topic (which is actually Federal). This topic will remain on the agenda.

2.   Horizon (at Semiahmoo) – Improve appearance of entrance to the neighborhood on Semiahmoo Parkway

Trevor said he has heard that the new owners are seeking quotes to maintain the entrance. This will be an ongoing topic.

3.   Amtrak and saving the Train Station

This topic is included in the spring edition of the newsletter.

4.         Improve “Y” at Blaine and Drayton Harbor Roads

Since this intersection is located in the County, the 2013 Whatcom County Liaison will be asked to communicate with the City of Blaine to seek leverage with the County.

5.         Review auditor situation in 2013

Don Hardy said that he and Debbie are currently seeking quotes from potential new auditor firms.

6.         Develop processes and procedures for levying member dues

It was mentioned that there are important financial implications and to let people know what dues are for.  This is an ongoing topic that will continue to be discussed as the October Annual Meeting date gets closer.

7.         Develop processes and procedures for undertaking capital projects

This is an ongoing topic that will be discussed during future meetings to establish timelines.

c)  Drayton Cove Recreational Easement (DCRE) – In follow up to last month’s meeting, it is anticipated that a joint meeting between the SRA, affected Drayton Cove owners and Michael Jones, City of Blaine Community Development Director will be held in early June (as it is anticipated that the “snow-birds” will have returned to Semiahmoo by that time) to help educate them on the importance of proper hillside drainage, as it is in their best interest to remediate for long term erosion control on their property.

Paul is awaiting photographs from Michael Jones showing properties that have properly functioning “tight-line” piping; and those who do not.  There has been significant erosion on certain properties that have caused trees to come down in the ditch.

As the SRA is responsible for the recreational easement in relation to the drainage ditch (although caused by neglect), a mini excavator may be needed to dredge the ditch so it can once again flow properly.  The thought is to split this expense with the owners and the SRA.  Bids will need to be obtained for this work.  The City of Blaine has indicated their interest in possibly helping on this matter.

d) Review Money Market Accounts – Don Hardy

Don Hardy said that in follow up to last months meeting when Michael presented the 2012 Audit Report in his absence, he disagrees with the wording in Note 7 as it relates to the Mutual Funds that SRA has with Vanguard.  Don and Debbie have a conference call scheduled for April 24 with Bernadette Halliday, Archer Halliday, PS to discuss this matter.  Don will report back next month.

e) Appoint Two New Election Committee Members – Debbie (for Carol Selby,

Chair, Election Committee) – In Carol Selby’s absence, Debbie presented the Board with two candidates; Michael Lulu and Doug Todoroff to serve a two-year term on the Election Committee.  A motion was made and seconded to appoint Mr. Lulu and Mr. Todoroff to a two-year term on the Election Committee.  Motion carried.

f) Section 10.16 Pets – Trevor

It was mentioned that when amending the CC&Rs to allow for two (2) dogs per household (with a grandfather clause for existing owners), that “absolutes” be avoided.  This also would apply to the amendment for alder trees.  This topic will be moved to Ad Hoc Committee Reports, number 2.

g) Trees in Stonehaven Located in Native Buffer along Semiahmoo Parkway – Trevor

In follow up to last month’s meeting, Trevor said he met with a representative from a local tree removal company to see if the trees could be cut at no cost and allow the representative to have the firewood.  Trevor said the cost to remove 101 trees within the evergreens in the native buffer (from the golf course along Semiahmoo Parkway just before you reach St. Andrews Green Gate 3) would be $17,000 (this includes a $1,000 discount for hauling the trees away).  This fee could possibly be raised through a Special Assessment.  Trevor is recommending that the SRA ask Ravyn Whitewolf, Blaine Public Works Director to trim back the tree bows on the opposite side of the Parkway.

AD HOC COMMITTEE REPORTS

1. City of Blaine Liaison – Len Saunders

No report due to Len’s absence.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Although Len was absent, the two topics currently being proposed for amendment to the CC&Rs are:

  1. Amending Section 10.06 (d) Pets (see above)
  2. Amending Section 10.07 (d) – Alder and Cottonwood Tree Removal

3. Architectural Standards Committee (ASC) Liaison – Bryan Johnson

ASC Meeting Minutes – The ASC minutes from March 28, 2013 and draft minutes from April 11, 2013 were noted.

March 28, 2013 Meeting – As mentioned earlier in the meeting, Trevor attended this meeting to talk about allowing alder trees to be removed without ASC approval.  Trevor asked Bryan if the ASC has approached the owner of lots 1, 2, 3 and 4 in Stonehaven regarding their alder trees.  Bryan was not sure, but said he would inquire at the next ASC meeting.  Bryan said the ASC is currently seeking clarification on how the Stonehaven Homeowners Association was dissolved in 2008.  In regard to amending the CC&Rs to exclude alder trees from ASC approval it was determined that the Task Force will be reviewing this issue.

Marin – The landscaping plan was approved which includes a fire-pit area.  The ASC is reviewing the “flags” at Marin.

Burnside Tree Clearing – The City of Blaine issued a Land Disturbance Permit to perform selective tree thinning on the Burnside parcel (located at the four way intersection of Semiahmoo Parkway and Semiahmoo Drive).  Logging has begun on this parcel and the work is scheduled to be complete in mid May.  Work hours are from 7:00 a.m. to 4:00 p.m., Monday through Friday.  An SRA Email News was sent on April 10, 2013 on this topic.

Plat of Muirfield – The email dated March 27, 2013 from Alex Wenger, City of Blaine Community Planner II titled; The Plat of Muirfield Update was noted.  Bryan said the ASC is currently in a “holding pattern” on this plat as they are awaiting additional information from the city.

New Home Submissions – In follow up to last months meeting, Bryan reviewed an issue with the ASC during their March 28, 2013 meeting as it relates to a comment regarding a new home in the St. Andrews Green neighborhood that does not seem to be in keeping with the aesthetic appearance for the Semiahmoo community.  The Board is hopeful that the ASC will continue to do their best while reviewing new home submissions as it relates to Article X requirements, which lists aesthetics as a criterion.

Landscaping Plan Review – Bryan was asked to have the ASC look at a landscaping plan in the Drayton Hillside neighborhood to ensure that the proper amounts of trees are being planted/replaced.  Bryan agreed to do so at the April 25, 2013 meeting.

Joint Meeting between the SRA and ASC – A suggestion was made that with the proposed changes to Article X of the CC&Rs that a joint meeting be held with the SRA Board and the ASC after the Task Force has submitted their recommendations.  The Board found this agreeable.

4. Maintenance Committee – Paul Atchison

A property in the Turnberry Wood neighborhood that is in need of exterior improvements continues to be addressed by Paul and Debbie.  There have been some improvements to the exterior of this house and landscaping.  In follow up to the guest presentation, Paul was asked to review empty lots in need of maintenance; along with a home in the Royal Troon neighborhood.

5. Community Courier Newsletter Editor – David Steward and Paul Atchison

David and Paul reviewed the draft newsletter.  Paul said that further revisions have been made to the article for the new billboard site on the SRA web site.  Debbie was asked to send Jennifer Plombon a thank you letter for her article on wildlife.  The newsletter will be sent in the near future. 

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek and Len Saunders – Katie said she is not aware of any changes since the last meeting.   

7. Future Facility – Michael Coltart and Don Gongaware

This topic was moved to Executive Session. 

8. Whatcom County and Parks & Recreation Liaison – David Steward

Whatcom County – The scoping sessions for the Environmental Impact Study (EIS) for Gateway Pacific are now posted on the Web at; http://www.eisgatewaypacificwa.gov/resources/scoping-report.  Of interest, the vast majority of comments were unfavorable to the project.  Of further interest many of the contributors considered that the responsibility to the health of citizens of China and other Asian countries and the overall world danger of coal burning was as great as the concerns about local health threats.

The speed limit on Lincoln Road has increased from 35 mph to 45 mph between Harborview Road and the Blaine City limits.

Parks & Recreation

The second annual picnic and Open House will be held at Bay Horizon Park on May 4, 2013 from 11:00 a.m. to 2:00 p.m.  Lunch will be provided at the cost of $2.00, along with games for the kids; who can also pick up their “Let’s Move Blaine” passports. 

9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson and Trevor Hoskins

Trevor said he recently spoke to Brett Eaton, Director of Golf and Mr. Eaton is optimistic that the sale of the resort hotel and golf courses will go through!  In regard to the golf course staff receiving their 60 day notice of a potential new owner for the resort hotel and golf courses, the 60 days notice is up on May 3, 2013.   

10. Blaine Public Works – Trevor Hoskins 

Signage - The board approved the new "Welcome to Blaine City Limits" sign and one of these will be put up, by the city at each of the three entries to Semiahmoo, to replace the old "Welcome to Blaine" signs.

While everyone appeared to agree the old sign on Lincoln Road at Shintaffer looks ugly it was agreed to leave it there to protect our position for a sign and perhaps have it painted.

The board agreed the suggestion from the city that they place crossing signs on the Spit at the end of the county park limit/beginning of the Seagrass development and just around a bend, when driving towards the hotel.

City of Blaine
- Landscaping projects between Boundary Ridge and Drayton Cove

The board was not happy with the suggestion from the city to simply put rocks in the small road triangle outside Boundary Ridge and Drayton Cove. Trevor was asked to communicate this to Ravyn Whitewolf to see if it could be improved.

The upkeep by the city on Semiahmoo Parkway was questioned, and it was suggested more serious discussions take place with the City of Blaine. Both sides of the Parkway need sweeping and the trees, at least on the opposite side of the road from Stonehaven, need trimming.

Crosswalks – no one stops for pedestrians (on Drayton Harbor Road)

The board accepted the city's agreement to place signs at the Drayton Hillside crossing and, when the weather improves, the crossing signs on the road, in several places, need repainting.

NEW BUSINESS:

a)  Memo dated April 16, 2013 from the ASC – Boral Roofing – Bryan

The ASC memo and sample materials were reviewed.  In 2012, Boral purchased Monier in North America.  A Monier product had previously been approved for use in the Semiahmoo community, but is no longer available.  After discussion, a motion was made and seconded to accept the ASC’s recommendation to add Boral Monterey Shake 600 to the approved list of alternative roofing materials for use in Semiahmoo.  Motion carried.

b)  Old Wastewater Plant on Semiahmoo Parkway – Trevor asked if SRA is involved in the deeding of the wastewater plant to the Lummi Nation.  It was suggested that Len Saunders, City of Blaine Liaison could check on this matter.

EXECUTIVE SESSION

A motion was made and seconded to convene into Executive Session at 5:22 p.m.  Motion carried.  A motion was made and seconded at 5:33 p.m. to reconvene the open meeting.  Motion carried.  The outcome is as follows:

Sale of Semiahmoo Resort Hotel – The SRA office completed paperwork for proration of the dues for the resort hotel.

Application of Declaration to Non Platted Properties at Semiahmoo – The reply from SRA attorney was noted.  It appears that the Thirty-Third Amendment does apply to Seagrass; but not to Burnside.

Lease for 9001 Semiahmoo Parkway – It was determined that Michael and Debbie will work together on redrafting the lease.  Once complete they will request a meeting with the assistant fire chief to review the lease. 

ADJOURN: The meeting adjourned at 5:34 p.m.  A quorum was confirmed for the next meeting that will be held on Friday, May 10, 2013 at 3:00 p.m. in the SRA Conference Room.   

March 15, 2013

CALL TO ORDER:  The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM:  Seven of nine members were present, therefore a quorum was established.  Those present: Paul Atchison, Katie Boczek, Michael Coltart, Trevor Hoskins, Bryan Johnson, Len Saunders and David Steward.  Absent: Don Gongaware and Don Hardy.

Also in attendance: Debbie Smith, Executive Director.

GUEST: Mike Myers (3:00 p.m. to 4:47 p.m.)

APPROVAL OF FEBRUARY 15, 2013 BOARD MEETING MINUTES: The minutes were approved as distributed.

EXECUTIVE DIRECTORS’ REPORT:

a) Financial Report – The financial statements for February (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed.  Approval of the financial statements is under New Business a).  The 2011 and 2012 accrued property taxes for 9550 Semiahmoo Parkway were paid in February.

Resort Hotel Dues – The March 9, 2013 email to the Semiahmoo Resort representative stating that SRA dues are payable, whether the hotel is open or closed was noted.  The recent article dated March 5, 2013 in The Bellingham HeraldAnother possible buyer emerges for Semiahmoo Hotel, golf courses, was also noted.

Intent to Lien Letters – The Intent to Lien letters sent to two residents has spurred their commitment to pay the balance due on their accounts.  Debbie will keep the Board apprised on these matters.

Notice of Postponement of Trustee’s Sale – The SRA was notified that a property located in the Stonehaven neighborhood that is scheduled for Trustee’s Sale has been postponed to May 3, 2013.

b)  Resident Request for Stop Line on Great Horned Owl Lane – In follow up to last month’s meeting; two stop signs were installed in late January.  It is anticipated that the “stop lines” in this area and throughout the community will be added or repainted in March (or when warmer weather permits).  The Board reviewed a letter dated March 8, 2013 from a resident who lives on Great Horned Owl Lane requesting that the north bound stop sign be removed.  A reply will be sent to the resident, that due to overwhelming response from residents in the immediate area of the stop sign who support the installation, the stop sign will remain in place; thus their request for removal is respectfully denied.

c)  Sterling Bank – An email dated February 25, 2013 from a representative at Sterling Bank was reviewed, and the following reply was supported by the Board:

The following officers of the Semiahmoo Resort Association (SRA) have signing privileges for Sterling Bank:

Katie Boczek, President

Michael Coltart, Vice President

Donald J. Hardy, Treasurer 

Debbie Smith, Executive Director also has signing privileges and serves as Secretary in relation to managing banking matters on behalf of the SRA Board of Directors.  In the event Debbie becomes incapacitated, Paul Atchison will serve as back-up. 

d)  Relocating Deer in the Community? – An email dated March 11, 2013 from a resident in the Drayton Cove neighborhood was reviewed and discussed as it relates to the reported over population of deer in the community.  The email references “ticks that cause Lyme disease are carried by these animals [deer]”.  A Board member obtained local epidemiology information that refutes that deer carry Lyme disease in this area.  After further discussion, the Board determined that no action will be taken at this time by the SRA; although monitoring of the deer population could possibly be performed by a resident in the Drayton Hillside neighborhood who previously volunteered their service as it relates to wildlife in the Semiahmoo community.  If a significant increase in the deer population is determined, there may possibly be a need for relocation of the animals in the future, which could possibly be the responsibility of each gated neighborhood.

OLD BUSINESS:

a)  Let’s Move Blaine (LMB) – No report due to Don Gongaware’s absence.  It was noted that there was a recent article in The Northern Light March 14 – 20, 2013 edition Let’s Move, Blaine! Coalition given big grant.

b)  Remaining “Action” Items from the October 27, 2012 Annual Meeting – The board continues to work on the following topics:

1.   Railway – Delay in Emergency Responders response time to Semiahmoo due to trains – improve delay at the crossings in Blaine

Engaging with the City of Blaine (as City Liaison Len Saunders has been doing) will continue as it relates to this topic (which is actually Federal). This topic will remain on the agenda.

2.   Horizon (at Semiahmoo) – Improve appearance of entrance to the neighborhood on Semiahmoo Parkway

The property was sold and closed in January.  Trevor said he has tried on several occasions to call Patrick Starr of John L Scott who represents the new owners, and has not received a return call.  Bryan volunteered to contact the listing agent for the property to see if they can be of any assistance on the matter of approving the appearance at the entrance to this development. This will be an ongoing topic.

3.   Amtrak and saving the Train Station

This is a topic that the SRA can provide information via SRA Email News such as when meetings are to be held, etc. so that the membership is aware.  David said that a Semiahmoo resident is involved as it relates to having the Amtrak train stop in Blaine (Canadian officials are also involved,) and this topic will be included in the spring edition of the newsletter.  It was also mentioned that saving the Train Station has stalled due to lack of funding.

4.         Improve “Y” at Blaine and Drayton Harbor Roads

Since this intersection is located in the County, the 2013 Whatcom County Liaison will be asked to communicate with the City of Blaine to seek leverage with the County.

5.         Rebuilding Interchange at Exit 274 – include improvement to railroad crossing

David said that that there is no budgeted funding for this project in 2013, thus this topic will be removed from the agenda.

6.         Review auditor situation in 2013

In Don Hardy’s absence, Debbie told the Board that she and Don are currently seeking quotes from potential new auditor firms.

7.         Develop processes and procedures for levying member dues

This is an ongoing topic that will continue to be discussed as the October Annual Meeting date gets closer.

8.         Develop processes and procedures for undertaking capital projects

This is an ongoing topic that will be discussed during future meetings to establish timelines.

 c)  Review CC&Rs Section 4.03 Number of Units – Lots and Dwellings – In follow up to last month’s meeting, if an increase in assessable units is determined, the Board could then make a recommendation to the membership to increase the assessable units and a vote would take place at the 2013 Annual Meeting.  If approved, the increase would begin in 2014.  This topic will be discussed in more detail when preparation begins for the Annual Meeting on October 26, 2013.

d)  Drayton Cove Recreational Easement (DCRE) – In follow up to last month’s meeting, Paul and Debbie met with Michael Jones, City of Blaine Community Development Director to continue the discussion of the DCRE 20’ path easement that is the maintenance responsibility of the SRA.  During their meeting, Mr. Jones reviewed photographs, along with an aerial map of the affected homes and lots after he toured the area.  The photographs showed properties that have properly functioning “tight-line” piping; and those who do not.  There has been significant erosion on certain properties that have caused trees to come down in the ditch.  Paul is suggesting that a “neighborhood” approach be made to the affected owners to help educate them on the importance of proper hillside drainage, as it is in their best interest to remediate for long term erosion control on their property.  It is anticipated that a joint meeting between the SRA, affected Drayton Cove owners and Michael Jones will be held in early June (as it is anticipated that the “snow-birds” will have returned to Semiahmoo by that time).

As the SRA is responsible for the recreational easement as it relates to the drainage ditch (although caused by neglect), a mini excavator may be needed to dredge the ditch so it can once again flow properly.  The thought is to split this expense with the owners and the SRA.  Bids will need to be obtained for this work.  The City of Blaine has indicated their interest in possibly helping on this matter.

e) Schedule Meeting with Semiahmoo Resort (Trillium Corporation and The Skagit) – Katie

Katie is suggesting that a future meeting be held with the new owners of the Resort Hotel and Golf Courses to see how the SRA can help them and forge a positive working relationship.  It was said that the residents help boost business at the hotel and the two golf courses!

AD HOC COMMITTEE REPORTS

1. City of Blaine Liaison – Len Saunders

Len said he has been out of town, thus unable to attend Council meetings.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Tabled.

3. Architectural Standards Committee (ASC) Liaison – Bryan Johnson

Application of Declaration to Non Platted Properties at Semiahmoo - In follow up to last month’s meeting, the Board is awaiting a reply from the SRA attorney on this matter.

Burnside Village Tree Clearing – In regard to the unplatted property referred to as Burnside Village, the owner is planning on clearing “hard wood” trees on this parcel via approval from the City of Blaine (COB); and the COB made the ASC aware.  The Department of Natural Resources (DNR) is also involved in the approval process for the clearing.  The ASC is currently following up with the City of Blaine on the status of the land disturbance permit to perform selective tree thinning on the Burnside Village parcel (located at the four way intersection of Semiahmoo Parkway and Semiahmoo Drive).  It was mentioned that the Burnside parcel, although not formally platted is subject to the SRA CC&Rs (recorded in the 33rd Amendment).

Plat of Muirfield – The ASC memo dated March 14, 2013 and supporting documentation regarding the Plat of Muirfield was reviewed and discussed.  The major points in the memo are outlined as A, B and C.  In regard to the first sentence in A) “I have no reason not to grant the sewer easement…” since the SRA is not granting a sewer easement, the wording was revised as: “… to grant an easement through the SRA greenbelt in the Turnberry Wood neighborhood to hook up to the City of Blaine sewer system.”  The ASC is seeking additional information as it relates to topics outlined in B) and C).  It is the general consensus of the Board that the owners of Muirfield need to establish a homeowners association for Muirfield; and become members of the SRA, which is consistent throughout the community.  This topic is tabled until the ASC receives answers from the owner and the City of Blaine as outlined above.

New Home Submissions – Bryan said that during the March 14 ASC meeting, SRA staff mentioned that there could be new home applications on the horizon!  A comment was made in regard to a new home in the St. Andrews Green neighborhood that does not seem to be in keeping with the aesthetic appearance for the Semiahmoo community.  The Board is hopeful that the ASC will continue to do their best while reviewing new home submissions as it relates to Article X requirements, which lists aesthetics as a criterion!

ASC Meeting Minutes – The ASC minutes from February 14, 2013 and draft minutes from February 28, 2013 were noted.

4. Maintenance Committee – Paul Atchison

A property in the Turnberry Wood neighborhood that is in need of exterior improvements continues to be addressed by Paul and Debbie.  There have been some minor improvements to the exterior of this house.

5. Community Courier Newsletter Editor – David Steward and Paul Atchison

David has begun drafting the spring edition of the newsletter.  He and Paul will meet in the near future to continue working on the topics that include: house numbers being placed on both sides of mailboxes to assist emergency responders; living with wildlife; Gateway Pacific Terminal; Resort hotel closure and possible new buyers; Amtrak and Blaine train station; Let’s Move Blaine; Border Patrol activities; Blaine Police Department; need for volunteer fire fighters; the new billboard site on the SRA web site; continued speeding in the neighborhoods; and the need to pick up pet waste.  The goal is to have the draft newsletter ready for the Board’s review at the April meeting.  A disclaimer will also be added to this edition as there will be resident input, which may or may not be supported by the SRA.

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek and Len Saunders – Katie and Len said they are not aware of any changes since the last meeting.  Katie did mention that in regard to the Muirfield plat, she believes that it is governed by the Master Plan.

7. Future Facility – Michael Coltart and Don Gongaware

Michael said that he and members of the SRA staff met with Chief Anderson and District Chief Hollander and toured the Semiahmoo Station.  After this meeting, the SRA attorney drafted a lease for the Boards review.  Michael asked that the board members review the draft and respond to Debbie by Monday, March 18 with any comments they may have.

The goal is to provide a copy of the lease to the Fire District for their review on March 21, 2013.  A motion was made and seconded, subject to the board’s review to accept the lease as drafted, subject to one revision on page 9; and to forward the lease to the Fire District in advance of their March 21 meeting.  Motion carried.

8. Whatcom County and Parks & Recreation Liaison – David Steward

Whatcom County – The Environmental Impact Study (EIS) for Gateway Pacific ended in January.  Apparently there was an unprecedented public response, mainly adverse to the proposed terminal.  Full details of public comments can be found at; http://www.coaltrainfacts.org/scoping/featured-scoping-comments.

The speed limit on Lincoln Road is increasing from 35 mph to 45 mph between Harborview Road and the Blaine City limits.

Parks & Recreation

There are many activities in the Gym that include: Ballroom Dancing on Tuesday evenings; indoor walking; Zumba; and Pickle Ball.  Badminton is on Wednesdays from 5:30 to 7:30 pm.  A “Biggest Loser” contest is being held for teams of two (2) to eight (8) members with weigh-in on April 1.  Teams will have eight (8) weeks to see how much weight they can loose!  All details for these events can be found at; www.nwparkandrec.org.

The Wings over Water Festival will be held the weekend of March 16 at 10:00 am to 5:00 pm at Blaine Middle School.

9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson and Trevor Hoskins

Trevor said he recently spoke to Brett Eaton, Director of Golf and was told that communication with the current resort owners is limited; and that the golf course staff received their 60 day notice of a potential new owner for the resort hotel and golf courses.

10. Blaine Public Works – Trevor Hoskins 

Signage - Trevor began by saying the “old” Inverness “for sale” sign that was located in the field at the bottom of Semiahmoo Parkway has been removed.  There is a new Inverness “for sale” sign located across from the entrance to Horizon.  The ASC is currently working with the listing agent for this property to bring the current signage into compliance with the Signage Regulations for Semiahmoo.  He also plans on contacting the owner of the sign advertising “Clubhouse Point” (located on Lincoln Road) as this sign does not have any type of contact information, etc.

Trevor then referenced his email dated March 11, 2013 which outlines 12 signage locations throughout Blaine/Birch Bay and Semiahmoo.  He is currently working with Ravyn Whitewolf, City of Blaine Public Works Director as it relates to the signage at these locations.  He will keep the board apprised of his findings.

In follow up to last month’s meeting, the board was in concurrence of affirmation of support to have the city remove signs as they deem necessary, and Trevor said that the city has removed the surplus of signs along Semiahmoo Parkway!  There will also be some changes in signage designs and wording to certain signs to indicate “Blaine City Limits”, etc.

City of Blaine - Landscaping projects between Boundary Ridge and Drayton Cove

Follow up is needed on this topic in regard to visibility of the island.  Trevor will check with Ms. Whitewolf and Mr. Bullock to obtain their findings after they review the island to see what steps could possibly be taken to improve visibility such as adding reflective markers (similar to the island near the park) so drivers do not drive over the island.

Crosswalks – no one stops for pedestrians (on Drayton Harbor Road)

During last month’s meeting, Ms. Whitewolf and Mr. Bullock said they would review this crosswalk to see if additional signage is needed.  Trevor will follow up on this matter and report back next month.

NEW BUSINESS:

a)  2012 Audit Report – Michael (for Don Hardy)

In Don Hardy, SRA Treasurer’s absence, Michael presented the 2012 Audit Report.  The following is an excerpt from the Independent Accountant’s Audit Report performed by Archer Halliday, PS: “In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Semiahmoo Resort Association as of December 31, 2012, and the results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America.”

After completing his review, Michael said that the auditors are pointing out a potential risk with the Money Market accounts.  These should be reviewed by Don Hardy, SRA Treasurer upon his return.  He may or may not wish to switch to short term certificate of deposits.  Michael also mentioned that the Reserves seem to be adequate; and the board needs to be careful when asking for a dues increase so as not to get too far ahead of expenses, which could be subject to taxes.

A motion was made and seconded to accept the 2012 Audit Report.  Motion carried.

A motion was then made and seconded to accept the December 2012 financial statements, and the January and February 2013 financial statements.  Motion carried.

b)  Appoint Two New Election Committee Members – Debbie (for Carol Selby, Chair, Election Committee) – The draft letter seeking two new Election Committee members was approved and finalized with Katie’s signature.  The letter outlines the qualifications, service and duties of an Election Committee member.  An SRA Email News will be sent early next week with Katie’s letter as an attachment. 

c)  Stonehaven Greenbelt Trees along Semiahmoo Parkway – Trevor

In follow up to the October 27, 2012 Annual Meeting, the topic of Tree Maintenance (succession plants) along Semiahmoo Parkway and Pathway continues.  In follow up to last months meeting, Trevor met with Ravyn Whitewolf who initially said there are funds in the City’s 2013 budget to perform maintenance (via city staff or by a contractor) on over-hanging trees along the parkway and path.

An excerpt from the Stonehaven Covenants, Conditions and Restrictions (CC&Rs); Page 11 (f) Preservation of Native Vegetation Buffer was provided for informational purposes.  As there are many alder trees in this buffer (just before St. Andrews Green Gate 3) that are leaning towards Semiahmoo Parkway, there may be a need to have them removed.  Trevor said he will be meeting with a representative from a local tree removal company to see if the trees could be cut at no cost and allow the representative to have the firewood.  Trevor will update the board with his findings next month.  Depending on his findings, the City of Blaine may still be able to trim back the trees in this area (not remove due to budgetary issues).

d)  Section 10.16  Pets – Trevor

Trevor referenced the above section of the Covenants, Conditions and Restrictions (CC&Rs) which does not specify the allowable number of dogs in the Semiahmoo community.  He is proposing that the CC&Rs be amended to allow for two (2) dogs per household (with a grandfather clause for existing owners).  He thinks this could help with the pet waste problem in the community.

ADJOURN: The meeting adjourned at 4:47 pm.  A quorum was confirmed for the next meeting that will be held on Friday, April 19, 2013 at 3:00 p.m. in the SRA Conference Room.  Len Saunders will be absent.

February 15, 2013

CALL TO ORDER:  The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM:  Six of nine members were present, therefore a quorum was established.  Those present: Paul Atchison, Michael Coltart, Don Gongaware, Don Hardy, Trevor Hoskins (via teleconference from 3:00 pm to 3:50 pm) and Bryan Johnson.  Absent:  Katie Boczek, Len Saunders and David Steward.

Also in attendance: Debbie Smith, Executive Director.

GUESTS - PRESENTERS: Ravyn Whitewolf, Public Works Director, City of Blaine and Bill Bullock, Assistant Public Works Director, City of Blaine (3:00 pm to 3:42 pm).  John Hamilton, ASC Member (4:00 pm to 4:50 pm).  Community members Mike Myers (3:00 pm to 4:52 pm) and Al Mason (3:00 pm to 3:50 pm).

APPROVAL OF JANUARY 18, 2013 BOARD MEETING MINUTES: The minutes were approved as distributed.

EXECUTIVE DIRECTORS’ REPORT:

a) Financial Report – The financial statements for January (Profit & Loss Analysis of Budget vs. Actual and Balance Sheet) were reviewed.  The Accounts Receivable Aging Summary was not included due to the semiannual assessment billing in January.  The dues that were substantially in arrears for the Carnoustie neighborhood were paid in January, thus reducing the Allowance for Doubtful by approximately $25,000.  Since the 2012 audit is underway, the financial statements were presented for informational purposes and approval will be postponed until March.  Archer Halliday PS will present the 2012 audit report in the next couple of months.

Notice of Postponement of Trustee’s Sale – The SRA was notified that the property located in the Gleneagle Villas neighborhood that is scheduled for Trustee’s Sale has once again been postponed to March 8, 2013.

Notice of Trustee’s Sale – A property in the St. Andrews Green IV-A neighborhood is scheduled for Trustee’s Sale on May 24, 2013.  Debbie noted that the property is currently leased and the residents have paid a portion of the SRA semiannual dues.

b)  Resident Request for Stop Line on Great Horned Owl Lane – Two stop signs were installed in late January.  Paul said he has had conversations with residents in the immediate area on the placement of the signs and the conversations have gone well.  It is anticipated that the “stop lines” in this area and throughout the community will be added or repainted in March (or when warmer weather permits).

c)  Use of SRA Email News – A recent email request from a resident asking to promote the Semiahmoo Ladies and Men’s Clubs via SRA Email News was noted.  Paul said he spoke to the resident and explained the new concept of hosting a “Billboard” online that the Board is considering.  The resident found this acceptable.   Paul volunteered to assist with implementing a proposed “Billboard” tab on the SRA Web site where posts could be made to promote other worth-while activities in the Blaine area.  This topic will be added to the spring edition of the Community Courier newsletter.

d)  Fall & Winter Maintenance Update – The update from Allan Tozier, SRA Maintenance Supervisor dated January 30, 2013 was noted.

e)  2013 Reserve Study – Don Hardy and Debbie will be contacting Reserve Consultants to schedule the study.  The expenditure for the study was approved by the membership in October, 2012.

OLD BUSINESS:

a)  Let’s Move Blaine (LMB) – Don Gongaware said no meetings have taken place since last month, thus he did not have any news to report on LMB.

b)  October 27, 2012 Annual Meeting Recap and Approval of Annual Meeting Minutes – The board continues to work on the following topics (some topics have been reassigned to Public Works, etc.):

1.   Railway – Delay in Emergency Responders response time to Semiahmoo due to trains – improve delay at the crossings in Blaine

Engaging with the City of Blaine (as City Liaison Len Saunders has been doing) will continue as it relates to this topic (which is actually Federal). This topic will be placed on the February agenda.

2.   Horizon (at Semiahmoo) – Improve appearance of entrance to the neighborhood and remove two large billboards at the base of Semiahmoo Parkway

 Trevor reported that the billboards were recently removed. The property is scheduled to close in January, thus this will be an ongoing topic.

3.   Amtrak and saving the Train Station

This is a topic that the SRA can provide information via SRA Email News such as when meetings are to be held, etc. so that the membership is aware. It may also possibly be a topic in a future newsletter.

4.         Improve “Y” at Blaine and Drayton Harbor Roads

Since this intersection is located in the County, the 2013 Whatcom County Liaison will be asked to communicate with the City of Blaine to seek leverage with the County.

5.         Rebuilding interchange at Exit 274 – include improvement to railroad crossing

As it relates to #2 above, the Board will keep their “eyes and ears open”.  It was mentioned that this issue could possibly affect property values, thus it is an important topic for the SRA.  It was suggested that the Whatcom County Liaison could provide Web site links on how the process is progressing.

6.         Review auditor situation in 2013

Don Hardy said the tentative timeline is to begin interviewing candidates mid year and to make a recommendation to the Board in the third or fourth quarter.

7.         Develop processes and procedures for levying member dues

This is an ongoing topic that will be discussed in February to establish timelines.

8.         Develop processes and procedures for undertaking capital projects

This is an ongoing topic that will be discussed in February to establish timelines

c)  Review CC&Rs Section 4.03 Number of Units – Lots and Dwellings – In follow up to last months meeting, Michael contacted Birch Bay Village (BBV) and Sudden Valley (SV) associations to check on what their fees are for empty lots and lots with homes.  He found that neither association has a time restriction on how long a purchaser can take to build a home after purchasing an empty lot. The Annual Home Owner Association (HOA) fees currently given for 2013 are as follows: Semiahmoo; Empty lot $349.80, Lot with home $699.60.  Birch Bay Village; Empty lot $1,260 plus $200 for annual lot mowing, total $1,460, Lot with home is $1,260.  Sudden Valley; Empty lot $672, Lot with home $777.56.  The HOA fees are higher for the other associations reflecting facilities such as Golf courses, pools and Security etc., however, BBV charges more for empty lots and Sudden Valley $105 less for an empty lot.  It was mentioned that the increase the board discussed for 2014 of $174.90 to total $524.70 for an empty lot at Semiahmoo does not appear to be out of line with other associations.

There are currently 165 vacant lots and if they were assessed an additional one unit (from 2 to 3 units); this would generate an additional $28K per year in revenues.  During last months meeting, the term “progressive assessment” was briefly discussed for vacant lots and the rational for the assessment which relates to costs to maintain the lots, etc.  A letter to lot owners explaining the additional costs to maintain their lots could result in an increase in assessable units from 2 to 3.  If an increase in assessable units is determined, the Board could then make a recommendation to the membership to increase the assessable units and a vote would take place at the 2013 Annual Meeting.  If approved, the increase would begin in 2014.  This could help solve the possible loss in revenues from the Semiahmoo Resort hotel.  If the board holds a spring meeting, this would be a topic for discussion.

d)  Drayton Cove Recreational Easement (DCRE) – In follow up to last months meeting, Paul contacted Michael Jones, Community Development Director to continue the discussion of the DCRE 20’ path easement that is the maintenance responsibility of the SRA.  Mr. Jones provided Paul with aerial maps of the affected homes and lots.  A review of the affected properties will take place next week, and the attendees will include Paul, Don Hardy and Michael Jones.  During the review, GPS coordinates will be taken to better identify the affected properties.  Paul will let the entire board know when the date has been determined for the meeting.

Mr. Jones said he is willing to help the SRA as it relates to properties where the drainage pipes have failed and need to be “tight-lined”.  There has been significant erosion on certain properties that have caused trees to come down in the culvert.  Affected owners will also be provided with a copy of the Washington State Department of Ecology pamphlets as it relates to slope stabilization and erosion control for hillside properties.

AD HOC COMMITTEE REPORTS

1. City of Blaine Liaison – Len Saunders

No report due to Len’s absence.

Debbie provided a copy of the Notice of Application – Notice of Public Hearing – February 28, 2013 that the SRA received in regard to the Plat of Muirfield.  It was determined that an SRA Email News will be sent to the membership on this topic.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Tabled.

3. Architectural Standards Committee (ASC) Liaison – Bryan Johnson

Bryan said he was unable to attend the February 14, 2013 ASC meeting.  He asked that ASC member John Hamilton address the board on the subject of “Application of Declaration to Non-Platted Properties at Semiahmoo”.  Mr. Hamilton said the owner of the unplatted property (referred to as Burnside Village) is planning on clearing trees on this parcel via approval from the City of Blaine (COB); and the COB made the ASC aware.  The Department of Natural Resources (DNR) is also involved in the approval process for the clearing.  The ASC responded to the City of Blaine as it relates to a land disturbance permit to perform selective tree thinning on the Burnside Village parcel (located at the four way intersection of Semiahmoo Parkway and Semiahmoo Drive) in January.  It was mentioned that the Burnside parcel, although not formally platted is subject to the SRA CC&Rs (recorded in the 33rd Amendment).

After a lengthy discussion, a motion was made and seconded to refer the matter of the above referenced parcel and non-platted properties to the SRA attorney for review and comment, with expenditures not to exceed $3,000.  Motion carried.  Debbie will draft a letter to the attorney for Michael’s review.  Pertinent information on this topic will be included with the letter.  The attorney will be asked to draft a letter to the Burnside Village parcel owner after completing his review.  Mr. Hamilton was thanked for his time and presentation and he then departed the meeting.

4. Maintenance Committee – Paul Atchison

A property in the Turnberry Wood neighborhood that is in need of exterior improvements is currently being addressed by Paul and Debbie.

5. Community Courier Newsletter Editor – David Steward and Paul Atchison

Paul said upon David’s return in early March, they will be drafting topics for the spring edition.  Topics include: house numbers being placed on both sides of mailboxes to assist emergency responders; living with wildlife; Gateway Pacific Terminal; Resort hotel closure and possible implications to the SRA; Amtrak and Blaine train station; Let’s Move Blaine; Border Patrol activities; Blaine Police Department; need for volunteer fire fighters and the new billboard site on the SRA web site.

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek and Len Saunders – No report due to Katie and Len’s absence.

7. Future Facility – Michael Coltart and Don Gongaware

This topic was moved to Executive Session.

8. Whatcom County and Parks & Recreation Liaison – David Steward

No report due to David’s absence.

9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson and Trevor Hoskins (participated via teleconference)

Bryan told the board that he spoke to Brett Eaton, Director of Golf and was told that the West Coast Group is no longer involved in purchasing both golf courses.

10. Blaine Public Works – Trevor Hoskins (participated via teleconference)

Ravyn Whitewolf and Bill Bullock were welcomed to the meeting.  Ms. Whitewolf began by saying she had additional information in follow up to the August 17, 2012 board meeting topics and new topics to discuss with the board.

Reclaimed Water for Golf Course Use – Ms. Whitewolf said this program was delayed in 2012, and the City is hopeful the reclaimed water program will be ready in May.  She also mentioned that the Gleneagle Villas Owners Association (GVOA) has also contacted the City to see if they can use reclaimed water for their ponds.  The City is currently working on a contact with the GVOA.

Lift Station – Ms. Whitewolf reminded the board that there is a sewage lift station that the City has been maintaining for several years that is not under the City’s ownership.  It is unclear at this time who owns the station; and its exact location.  Ms. Whitewolf said that she and Debbie are currently reviewing past communications on this matter.  Follow up with the Board will take place in the future.

Semiahmoo Parkway Improvements (approaching Semiahmoo Park) – Ms. Whitewolf said the improvement relates to the storm system’s final “spreader overflow” where the lid has blown off the manhole cover and is askew.  The city is working with an engineer on this matter.

Michael said the board had additional questions that arose during the October 27, 2012 Annual Meeting (topics below have been moved from Old Business (b) above).

Undesirable succession plants

Ravyn Whitewolf, Blaine Public Works Director will address this topic during the February meeting.

Tree Maintenance (succession plants) along Semiahmoo Parkway and Pathway – Ms. Whitewolf said there are funds in the City’s 2013 budget to perform maintenance (via city staff or by a contractor) on over-hanging trees along the parkway and path.  Trevor will meet with Ravyn upon his return in March to review what work seems reasonable to the city and the SRA.

City of Blaine - Improve appearance of roadside signage (Semiahmoo Parkway and Drayton Harbor Road)

This topic is a “work in progress”.

Ms. Whitewolf provided a detailed “Semiahmoo Area Sign Inventory February 2013” map which showed signage along Semiahmoo Parkway and Drayton Harbor Road.  City staff agrees that there are too many signs along these roadways!  Mr. Bullock said he is a traffic engineer and the city needs to conform with State standards on signage; although upon further review of the roadways, he said 6-10 signs have been removed thus far.  City staff is seeking input from the SRA on eliminating additional signs.  The map was then thoroughly reviewed.  After discussion a motion was made and seconded that the board is in concurrence of affirmation of support to have the city remove signs as they deem necessary.  Motion carried.  Trevor will follow up with Ravyn upon his return in early March on this matter.

City of Blaine - Landscaping projects between Boundary Ridge and Drayton Cove

Ravyn Whitewolf, Blaine Public Works Director will address this topic during the February meeting.

Discussion included landscaping the island and improving visibility.  Mr. Bullock said approximately a year ago he told a Drayton Cove resident that the city would provide topsoil; and the resident would provide drought tolerant plant materials to this island.  No action took place.  If the resident wishes to reopen this matter, the city is still willing to provide the topsoil.  As an alternative, river rock could be added to the island (similar to the island near Semiahmoo Park) as this type of material is maintenance free.  In regard to visibility of the island, it was determined that Ms. Whitewolf and Mr. Bullock will review the island to see what steps could possibly be taken to improve visibility such as adding reflective markers (similar to the island near the park) so drivers do not drive over the island.

Crosswalks – no one stops for pedestrians (on Drayton Harbor Road)

Consultation will take place with the City of Blaine.  This topic will be added to the February agenda.

Ms. Whitewolf and Mr. Bullock said they would review this crosswalk to see if additional signage is needed.

Drayton Cove pond – responsible party for future dredging (assistance from the City of Blaine?)

Debbie will review the 2007 Reserve Study as she believes there is a line item for dredging the pond.  Reserve Study materials (from 2003 and 2007)

were noted.  Mr. Bullock confirmed that dredging of the pond is not a city responsibility.

In closing, Michael asked Ms. Whitewolf if there is a list of issues not completed by Semiahmoo Company/Trillium Corporation.  Ms. Whitewolf is unsure at this time what was left by Trillium Corporation and what, if any, is SRA’s responsibility.

Ms. Whitewolf mentioned the closure of the Resort Hotel and the major impact that the closure has had on the Public Works budget.

Ms. Whitewolf and Mr. Bulloch were thanked for their time and presentation and they departed the meeting at 3:40 pm.

NEW BUSINESS:

a) Schedule Meeting with Semiahmoo Resort (Trillium Corporation and The Skagit) This topic was moved to Executive Session.

EXECUTIVE SESSION – A motion was made and seconded to convene into Executive Session at 4:53 pm.  Motion carried.  A motion was made and seconded at 5:07 pm to reconvene the open meeting.  Motion carried.

A motion was made and seconded to have Debbie send a letter to the Fire District to propose a five (5) year lease for space at Semiahmoo Fire Station 62.  Motion carried.

The Board will await the outcome from the attorney’s review of the unplatted properties before possibly meeting with Trillium Corporation and The Skagit.

ADJOURN: The meeting adjourned at 5:08 pm.  A quorum was confirmed for the next meeting that will be held on Friday, March 15, 2013 at 3:00 p.m. in the SRA Conference Room.  Don Gongaware may be absent.

January 18, 2013

CALL TO ORDER:  The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM:  Eight of nine members were present, therefore a quorum was established.  Those present: Paul Atchison, Katie Boczek, Michael Coltart, Don Gongaware, Don Hardy, Bryan Johnson, Len Saunders (arrived at 3:10 p.m.), and David Steward.  Absent:  Trevor Hoskins.

Also in attendance: Debbie Smith, Executive Director.

GUESTS - PRESENTER: Ron L. Anderson, District Fire Chief and Henry Hollander, Division Chief Support Services North Whatcom Fire and Rescue (NWFR) (3:15 pm to 4:00 pm).

APPROVAL OF DECEMBER 14, 2012 BOARD MEETING MINUTES: The minutes were approved as distributed.

GUEST PRESENTATION – Ron Anderson, District Fire Chief and Henry Hollander, Division Chief Support Services for North Whatcom Fire and Rescue (NWFR) were welcomed to the meeting.

Mr. Anderson said he relocated from Idaho and has been with NWFR since May 1, 2012.  He said there have been many changes over the past years and then showed a Power Point presentation which included the following key points:

  • Mission Statement – It is the Mission of North Whatcom Fire and Rescue to always be ready to protect life and property.
  • Mergers have occurred with fire districts for consolidation purposes and to eliminate duplication.
  • Of the 13 stations, there are only four full time stations; two are located in the Blaine area – O’Dell Road and Birch Bay Lynden Road.  All other stations are volunteer based and each station helps each other.
  • There is a total of 13 Aid units; 14 Engines; 2 Aerial ladder trucks; 4 Brush trucks; 5 Command vehicles; 6 Support vehicles and 8 Water tenders
  • There are 27 volunteer fire fighters; 43 part time and 50 full time fire fighters
  • One fire chief; one assistant operations chief; 2 division chiefs; 10 support staff for a total of 130 people.
  • In 2010 there were 2,305 calls; in 2011, 2,696 calls and 2012, 3,102 calls
  • In 2013 there will be two fire fighter positions that will remain unfilled
  • There is a 2% wage concession
  • There has been zero (“0”) dollars for capital projects in the last two years
  • Of the total $7.5 million budget, 81% is for salaries and benefits
  • The Semiahmoo Fire Station 62 is in need of volunteers from the community.  Chief Anderson is hoping SRA can “put out the word” for volunteers.  Katie asked that the criteria for becoming a volunteer fire fighter be sent to Debbie for the board’s review during a future meeting.
  • Station 62 has a fire truck and aid car.  It was briefly staffed with three students from Skagit Community College who were going through the Fire Fighter 1 program, and those individuals have moved on.
  • NWFR are also in need of volunteers who can help by providing rides back to the station for a fire fighter who travels via ambulance during a patient transport to the hospital; data entry; C.E.R.T. (Community Emergency Response Training); help with providing food and coffee to fire fighters who are fighting fires.
  • Due to a decline in property values, the district received $220K less than three years ago in tax revenues.  As an example, to staff the Semiahmoo fire station with a crew of two 24 hours per day, seven days a week would be approximately $660K annually.

Mr. Anderson was asked how the district is funded.  He replied mainly by property taxes and ambulance transport fees.  The tax base is $1.50/$1,000 assessed value with a maximum cap for all districts.  In regard to “false calls”, the district is building in a penalty once there have been three false calls in a month.

In closing, it was mentioned that the SRA may hold a community meeting in the future and the topic of the need for volunteer fire fighters and support could be a possible topic.

Mr. Anderson and Mr. Hollander were thanked for their time and presentation and they departed the meeting.

EXECUTIVE DIRECTORS’ REPORT:

a) Financial Report – The draft financial statements for December (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed.  Since the 2012 audit is underway, the financial statements were presented for informational purposes only, thus no motion was made to accept the financial statements.  Archer Halliday PS will present the 2012 audit report in the next couple of months.

Lien Filing - In follow up to last months meeting, Debbie reported that the owners in the St. Andrews Green II neighborhood have paid their dues and the lien will be released by the SRA attorney in the near future.

Notice of Postponement of Trustee’s Sale – The SRA was notified that there are two Semiahmoo properties (one in Gleneagle Villas and one Stonehaven) that are scheduled for Trustee’s sale and have been postponed.  The Inverness property (not yet platted) was scheduled for Trustee’s sale on January 11, 2013.

b)  Resident Request for Stop Line on Great Horned Owl Lane – In follow up to last months meeting, two additional resident responses to the question of whether they concur and are in agreement prior to installing two additional stop signs and stop lines thus making the intersection of Golden Eagle Lane and Great Horned Owl a three-way stop were reviewed.  Debbie was directed to respond to one of the questions that when concerns at any intersections are brought to the attention of the board, they will be reviewed on a case by case basis.  In regard to enforcing stopping at the new stop signs, SRA will do their best to send letters to the offenders.

c)  Use of SRA Email News – After a brief discussion, it was determined that the use of SRA Email News will be for SRA and Resort related activities only.  The board will look into financial implications of hosting a “Billboard” online.  Paul volunteered to assist with implementing a proposed “Billboard” tab on the SRA Web site where posts could be made to promote other worth-while activities in the Blaine area.  This topic will be added to the spring edition of the Community Courier newsletter.

d)  Request for Leave of Absence – Allan Tozier, SRA Maintenance Supervisor request dated January 3, 2013 for a leave of absence for the month of February was reviewed.  The board granted Allan’s request for leave of absence; and has agreed to continue to pay the employer portion of 85% for health insurance with Allan paying the employee portion of 15% for health coverage.  Debbie will supervise Jeff and Justin during Allan’s leave.  No additional costs, such as over-time are anticipated during Allan’s leave other than operating the snow plow/sanding unit in the event of inclement weather after regular business hours.  Allan plans to return to work on March 3, 2013.

e)  Change of date for May meeting – Debbie requested that the May meeting be moved to Friday, May 10, 2013 and the board found this request acceptable.

f)  Location for the 2013 Annual Meeting – Debbie told the board with the resort hotel closure, she has reserved space at Loomis Trail Golf & Country Club.  The board found this acceptable.  The Annual Meeting date is Saturday, October 26, 2013 from 11:00 am to 1:00 pm.

OLD BUSINESS: 

a)  Let’s Move Blaine (LMB) – Don Gongaware said he was unable to attend the last meeting, thus he did not have any news to report on LMB.

b)  October 27, 2012 Annual Meeting Recap and Approval of Annual Meeting Minutes – Katie referenced the list below and said the board continues to work on items 2, 3, 4, 8, 9, and 10-18.

1.   Elected board members represent the SRA on issues (not necessarily political)

It was said that when a board member is representing the SRA, approval on what is to be said must take place in advance of attending City Council meetings, etc.  The membership may be polled for their opinion on issues should that become necessary.

2.   Railway – Delay in Emergency Responders response time to Semiahmoo due to trains – improve delay at the crossings in Blaine

Engaging with the City of Blaine (as City Liaison Len Saunders has been doing) will continue as it relates to this topic (which is actually Federal). This topic will be placed on the January agenda.

3.   Horizon (at Semiahmoo) – Improve appearance of entrance to the neighborhood and remove two large billboards at the base of Semiahmoo Parkway

 Trevor reported that the billboards were recently removed. The property is scheduled to close in January, thus this will be an ongoing topic.

4.   Amtrak and saving the Train Station

This is a topic that the SRA can provide information via SRA Email News such as when meetings are to be held, etc. so that the membership is aware. It may also possibly be a topic in a future newsletter.

5.   Do away with all the stop signs – replace with yield signs

It was determined that there will be no further action on this topic.

6.   Take down the water tower

Since the water tower is not SRA property, the SRA has no power on this topic.

7.   Connection between East and West Blaine – build bridge (or lighted walkway)

There is no action on this topic.

8.   Crosswalks – no one stops for pedestrians (on Drayton Harbor Road)

Consultation will take place with the City of Blaine.  This topic will be added to the January agenda.

9.   City of Blaine - Improve appearance of roadside signage (Semiahmoo Parkway and Drayton Harbor Road)

This topic is a “work in progress”.

10.     City of Blaine - Landscaping projects between Boundary Ridge and Drayton Cove

Ravyn Whitewolf, Blaine Public Works Director will address this topic during the February meeting.

11.     Undesirable succession plants

Ravyn Whitewolf, Blaine Public Works Director will address this topic during the February meeting.

12.     Improve “Y” at Blaine and Drayton Harbor Roads

Since this intersection is located in the County, the 2013 Whatcom County Liaison will be asked to communicate with the City of Blaine to seek leverage with the County.

13.     Rebuilding interchange at Exit 274 – include improvement to railroad crossing

As it relates to #2 above, the Board will keep their “eyes and ears open”.  It was mentioned that this issue could possibly affect property values, thus it is an important topic for the SRA.  It was suggested that the Whatcom County Liaison could provide Web site links on how the process is progressing.

14.     Review auditor situation in 2013

Don Hardy said the tentative timeline is to begin interviewing candidates mid year and to make a recommendation to the Board in the third or fourth quarter.

15.     Develop processes and procedures for levying member dues

This is an ongoing topic that will be discussed in January to establish timelines.

16.     Develop processes and procedures for undertaking capital projects

This is an ongoing topic that will be discussed in January to establish timelines

17.   Assist Blaine Police Department in promoting address number on both sides of mailboxes –helps the BPD when responding to a call (article in next newsletter?)

An article will be placed in the next edition of the Community Courier newsletter.  It was also suggested that an SRA Email News could be sent.  Continued discussion will take place in January.

18.     Drayton Cove pond – responsible party for future dredging (assistance from the City of Blaine?)

Debbie will review the 2007 Reserve Study as she believes there is a line item for dredging the pond.  It was mentioned that the clean up of the pond initiated and paid for by residents in the Drayton Cove neighborhood looks nice!

c)  Review CC&Rs Section 4.03 Number of Units – Lots and Dwellings – Michael provided the board members with a hand-outs; assessable unit schedule; and excerpts from the Covenants, Conditions and Restrictions (CC&Rs) – Sections 4.03 Number of Units – Lots and Dwellings and Section 4.10 Association Determination as to Sites and Units.  There are currently 165 vacant lots and if they were assessed an additional one unit (from 2 to 3 units); this would generate an additional $28K per year in revenues.  Although Boat Slips and Commercial Space is identified in the CC&Rs they were not included in the SRA by Trillium.

The term “progressive assessment” was briefly discussed for vacant lots and the rational for the assessment which relates to costs to maintain the lots, etc.  A letter to lot owners explaining the additional costs to maintain their lots could result in an increase in assessable units from 2 to 3.  If an increase in assessable units is determined, the Board could then make a recommendation to the membership to increase the assessable units and a vote would take place at the 2013 Annual Meeting.  If approved, the increase would begin in 2014.  This could help solve the possible loss in revenues from the Semiahmoo Resort hotel.  If the board holds a spring meeting, this would be a topic for discussion.

d)  Drayton Cove Recreational Easement (DCRE) – In follow up to last months meeting, Paul said in relation to the new topic of Let’s Move Blaine and the path system, he tried to contact Michael Jones, Community Development Director to continue the discussion of the DCRE 20’ path easement that is the maintenance responsibility of the SRA.  Mr. Jones said he is willing to help the SRA as it relates to properties where the drainage pipes have failed and need to be “tight-lined”.  There has been significant erosion on certain properties that have caused trees to come down in the culvert.  Paul was checking to see if Mr. Jones has had an opportunity to review the site plans and aerial photographs for the affected properties.  Paul is hopeful to have new information to share with the board during next months meeting.  David said he has been monitoring the trail and with the recent rains, the trail is not draining well.  Paul replied this is one of the issues he is working on with the city.

Michael Jones email dated December 27, 2012 as it relates to Trail Liability was noted as:

“RCW 4.24.210 (1) Except as otherwise provided in subsection (3) or (4) of this section, any public or private landowners,…who allow members of the public to use them for the purposes of outdoor recreation,…hiking, bicycling, skateboarding or other nonmotorized wheel-base activities,…shall not be liable for unintentional injuries to such users.  (4)(a) Nothing in this section shall prevent the liability of a landowner or others in lawful possession and control for injuries sustained to users by reason of a known dangerous artificial latent condition for which warning signs have not been conspicuously posted.”

It was mentioned that the cross-walk on Drayton Harbor Road (traffic is not stopping for pedestrians) is still an issue to discuss with the City.

AD HOC COMMITTEE REPORTS

1. City of Blaine Liaison – Len Saunders

Len said he has been out-of-town, thus unable to attend recent council meetings.  He plans to attend upcoming meetings and present a report in February.  Len did speak with Michael Jones in regard to the Spit viewing station / pet waste station / garbage can area that are currently owned by the owners of the Seagrass parcel.  Mr. Jones said the City of Blaine cannot maintain these areas until such time the parcel is formally turned over to the City at which time they could maintain this area.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Tabled.

3. Architectural Standards Committee (ASC) Liaison – Bryan Johnson

Bryan said that during the January 10, 2013 meeting, newly appointed ASC members Del Hodgins and Terry Johnston were welcomed to the committee.

The ASC is currently working with the City of Blaine as it relates to a land disturbance permit to perform selective tree thinning on the Burnside parcel (located at the four way intersection of Semiahmoo Parkway and Semiahmoo Drive).  It was mentioned that the Burnside parcel, although not formally platted is subject to the SRA CC&Rs (recorded in the 33rd Amendment).

The ASC is currently reviewing new mailbox options.  There has been one new home formally approved for construction in 2013 (the submission was accepted for posting in December 2012).  There are currently eight homes under construction throughout the community.

The draft January 10, 2013 and December 13, 2012 ASC meeting minutes were noted.

4. Maintenance Committee – Paul Atchison

No report.

5. Community Courier Newsletter Editor – David Steward and Paul Atchison

David and Paul are compiling a list of topics for the spring edition.  Topics include: house numbers being placed on both sides of mailboxes to assist emergency responders; living with wildlife; Gateway Pacific Terminal; Resort hotel closure and possible implications to the SRA; Amtrak and Blaine train station; Let’s Move Blaine; Border Patrol activities; Blaine Police Department; need for volunteer fire fighters and the new billboard site on the SRA web site.

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek and Len Saunders – Katie said that there have been no official changes to date.

7. Future Facility – Michael Coltart and Don Gongaware

Michael said he spoke to the realtor for the Lincoln Green Nursery property and the property is still being marketed for sale and is listed at $370K (although the current owners would like to get at least $325K).  One option for the SRA would be to rent the facility (rather than purchase).  SRA currently has a three-year lease at this location.  It was mentioned that with the potential change in ownership with the Resort hotel that the maintenance staff could possibly go back to the Turf Management Center.  Continued review will take place in 2013 as it relates to “buying versus leasing” property.

In regard to the administration building lease, the SRA may possibly need a new location in the future (the term is six months notice by either party to vacate).  It was mentioned that there is space at Birch Bay Square and this option will be pursued as it relates to price and available space.

8. Whatcom County and Parks & Recreation Liaison – David Steward

Whatcom County – The Environmental Impact Study (EIS) for Gateway Pacific concludes its hearings on January 21, 2013.  Once a draft EIS is published, the public will be invited to review and comment on the document and participate in public meetings.

Discussions are starting up again about the new Whatcom County Jail and its possible site.

The I-5 exit 274 reconstruction project is on the list of Fiscally Constrained (FC) projects in the 2012 transportation report.  Total cost of this project is listed at $45M.  On the 2012 report list of FC projects was $3.4M for preliminary designs.

Parks & Recreation

New activities for January 2013 include Zumba classes four days per week at 10:00 am, a 5K running class program and Ping Pong!  All details at www.nwparkandrec.org.

9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson and Trevor Hoskins

Bryan said the golf course staff would appreciate it if residents would keep off the golf course except for playing golf!  This includes pets.  Due to the resort hotel closure, the 2015 PGA tournament is “on hold”.

10. Blaine Public Works (Signage) – Trevor Hoskins

Via Trevor’s recent email message to Debbie, he plans to schedule a conference call during the February board meeting to listen to Ravyn Whitewolf, Blaine Public Works Directors presentation.

NEW BUSINESS:

a) Appoint 2013 ASC Meeting Chair – A motion was made and seconded to appoint Debbie Smith, SRA Executive Director as the ASC meeting chair in 2013.  Motion carried.

ADJOURN: The meeting adjourned at 4:50 pm.  A quorum was confirmed for the next meeting that will be held on Friday, February 15, 2013 at 3:00 p.m. in the SRA Conference Room.  Katie Boczek, Trevor Hoskins and David Steward will be absent.  Michael will chair the meeting.