June 12, 2008 

Confirmation of Quorum:    Bryan Johnson, Michael Lulu, Jon Syre, and Bob Franco. 

Absent:  Susan Wilson and David Steward                                      

Call to Order:                        Debbie Smith, SRA Administrative Director and Meeting Chair called the meeting to order at 8:34 a.m.

Staff in Attendance:            Sandy Bonnickson, ASC Office/Minute Taker

                                                  Rob Bloch, Construction/Compliance Consultant

Guest Attendees:   Morrie DeBoer (4a) - 8:55 a.m. to 9:13 a.m.                                                                                                                   

1)      Approval of the May 22, 2008 Meeting Minutes.  The minutes of the May 22nd meeting were approved.

2)      Review the Current Agenda.  Members reviewed the agenda for this meeting. 

3)      Approval of the Consent Agenda.  Rich MC, Lot 17, 5529 Canvasback Rd. Patio -  Change approved.

4)      Acceptance/Courtesy Review

a)      Declarant – CN Lot 10 – xxxx Wood Duck Loop. The plans were accepted for posting in the Carnoustie neighborhood.  Additional comments include screening of the heat pump. Impervious is within acceptable range at 32.02%.

b)     Declarant – CN Lot 11 – xxxx Wood Duck Loop. The plans were accepted for posting in the Carnoustie neighborhood.  Additional comments include screening of the heat pump. Fireplace will have direct venting. Impervious is 34.6%, with pavers 38.42%.

c)      Declarant – CN Lot 15 – xxxx Wood Duck Loop. The plans were accepted for posting in the Carnoustie neighborhood.  Additional comments include screening of the heat pump. Impervious 34.4% with pavers 38.4%.

d)     Declarant – CN Lot 16 – xxxx Wood Duck Loop.  The plans were accepted for posting in the Carnoustie neighborhood.  Additional comments include screening of the heat pump. Impervious is 34.3%, with pavers 37.9%. During excavation, if needed, Morrie will contact the ASC office if trees on lot 17 are affected (root exposure, etc.) The Declarant will use their best judgment as it relates to the retention of trees.

5)      Formal Review.  No submissions were formally reviewed at this meeting.

6)      Construction/Compliance Consultant’s (CCC) Report.  The Construction Compliance Consultant reported no new non-compliance matters. 

It has been reported that there are trees in the Boundary Ridge I neighborhood that may not be in compliance as it relates to the SRA View Control Plan.  Rob Bloch will conduct a study by reviewing the waterfront lots to see if there are any newly planted trees that may be obstructing views for those living on the second tier.  The View Control Plan was implemented in 1995, thus some trees have been “grandfathered”.  Rob will follow up with a resident in the Boundary Ridge I neighborhood who inquired about the height of trees to let them know a study is underway.  Once the ASC has reviewed the study, a report will be sent to the Boundary Ridge I Homeowners Association for their review and comment.

7)      Inspections.

a)  Dunn, SAGIV-B, Lot 37, 5351 Canvasback Rd. – Final Inspection. The inspection was scheduled for Tuesday, June 17^th, at 9:00 a.m. 

8)  New Business

a)   Orbanosky – SAGIV-C, Lot 49 - Neighbor trimmed tree ( Letter dated 5-29-08).  The  CC&Rs allow tree limbs to be trimmed, thus this is a neighbor to neighbor issue.

b)     PABCO Roofing Products. A sample board of PABCO roofing products was presented to the ASC committee members. In referencing the CC&R’s: “Roofing material(s): Natural cedar shingles or shakes, or a substitute roofing material which looks like shingle or shakes in size, thickness, texture and color, from an approved list of substitutes as established by the Board of Directors of Semiahmoo Resort Association.”  As the PABCO sample does not meet the criteria listed above, the ASC does not endorse the use of this product in the Semiahmoo community. This determination will be forwarded to the SRA Board of Directors for review.

c)      Monks – GV, Lot 25, 9057 Gleneagle Dr. – Skylight Approval  The additional skylights are approved, contingent upon not overruling the Gleneagle Villa Homeowners Association determination on this request. Bryan Johnson abstained from the vote. 

d)   Wright - MC, Lot 7, 5552 Canvasback Rd. - Fieldstone Wall/Landscaping.  The request to construct a Fieldstone wall (approximately 25 feet) and landscape with shade plants. If the owner sells their home, the sales agreement should reflect that the new owner will have to maintain the new landscaping (per the Melrose Cottage Association).

9)  Status Report:  Homes Under Construction. This report was reviewed.

10) Unfinished Business                                                                                                             

a)      Towey – SAGIV-C, Lot 26, Attorney Letter dated 5-21-08 Re: Backyard Screening - The ASC approved the chain link fencing in the color of black or brown with a height of four feet. The fence to be placed 10 feet off the property line. Gate to be placed as close to house as possible. A landscaping plan will need to be submitted showing what type of plants will be used  to screen the fencing materials. Also, the plants will need to be staggered so they do not appear in a fence-like manner. The fencing will need to be removed if the owner sells the house, or the service dog is no longer needed. As long as the owner maintains the fence area it should not have any affect as it relates to adverse possession.

b)      Whidbey Island Bank ­­- SAGII, Lot 42 – 8845 Bald Eagle Drive, Completion of punch list items June 4, 2008.  This property is now in compliance.

11) Administrative Matters

a)      Submission Fee for Lot Improvements.  Review the possibility of charging a submission fee for substantial submissions other than full new construction submissions. It was determined that in the future, any possible review fees will be considered on a “case by case” basis.

12)  ASC Administrator’s Report - Nothing to report.

13) Adjournment – The meeting adjourned at 9:51 a.m. The next meeting will be held on Thursday, June 26, 2008 at 8:30 a.m.

May 22, 2008

Confirmation of Quorum:    Bryan Johnson, Michael Lulu, Jon Syre, and Susan Wilson. 

Absent:  Carol Selby.          

Call to Order:                        Debbie Smith, SRA Administrative Director and Meeting Chair called the meeting to order at 8:30 a.m.

Staff in Attendance:            Lyn Greenleaf James CAP, ASC Administrator and Minute Taker

                                                  Rob Bloch, Construction/Compliance Consultant

Guest Attendee:                   Dr. David Steward, Newly Appointed ASC Member

1)      Approval of the April 24, 2008 Meeting Minutes.  The minutes of the April 24 meeting were approved.

2)      Review the Current Agenda.  Members reviewed the agenda for this meeting. 

3)      Approval of the Consent Agenda.  No consent agenda items were reviewed at this meeting. 

4)      Acceptance Review.  No submissions were reviewed for acceptance at this meeting.

5)      Formal Review.  No submissions were formally reviewed at this meeting.

6)      Construction/Compliance Consultant’s (CCC) Report.  The Construction Compliance Consultant reported no new non-compliance matters. 

7)      Inspections.   

a)      Eide – SAG II, Lot 54 – 8836 Osprey Road.   The ASC approved the immediate removal of the cottonwood tree.  This tree was previously approved for removal during the formal review for Lot 54.

b)     Whidbey Island Bank – SAG II, Lot 42 – 8845 Bald Eagle Drive.  Pending confirmation by on-site inspection by a member of the ASC, two trees were approved for removal.

8)      New Business.

a)      SRA – SAG Gate 3 – xxxx Semiahmoo Parkway.  Landscape refurbishments in process for the St. Andrews Green Gate 3 area were approved in concept, with the understanding that a detailed plan will be filed with the ASC office. 

b)     Caton – BR II, Lot 16 – 9050 Winged Teal Court.  The request to install a pergola was approved with the understanding that lighting and additional permanent landscaping, if any, must be approved by the ASC prior to installation.  Michael Lulu abstained from voting on this item. 

c)      Parsons – SAG II, Lot 51 – 5560 Peregrine Way.  The request to repaint the exterior, with the trim color remaining the same (white), was approved. 

d)     Walters – SAG II, Lot 16 – 8785 Goshawk Road.  The verbal request to change the benches around the pergola posts from stonework to Trex decking matching the body color of the house was disapproved.  An alternate option was approved:  replacing the stonework with wood siding built and painted to match the house, with the seating surface of the benches being Trex decking matching the body color.  Possible alternative bench surface materials must be approved by the ASC prior to construction.

9)      Status Report:  Homes Under Construction.  This report was reviewed.

10)  Unfinished Business.

a)      Eide – SAG IV-C, Lot 28 – 8692 Great Horned Owl Lane.  Claude Oliver, Bill Bradfield, and Michael Lulu, met with neighbors regarding the grouping of trees approved for removal in the front yard of Lot 28.  There are two trees that will be remaining.  The Lot 28 owner will be reminded to take extreme measures to ensure the health and stability of the two remaining front yard trees during tree removal, excavation, and construction. 

b)     Declarant/Bovenkamp – GEV III – xxxx Gleneagle Drive.   The following punch list items have been completed:  mail boxes have been cladded to match the style of existing Gleneagle mailbox cladding; garage doors have been painted; and one “no trespassing” sign has been removed.  The Construction Compliance Consultant will remove the second “no trespassing” sign.  The possible repainting of some units was tabled pending the sale of a few GEV Phase III units.  The ASC will continue to monitor the site for the removal of dead and dying trees, and the installation of additional (approved) landscaping near Units 11, 12, 13, and 14.

 11)  Administrative Matters.

a)      Submission Fee for Lot Improvements.  The ASC continued its review of the possibility of charging a submission fee for substantial submissions other than full new construction submissions.  The ASC will review a survey of past substantial construction submissions at the next meeting.

b)     ASC Member.  The ASC welcomed Dr. David Steward as the newest ASC member.  Bob Franco will join the ASC, replacing Bryan Johnson after the conclusion of his term.  Carol Selby has left the ASC in favor of concentrating on her role as a member of the SRA Board of Directors.

12)  ASC Administrator’s Report. 

13)  Adjournment.  This meeting adjourned at 9:42 a.m.  The next regular meeting will be held on Thursday, June 12, 2008.

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