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Minutes for Previous ASC Meetings:1st Quarter 2008Click on the links below or simply scroll down.
March 13, 2008 This meeting was cancelled due to a lack of quorum.
March 27, 2008
ASC March 27 Regular Meeting
1) Approval of the February 28, 2008 Meeting Minutes. The minutes of the February 28, 2008 meeting were approved. Note: the March 13 meeting was cancelled due to a lack of quorum.
2) Review the Current Agenda. Members reviewed the agenda for this meeting.
3) Approval of the Consent Agenda. No consent agenda items were reviewed at this meeting.
4) Acceptance Review. No submissions were reviewed for acceptance at this meeting.
5) Formal Review. a) Eide Homes – SAG IV-C, Lot 28 – 8692 Great Horned Owl Lane. This submission was formally approved for construction with the approval of the tree removal plan. This plan will be reviewed by on-site inspection (see 7a). Additional trees may need to be retained. The ASC reviewed neighbor comments regarding the placement of the house (possibly moving it closer to the golf course) and the tree removal plan. Preliminary results from the City of Blaine’s review of soil conditions suggest that on-site storm water management facilities will not be required.
6) Construction/Compliance Consultant’s (CCC) Report. The Construction Compliance Consultant did not give a report at this meeting.
7) Inspections. The following inspections were scheduled for Monday, March 31, starting at 11:00 a.m. a) Eide – SAG IV-C, Lot 28 – 8692 Great Horned Owl Lane. On-Site Review of Tree Removal Plan. b) Dolph – SAG I, Lot 3 – 8891 Bald Eagle Drive. Tree (Removal) Inspection. c) Toft – CP Lot 5/6 – xxxx Clubhouse Point Drive. Inspect Lot 5 and Lot 6 for cleanliness; in consideration of the extended construction deadline (see 8c).
8) New Business. a) Eide – SAG II, Lot 54 – 8836 Osprey Road. The request for an extension for substantial commencement was approved. The new deadline is December 31, 2008. b) Arnold – SAG II, Lot 37 – 8843 Osprey Road. The request to repaint the house exterior was approved. c) Toft Construction – CP Lot 5/6 – xxxx Clubhouse Point Drive. The ASC reviewed the status of the construction and landscaping of Unit 5 and Unit 6. The foundation has been poured and construction has been halted. The request for an extension to January 15, 2009 was approved. Site cleanliness will be reviewed by on-site inspection (see 7c). d) Towey – SAG IV-C, Lot 26 – 8693 Great Horned Owl Lane. The request to install fencing for an (ADA) service animal was tabled pending a more thorough discussion with the owner about enclosure options which represent reasonable accommodation. The proposed choice of fencing, chain-link fencing located on the property lines, was disapproved. e) Penfold – PV Lot 19 – 5555 Sandpiper Lane. The request for deck repairs and modifications, including the removal of a tree near the deck, was approved. The owner will confirm the replacement plantings that will be planted. f) Cohenour – BR II, Lot 5 – 9035 Shearwater Road. The architect and landscape architect gave concept design presentations for the proposed construction and landscaping of a new home. For a summary of this presentation refer to Appendix I. The architectural and landscaping concept designs were approved with the following comments: i) The concept design for lot improvements within the shoreline management area is not yet approved. The ASC looks forward to working with the owners, their arborist, and the City of Blaine to review a comprehensive proposal for this area. ii) The lawn design concept is approved pending the approval of the tree removal plan, with the understanding that a railing will not be necessary. iii) In consideration of the topography of the lot and the architectural design, the linear retaining walls are approved. The ASC prefers these walls to be constructed so that they are not taller than the adjacent grade, and in a configuration that does not necessitate a railing. g) Canyon Holdings – Inverness – xxxx Semiahmoo Parkway. The owner’s representative gave a detailed presentation of the status of the development of this site. For a summary of this presentation refer to Appendix II. The landscape design concept for common areas was approved. h) Boundary Ridge I Homeowners Association – xxxx Shearwater Road. The request for landscape refurbishments was approved. i) SW Group – Marin – xxxx Semiahmoo Parkway. The draft of the neighborhood Covenants, Conditions, and Restrictions was reviewed. This review will continue at the next meeting. j) Bell – PV Lot 12 – 5607 Sandpiper Lane. The request for landscape refurbishments was approved with the comment that care be given so that the addition of the four plants doesn’t blend with existing plantings in the left side yard to give the appearance of a hedge. k) Nickel – SAG III, Lot 16 – 5484 Canvasback Road. The request for a rear deck expansion was approved. Due to the low profile nature of the deck, and the conservation area on adjacent Carnoustie lots, both a setback variance and a small impervious coverage variance were approved. l) Lulu – SAG I, Lot 15 – 8981 Snowy Owl Lane. The request to replace a window with a French style of door was approved. An additional door was approved to be replaced with a matching door. Michael Lulu abstained from the voting of this item.
9) Status Report: Homes Under Construction. This report was reviewed.
10) Unfinished Business. a) Declarant/Bovenkamp – GEV III – xxxx Gleneagle Drive. The status review of incomplete punch list items and outstanding issues was tabled until the next meeting: additional landscaping at southern end, painting garage doors, dead and dying trees, mail box cladding, utility screening, and repainting some units. The break-out fencing has been installed.
11) Administrative Matters. a) “Respect Private Property Signs.” A new non-wood design for “respect private property” signs was approved. If possible, the signs will be produced with a matte finish.
12) ASC Administrator’s Report. a) Hoskins – SAG IV-C, Lot 29 – 8686 Great Horned Owl Lane. The request to repaint the house exterior was approved. b) Greenough – SAG II, Lot 45 – 8823 Goshawk Road. The concept design for a proposed home renovation was approved.
13) Adjournment. This meeting adjourned at 1:25 p.m. The next regular meeting will be held on Thursday, April 10, 2008.
APPENDIX I Cohenour – BR II, Lot 5 – 9035 Shearwater Road Concept Design Review
The owners’ architect, Rick Chesmore, gave a presentation on the architectural design proposed for a new home on Boundary Ridge II, Lot 5.
Architectural Design. This design includes one story with a daylight basement (two floor levels). The 4:12 pitch butterfly roof maximized natural lighting and the saltwater view, while not adding excessive height to the home. Exposed beams and soffits, continuous from inside to outside, will also help pull the scale down. The design includes broad overhangs of at least three feet, with view areas having an overhang of five to seven feet. The roofing materials will be Monier cedarlite tiles. The horizontal siding will be accented on the lower level with Montana dry stack ledge stone. The flashing will be a dark color that blends with the exterior color, along with aluminum clad windows. Exterior lighting will be limited to landscape lighting and soffit lighting. The owners’ preference is to use Northwest materials like clear cedar and natural ledge stone. Pavers will be a two by two foot removable type with a foundation for drainage and cleaning.
Construction Timeline. In consideration of the additional excavation that will be needed, as recommended by the geotechnical report, and in consideration of the complexity of building a larger house on a hillside location, the construction and landscaping of this home will take between twelve and fifteen months.
Grading and Retaining Walls. The grading plan includes a few retaining walls. The retaining wall proposed along the southern property line, adjacent to the Semiahmoo Resort Association common area, will be terraced. Because the drop may be up to four feet a railing may be needed. If possible, the owners would like to plant additional screening on the common area. Instead of a railing, the retaining wall could be extended above the upper grade to act as a guard. The ASC considers this option undesirable. The grade of the water side of the lawn area will need to be raised, with a retaining wall constructed. The height of the retaining wall will be no more than 30 inches. The rocks used in this wall, and all retaining walls, will be similar to the stonework used on the home.
Geotechnical Report. The geotechnical survey of this lot included eight 15-foot deep test pits. In most cases the soil composition was better than anticipated, with a clay bed at a depth of about twelve feet (rather than five to seven feet as anticipated). The soil is fairly free draining. The report identified only one area of concern. As a result of six to eight feet of loose fill that was located on Lot 5 in the area of the proposed garage at some point in the past, this area will need to be over-excavated, replacing the loose soil with structural fill.
Stormwater Management. A storm water management plan was not reviewed. The owners understand that it is possible to install drainage down to the ordinary high water line.
Landscape Design. Dan DiZazzo, the owners’ landscape architect described the landscaping concept. It includes a pallet of native species. The services of an arborist will be retaining to determine the health and stability of trees on the lot, and to make recommendations for the tree removal plan.
The proposal for the area below the lawn, within the shoreline management area, includes the clearing of undergrowth and possibly some trees to create an open area. Undesirable ground covers and brush like blackberries may be replaced with other native plants. The topography of this area will not change (i.e. this area will not be regraded).
ASC Review. The architectural and landscaping concept designs were approved by the ASC with the following comments: 1) The concept design for lot improvements within the shoreline management area is not yet approved. The ASC looks forward to working with the owners, their arborist, and the City of Blaine to review a comprehensive proposal for this area. 2) The lawn design concept is approved pending the approval of the tree removal plan, with the understanding that a railing will not be necessary. 3) In consideration of the topography of the lot and the architectural design, the linear retaining walls are approved. The ASC prefers these walls to be constructed so that they are not taller than the adjacent grade, and in a way that does not necessitate a railing.
Appendix II Canyon Holdings – Inverness – xxxx Semiahmoo Parkway Site Development Status Report Common Area Landscape Concept Design Review
Ali Taysi, representative for Canyon Holdings, gave a status report of the development of Inverness – the development site located across the fifth fairway from the Royal Troon neighborhood. Civil engineering have been submitted to the City of Blaine. Once it is submitted the City will have 30 days to respond. After this period construction can begin in early summer on Inverness infrastructure, including roads, utilities, and stormwater management systems. The developer hopes to have this construction complete in the fall. The entrance for Inverness will be approximately 50 feet south of the Horizon entrance on Semiahmoo Parkway.
Tree Survey. The tree survey does not include the southeastern part of this site (Tracts D and F). The ASC confirmed that it is necessary to provide a full survey of the entire site.
Open Areas Landscape Concept Design. This plan is a detailed draft – even though all shrubs and ground covers have not yet been quantified, the locations and species of trees are established. All of the open areas will include water features. Trails will be more heavily screened, with water features being fully landscaped with more open visibility. This allows nearly every Inverness lot to have a direct view of a water feature, the golf course, or Mount Baker.
Stormwater Management and Ponds. Only one of the water features, on Tract G, is decorative only and not part of the stormwater management system. All other ponds are paired as stormwater management requirements state that one is designated as a water treatment pond and the other is water retention pond. The ponds will have water year-round. In the event of drought water service will be available to refill the ponds. The ponds will have a natural fully landscaped appearance with a maximum slope of 3:1. This shallower design does not need fencing. The shoreline area will incorporate rockery and plants able to survive inundation conditions. This design will allow the ponds to be esthetically desirable during all times of year and varying water depths. The pond design includes an overflow pipe and spillway/discharge system. The outflow will enter the roadside ditch system which runs out to Birch Bay. This overflow system has been designed to accommodate a 100-year storm event.
An additional retention pond will be created on the lowlands below the Inverness site. This property is owned by the Declarant. Negotiations are underway to finalize the details of this pond. The design concept includes extensive landscaping and may be an ideal relocation site for the Semiahmoo Resort Community monument sign.
Tract A is more densely forested. Even though a double retention pond system must be located on this tract, the developer will take into account the locations of more significant trees in locating the ponds and in establishing the shape of the ponds. As much as possible, the developer would like to retain as many significant trees as possible. This tract, and its water feature, will only partially be visible from the parkway.
Play Equipment. Tract G will include a smaller graded lawn, picnic tables, benches, and play equipment. The ASC reviewed examples of play equipment constructed of natural materials (wood). Even though this park does not have its own dedicated parking, it will be adjacent to Inverness guest parking.
Sewer System. Negotiations are underway with the Upper Skagit Tribe, Trillium Corporation, and the City of Blaine to decommission a sewage pumping station in Royal Troon in conjunction with the installation of a more effective and efficient pumping station at Semiahmoo Parkway in Inverness (southern corner). This project is not part of the development of Inverness, nor will the owners be doing the work. Any trenching needed across the golf course to facilitate this system upgrade will be completed by the Declarant (Trillium Corporation) not Canyon Holdings.
The City of Blaine required a gravel access road to be installed with the utilities installation in Tract H. Even though service vehicles will be able to use this road as needed, it will be closed to all other vehicular traffic and serve as a pedestrian trail. The Semiahmoo Parkway entrance to this road will be screened from the view of the parkway as much as possible.
Water System. Negotiations are underway to establish an easement across the golf course between Royal Troon Lots 6 and 7 and Inverness Lots 23 and 24 for water service connection between the two neighborhoods. This line will be capped. But, in cases of need the line can be easily opened by the City of Blaine to equalize the water pressure of both neighborhoods. This will provide better service to either neighborhood in the event of a sudden pressure drop in either neighborhood. A brake in the line could cause a sudden drop in pressure.
Multifamily Site. This site is called “Phase 2” even though the development of this site will probably be at least partially concurrent with the development of the infrastructure of the rest of Inverness. The ASC will complete a full review just as it will for any multifamily site. The site includes three buildings with a total density of 29 units. The City is limiting construction on this site to a height of 40 feet (even though the Semiahmoo Master Plan allows a height limit of up to 50 feet).
Advertising. Mr. Taysi reconfirmed the developer’s intent to install a small well-designed kiosk with the development. This kiosk will be located near the neighborhood entrance, but not within sight of Semiahmoo Parkway. [Editor Note: the concept design for this kiosk and advertising signage was approved by the ASC on November 11, 2007.]
ASC February 28, 2008 Regular Meeting
Confirmation of Quorum: Bryan Johnson (8:32 – 10:00 a.m.), Michael Lulu, and Carol Selby Absent: Jon Syre and Susan Wilson
Call to Order: Debbie Smith, SRA Administrative Director and Meeting Chair called the meeting to order at 8:32 a.m.
Staff in Attendance: Lyn Greenleaf James CAP, ASC Administrator and Minute Taker Rob Bloch, Construction/Compliance Consultant
Guest Attendees: Claude Oliver, SRA President Bill Bradfield, SRA Vice President Lisa Guthrie, Homestead/Homestar (8a): 10:00 a.m. – 10:20 a.m. Doug and Susie Landsem (8a): 10:00 a.m. – 10:20 a.m.
1) Approval of the February 14, 2008 Meeting Minutes. The minutes of the February 14, 2008 meeting were approved.
2) Review the Current Agenda. Members reviewed the agenda for this meeting.
3) Approval of the Consent Agenda. No consent agenda items were reviewed at this meeting.
4) Acceptance Review. a) Eide Homes – SAG IV-C, Lot 28 – 8692 Great Horned Owl Lane. This submission was accepted for posting in the St. Andrews Green IV-C neighborhood with the following comments. The ASC understands that the City of Blaine is likely to require additional stormwater management facilities on-site. The ASC will review a stormwater management system as a construction change request.
5) Formal Review. No submissions were formally reviewed at this meeting.
6) Construction/Compliance Consultant’s (CCC) Report. The Construction Compliance Consultant had no compliance matters to report.
7) Inspections. The following inspections were scheduled for Monday, March 3, starting 11:15 a.m. a) Suhr – DH I, Lot 13 – 5406 Night Heron Drive. Final Inspection (rescheduled) b) Toft – CP Lot 7/8 – xxxx Clubhouse Point Drive. Final Inspection c) Bailey – TW Lot 23 – 8821 Goldeneye Lane. Tree (Removal) Inspection
d) Babcock –
SAG I, Lot 29 – 8986 Merganser Court. Tree ( Removal) Inspection 8) New Business. a) Homestar NW – PW – xxxx Semiahmoo Parkway. The revised concept design was approved with the following stipulations and comments: i) Footprint Coverage. In consideration of the highly-valued design revisions (decreased density, decreased building height, and garages instead of carports) a footprint coverage of approximately 28.6% was approved. ii) Proximity of Unit 5 to PV Lot 1. In consideration of the highly-valued design revisions a lesser distance between Unit 5 and PV Lot 1 may be acceptable as proposed. This matter will be reviewed by on-site inspection (see below). Extra consideration may need to be given to the landscaping of this area. The Unit 5 side-entry garage has not yet been approved. iii) Impervious Coverage. Even though the overall site design is approved, an impervious coverage of 42.8% is not approved at this time. iv) Patios. Patios located in the rear setback are not approved at this time. This matter will be reviewed by on-site inspection (see below). v) Landscape Buffers between Buildings. In consideration of the addition of planting beds, instead of grasscrete areas, less space between buildings was approved. vi) Tree Retention. The ASC reiterated the requirement to retain the following trees, exercising extreme caution to keep from damaging the trees and roots: #756, #754, #750, and #748. vii) Landscape Buffers along Semiahmoo Parkway. The ASC reiterated the need for dense evergreen screening between the internal roadway and Semiahmoo Parkway, especially along the eastern end of the roadway. Stonework and possible gate configurations will be reviewed in conjunction will the review of physical stonework samples. In the interest of more seamless ASC-City of Blaine review, the ASC will send the results of the concept design review to the City. The ASC complimented Homestar on the quality of their redesigned concept for this site. The following people will review the revised concept design while walking through the site: representatives of the golf course, Prestwick Village Homeowners Association, ASC, and Homestar NW. Homestar NW intends to begin construction as soon as possible, perhaps in July 2008.
9) Status Report: Homes Under Construction. This report was reviewed.
10) Unfinished Business. a) SW Group – Marin – SS Lot 3, Bldg A – 9525 Semiahmoo Parkway. The landscape plan was approved with the following stipulations and comments: i) The owners must clarify whether the western corner of the development (circle path open space near Beachwalker Villas) will be landscaped in conjunction with the landscaping of Building A or Building B. ii) The quantity of shrubs and trees around the buildings is noticeably less than on the originally approved landscape plan. If the landscaping is too sparse or does not create a sufficient transition between the dune landscaping and massing of the buildings additional trees and shrubs may be required.
11) Administrative Matters. a) Exterior Lighting. Exterior lighting standards have been established in order to preserve the night environment and limit light pollution. In response to the February 22 letter from the SRA Board of Directors regarding acceptable direct exterior lighting, the ASC proposes the following clarification. The ASC recommends that the Board endorse the interpretation that the intent of the covenants is to limit exterior lights to the illumination created by a 25 watt standard incandescent bulb. Other types of bulbs may not be permitted if they provide illumination greater than the illumination of a standard 25 watt incandescent bulb. For technical reasons a 10 watt compact fluorescent bulb (CFL) will be acceptable, but less wattage is preferred. Note: CFL bulbs produce a similar amount of illumination using approximately 20 to 25 percent of the wattage of standard incandescent bulbs. b) Exercise Equipment. The SRA Board of Directors endorsed the ASC recommendation to amend Community Rule #13 and #14 to include exercise equipment. c) Clements – RT Lot 28 – 8625 Great Horned Owl Lane. Representatives of the SRA Board of Directors met with the owners regarding the penalties for the unapproved removal of two trees. In consideration for the existing wooded nature of Lot 28 the owners have been asked to enhance another area of the Semiahmoo Resort Community, rather than planting new ones on Lot 28. The owners will be purchasing plantings needed to renovate the area around St. Andrews Green Gate 3. SRA staff and the garden committee will work together to develop a landscape refurbishment plan for this area.
12) ASC Administrator’s Report. The ASC Administrator had no additional business to report.
13) Adjournment. This meeting adjourned at 10:25 a.m. The next regular meeting will be held on Thursday, March 13, 2008.
ASC February 14, 2008 Regular Meeting
Confirmation of Quorum: Bryan Johnson, Michael Lulu, and Jon Syre Absent: Carol Selby and Susan Wilson
Call to Order: Debbie Smith, SRA Administrative Director and Meeting Chair called the meeting to order at 8:30 a.m.
Staff in Attendance: Lyn Greenleaf James CAP, ASC Administrator and Minute Taker Rob Bloch, Construction/Compliance Consultant
Guest Attendees: Claude Oliver, SRA President
1) Approval of the January 24, 2008 Meeting Minutes. The minutes of the January 24, 2008 meeting were approved.
2) Review the Current Agenda. Members reviewed the agenda for this meeting.
3) Approval of the Consent Agenda. No consent agenda items were reviewed at this meeting.
4) Acceptance Review. No submissions were reviewed for acceptance at this meeting.
5) Formal Review. No submissions were formally reviewed at this meeting.
6) Construction/Compliance Consultant’s (CCC) Report. The Construction Compliance Consultant had no compliance matters to report.
7) Inspections. The following inspections were scheduled for Wednesday, February 20 starting at 10:00 a.m. a) Suhr – DH I, Lot 13 – 5406 Night Heron Drive. Final Inspection. b) Eide – RT Lot 33 – 8652 Wood Duck Way. Tree (Removal) Inspection.
8) New Business. a) Henrikson – SAG II, Lot 27 – 8796 Osprey Road. The request for construction changes (move the fireplace 18 – 24”, install exterior lighting, and confirm the details of the barbeque area) was approved with the stipulation that the fireplace vent be shrouded (i.e. install a chimney cap). b) Yao – SAG II, Lot 44 – 8831 Goshawk Road. The request to install a garage window was approved with the stipulation that the window is the same style of window as the rest of the windows and that the window will be trimmed the same as existing windows. c) Hodgins – DH I, Lot 34 – 5486 Night Heron Drive. The request to install landscape lighting was approved with the following stipulations and comments: i) The finished height of path lights must be 12 inches or less. ii) The spacing of path lights must be at least 12 feet on center. iii) All lights must be installed with a switch and a timer, or a photo cell, in order to insure that the lights are on only when needed. iv) Flat (matte) black, or the color of the up-lights as shown in the submission photograph, are approved as the color and finish of all fixtures. The ASC is amenable to the fixtures being another color, however any other color choice must be approved by the ASC before the fixtures are installed. d) Dunn – SAG IV-B, Lot 37 – 5351 Canvasback Road. The landscape plan was approved with the following stipulations and comments: i) In consideration for a number of unknown retaining wall issues, the landscaping in the front yard, from the house to the road and including the retaining wall itself, was not approved for installation. The unknown considerations include whether or not the City of Blaine will reconsider the decision to keep all stormwater on site (whether or not the retaining wall will still be needed) and whether or not it is permitted to construct an extensive retaining wall over utility lines. ii) If the retaining wall ends up still being necessary it must meander and/or have pocket plantings (lower tiers of rock concave with upper tiers of rock convex, creating mid-height planting areas). The wall must also be heavily screening with cascading evergreens. iii) The proposed landscaping appears to be sparse, especially near the garage and in the rear yard. And, the ground treatments are not fully detailed (ground cover plants, lawn, and golf course/rear yard interface). If, at the time of the final inspection, the landscaping still appears to be too sparse a large number of additional plants and ground covers may be required. iv) Additional evergreen screening is required for the electrical meter conduit (if it is exposed) and the gas meter. v) Linear plantings, including the lilac and Portuguese laurels, must be redesigned to meander or be planted in groups, however, existing plants do not have to be moved. vi) In consideration of the proximity of the rear yard to the 2nd hole women’s tee, additional evergreens may be needed to partially screen the home from the tee. e) Berkman – SAG I, Lot 12 – 8971 Bald Eagle Drive. The request to install roofing over the front entryway was approved. f) Sharp – SAG IV-B, Lot 32 – 5344 Canvasback Road. March 31, 2008 was established as the deadline for the planting of the evergreens required to more fully screen the trampoline from view.
9) Status Report: Homes Under Construction. This report was reviewed. a) Munk – SAG II, Lot 42 – 8845 Bald Eagle Drive. A new owner is likely to take possession by mid-March.
10) Unfinished Business. a) Suhr – DH I, Lot 13 – 5406 Night Heron Drive. The ASC confirmed that the color and type of planters (for hot tub screening) blend with the exterior of the home. b) Palmer – DH II, Lot 6 – 5500 Pine Siskin Road. The request was approved to release the security deposit while a trash trailer (a trailer serving the purpose of a dumpster) sits on the street until the interior of the home is completed. The trailer must be removed at the earliest practical time, or when the certificate of occupancy is issued and the site must continue to abide by the rule relevant to construction sites. c) Clements – RT Lot 28 – 8625 Great Horned Owl Lane. The status of trees removed without ASC approval was reviewed. In reviewing the results of the SRA Board of Directors’ January 29 meeting the ASC has the following revised recommendation for a fine for the unapproved removal of a 29” big leaf maple tree in November 2007: i) The ASC recommends the owners either pay a fine of $2,000.00 (instead of $2,900.00) OR plant five indigenous trees on SRA property, under the direction of the SRA, in locations to be determined by the SRA, for the benefit of the Semiahmoo Resort Community. The trees must be three indigenous conifer trees 10 to 12 feet in height at the time of planting and two indigenous deciduous trees with a trunk caliper measurement of at least three inches. ii) The ASC noted that a second 22 inch big leaf maple tree on Lot 28, formerly in the front yard near the driveway, was also removed without approval. Even though this non-compliance has not yet be addresses with a letter of non-compliance, the ASC recommends a fine for the unapproved removal of this tree identical to the recommendation above for a total fine of either $4,000.00 or the planting of 10 trees. d) Amundson – SAG II, Lot 30 – 8797 Osprey Road. The trampoline installation request the owner expected to submit by January 21 has not yet been received. Follow-up correspondence will be sent requesting that the ASC receive an installation request, or that the disassembly and removal of the trampoline be completed before the next meeting (currently the trampoline has sat half-disassembled in the front yard since before January 23). e) SW Group – Marin – SS Lot 3, Bldg A – 9525 Semiahmoo Parkway. i) Permanent Exterior Lighting. The proposed exterior lighting plan was approved. ii) Extension Requests. The request for an extension for the completion of Building A was approved; the new deadline is April 15, 2008. The request for an extension for the completion of Building B was approved; the new deadline is December 30, 2008 with an additional landscaping deadline of April 30, 2009 if the weather does not permit landscape completion by December 30. Note: construction has not yet begun on Building C. iii) Permanent Landscape Plan. Provided that the plan submitted, in conjunction with the originally approved landscape plan, provides complete information the proposed permanent landscape plan was approved with the following stipulation. The owners must clarify whether the western corner of the development (circle path open space near Beachwalker Villas) will be landscaped in conjunction with the landscaping of Building A or Building B. iv) Marin Neighborhood Sign. A proposal for a new design for the Marin neighborhood sign was tabled until a full discussion can take place on the possibility of changing all the neighborhood/business signs on the Semiahmoo Spit. The ASC reconfirmed that neighborhood signs in the uplands must be fully uniform in construction and appearance. v) Marin Covenants, Conditions, and Restrictions. The ASC will remind the owners that it is necessary for the Semiahmoo Resort Association to approve Marin Covenants, Conditions, and Restrictions before they can be recorded.
11) Administrative Matters. a) ASC Member Attending SRA Board Meetings. In the interest of seamless review of matters forwarded to the Board by the ASC, an ASC member will attend Board meetings in conjunction with the review of these matters. The ASC member shall be the senior-most member of the ASC and a contact person for the Board. b) SRA Board Input on ASC Matters. In the future, as needed, representatives of the SRA Board may be asked by the ASC to work with the ASC in an advisory capacity to review and comment on ASC matters before the ASC makes its determination. This could include meeting with owners and participating in on-site inspections.
c) Owner
Attendance at ASC Meetings. Depending on the nature of the matter at hand
owners may be encouraged to attend an ASC meeting, instead of simply being asked
if they would like to attend. A face-to-face owner-ASC discussion may generate
a more satisfactory resolution for all parties. 12) ASC Administrator’s Report. a) Melrose Cottages Owners Association (Theaman) – MC 10 – 5564 Canvasback Road. The request to install hand railing in the front entryway was approved with the endorsement of the MCOA approval stipulations.
13) Adjournment. This meeting adjourned at 10:55 a.m. The next regular meeting will be held on Thursday, February 28, 2008.
ASC January 24, 2008 Regular Meeting
Confirmation of Quorum: Bryan Johnson, Michael Lulu, Carol Selby, Jon Syre, and Susan Wilson
Call to Order: Debbie Smith, SRA Administrative Director and Meeting Chair called the meeting to order at 8:30 a.m.
Staff in Attendance: Lyn Greenleaf James CAP, ASC Administrator and Minute Taker Rob Bloch, Construction/Compliance Consultant
Guest Attendees: Claude Oliver, SRA President; 8:30 a.m. – 9:20 a.m.
1) Approval of the January 10, 2008 Meeting Minutes. The minutes of the January 10, 2008 meeting were approved.
2) Review the Current Agenda. Members reviewed the agenda for this meeting.
At 8:35 a.m. the ASC adjourned from the regular meeting into executive session to listen to a report from SRA President Claude Oliver regarding matters the Board reviewed in its January 22 executive session. At 9:35 a.m. the ASC adjourned out of executive session and reconvened the regular meeting. See item 11(d) for the results of the executive session.
3) Approval of the Consent Agenda. No consent agenda items were reviewed at this meeting.
4) Acceptance Review. No submissions were reviewed for acceptance at this meeting.
5) Formal Review. No submissions were formally reviewed at this meeting.
6) Construction/Compliance Consultant’s (CCC) Report. a) Herman – SAG IV-A, Lot 71 – 5394 Quail Run. The CCC spoke to the owners to have parking be limited to one side of the street. b) Suhr – DH I, Lot 13 – 5406 Night Heron Drive. The CCC spoke to the owners to have parking be limited to one side of the street.
7) Inspections. No inspections were scheduled at this meeting.
8) New Business. a) Corcoran – SAG IV-C, Lot 13 – 8716 Bufflehead Court. The request to repaint the house exterior was approved. b) Talbot – SAG IV-C, Lot 15 – 8717 Bufflehead Court. The request to release the security deposit prior to the completion of the punch list was approved once the landscaping is complete. Neighbor comments were reviewed regarding exposed tree roots in the right rear corner. The tree straddles the property line and the exposed roots on the north side of the house have bark. It may or may not be in the best interest of the tree to bury these roots. c) Inverness – xxxx Semiahmoo Parkway. The ASC reviewed two letters regarding exterior lighting, setbacks, and height limits for lots in Inverness. The ASC will encourage owners to make their preferences known to the City of Blaine regarding setbacks and height limits. The ASC will make a note to review the draft Inverness Covenants, Conditions, and Restrictions regarding setbacks (which it would normally do anyway). The ASC will request that the SRA Board of Directors review the wording of the covenants governing exterior lighting with the recommendation that the Board endorse the interpretation that the intent of the covenant is to limit exterior light to the illumination created by a 25 watt incandescent bulb. New non-incandescent bulbs made not be permitted if they provide illumination great than of a standard 25 watt incandescent bulb.
9) Status Report: Homes Under Construction. This report was reviewed.
10) Unfinished Business. a) Amundson – SAG II, Lot 30 – 8797 Osprey Road. This matter was tabled pending either the completion of the removal of the trampoline from Lot 30, or a request to retain the trampoline (including evergreen screening). At the time of the meeting the trampoline was sitting in the front yard partially dismantled. b) SW Group – Marin – SS Lot 3, Bldg A – 9525 Semiahmoo Parkway. The owner-representative for SW Group, Rob Walker, was unavailable to meet with the Declarant regarding outstanding compliance, construction, and landscaping matters. This matter was tabled pending that meeting, which can take place after Mr. Walker’s return on January 26. The ASC noted that the gull-wing vent and elevator caps have been installed approximately as per plans.
11) Administrative Matters. a) Dumpsters and other trailers. The ASC reviewed the rules governing the placement of dumpsters and other trailers on the street during the weeks and months of construction. Dumpsters will be allowed to be located on Semiahmoo streets provided that they are well marked (construction cones or similar markers) on a case by case basis. b) House Recycling, Demolition and Debris Removal. President Oliver thanked the ASC for the carefully done, nicely researched information on house recycling, demolition, and debris removal. The SRA Board of Directors endorsed these policies at their January 22, 2008 meeting. c) Real Estate Broker Letter. The ASC administrator updated the ASC on the scheduling of a presentation to Birch Bay Windermere Real Estate. The next Windermere meeting will take place in February or March. i) Presentation to Windermere Real Estate. Bryan Johnson, as an ASC member, with the ASC Administrator will make a short (five minute) presentation to local realtors and Windermere realtors, after they have received the letter. ii) After this presentation the letter will be sent to other Whatcom county real estate brokers. d) ASC Representative at SRA Board Meeting. As a result of the executive session discussion the ASC agrees with the SRA Board of Directors that the presence of an ASC representative at SRA Board Meetings would enable the Board to be more fully informed when reviewing ASC-related matters.
12) ASC Administrator’s Report. The ASC Administrator had no new business to report.
13) Adjournment. This meeting adjourned at 10:15 a.m. The next regular meeting will be held on Thursday, February 14, 2008.
ASC January 10, 2008 Regular Meeting
Confirmation of Quorum: Bryan Johnson, Michael Lulu, Carol Selby, Jon Syre, and Susan Wilson
Call to Order: Debbie Smith, SRA Administrative Director and Meeting Chair called the meeting to order at 8:30 a.m.
Staff in Attendance: Lyn Greenleaf James CAP, ASC Administrator and Minute Taker Rob Bloch, Construction/Compliance Consultant (absent)
Guest Attendees: SRA President Claude Oliver and SRA Vice President Bill Bradfield
1) Approval of the December 13, 2007 Meeting Minutes. The minutes of the December 13, 2007 meeting were approved. Note: the December 27, 2007 meeting was cancelled.
2) Review the Current Agenda. Members reviewed the agenda for this meeting.
3) Approval of the Consent Agenda. No consent agenda items were reviewed at this meeting.
4) Acceptance Review. No submissions were reviewed for acceptance at this meeting.
5) Formal Review. No submissions were formally reviewed at this meeting.
6) Construction/Compliance Consultant’s (CCC) Report. No construction-compliance report was given at this meeting.
7) Inspections. Inspections were scheduled for Tuesday, January 15 starting at 11:00 a.m. a) Palmer – DH II, Lot 6 – 5500 Pine Siskin Road. Final Inspection. b) Talbot – SAG IV-C, Lot 15 – 8717 Bufflehead Court. Final Inspection. c) Bride – SAG I, Lot 31 – 8970 Bald Eagle Drive. Tree (Removal) Inspection.
8) New Business. a) Suhr – DH I, Lot 13 – 5406 Night Heron Drive. The request for a second extension for the completion of construction and landscaping was approved. The new deadline is January 31, 2008. b) Aerie Home Owners Association (Rindlaub) – AE 4 – 9152 Aerie Lane. The post-construction request to install a (chimney) vent for a gas corner stove was approved with the stipulation that the vent be painted to better blend with Aerie units (under the circumstances the Aerie Association has endorsed the Rindlaubs’ request).
9) Status Report: Homes Under Construction. This report was reviewed.
10) Unfinished Business. a) Clements – RT Lot 28 – 8625 Great Horned Owl Lane. The ASC reviewed the owner’s letter regarding the letter of non-compliance for the unapproved removal of a maple tree. This matter was forwarded to the SRA Board of Directors for further action at the December 13, 2007 ASC meeting. b) SW Group – Marin – SS Lot 3, Bldg A – 9525 Semiahmoo Parkway. No response has been received to the December 3, 2007 letter to SW Group (through their attorney). The ASC reviewed a draft letter of non-compliance and discussed delivery options. At the request of the ASC the Declarant will meet with the owners as an ASC representative in one last effort to impress on the owners the importance of compliance, before the ASC takes action on the current non-compliant matters (restated from the December 13, 2007 ASC minutes): exceeding the deadline for the completion of exterior construction and landscaping of Building A, and for not having submitted a landscape plan for review. i) Landscape Plan. The owners must confirm their intention to install landscaping as shown on the originally approved landscape plan, and describe the planting in areas not shown on the original plan (from the resulting foot print changes). ii) Building A Completion Deadline. The ASC has not yet received the required schedule for remaining exterior construction and landscaping. Even though the ASC in amenable to an extension for this building, the schedule for the remaining construction and landscaping is needed to review the extension request. c) Sharp – SAG IV-B, Lot 32 – 5344 Canvasback Road. The ASC reviewed the owners’ response to a second letter regarding the trampoline. The trampoline was approved in its current location with satisfactory additional evergreen screening. An example of satisfactory screening is three – 4-foot Arborvitae, planted in a non-linear manner. Any proposals for screening other than this example must be approved by the ASC. (See 11c.) d) Amundson – SAG II, Lot 30 – 8797 Osprey Road. The ASC reviewed the owners’ response to the second ASC letter regarding the trampoline. The ASC looks forward to the owners’ proposal for the screening of the trampoline. (See 11c.) e) Beggs – SAG I, Lot 37 – 8910 Bald Eagle Drive. Request for mechanical equipment screening (as required by the ASC on December 13) was approved with the following stipulations: i) Verification that the dimensions of the plants are 4’ in height by 1.5’ in height (not vice versa as stated in the request). ii) Shifting (rotating) the positions of the three plants slightly to create better screening from the golf course, since the unit is already fully screened from the (side) view of the neighbors.
11) Administrative Matters. a) House Recycling, Demolition, and Debris Removal. With revisions, the house recycling, demolition and debris removal information and forms were approved. This document will be forwarded to the SRA Board of Directors with the recommendation that the Board enacts the guidelines and standards for house recycling, demolition and debris removal. The ASC established a recycling/demolition-only submission fee of $750.00. If, at a later point in time, a new home construction submission is received, the applicant will not be entitled to a discounted new home construction submission fee. b) Realtor Letter. The letter to realtors describing the possible limitations of lot improvements on lots with existing homes was approved for distribution as follows: i) Presentation to Windermere Real Estate. Bryan Johnson, as an ASC member, with the ASC Administrator will make a short (five minute) presentation to local realtors and Windermere realtors, after they have received the letter. The ASC will ask to be placed on the agenda for the next Birch Bay Square Windermere realtor meeting. ii) After this presentation the letter will be sent to other Whatcom county real estate brokers. c) Exercise Equipment and Play Equipment. The ASC recommended to the SRA Board of Directors that Semiahmoo Community Rules 13 and 14 be amended to include exercise equipment, in order to eliminate any confusion whether or not a trampoline or any other piece of equipment used by children is exercise equipment or play equipment. The ASC upheld its earlier determination that a trampoline is play equipment, even if it is also exercise equipment, and must be screened from view. d) ASC Members. On behalf of the SRA and the ASC Debbie Smith welcomed Susan Wilson as the newest ASC member.
12) ASC Administrator’s Report. a) Missiaen – SAG IV-B, Lot 34 – 5345 Canvasback Road. The ASC reviewed a thank-you letter from Sharon Missiaen.
13) Adjournment. This meeting adjourned at 9:41 a.m. The next regular meeting will be held on Thursday, January 24, 2008.
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