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Minutes for Previous ASC Meetings:1st Quarter 2011Click on the links below or simply scroll down.
March 24, 2011
Confirmation of Quorum: Alan Black, Chris Benner, Wally Greenough and Clark Cotner (8:55 – 9:50 a.m.)
Absent: Derek Marshall
Call to Order: Debbie Smith, Executive Director and Meeting Chair called the meeting to order
at 8:55 a.m.
Staff in Attendance:
Sandy Bonnickson, ASC Administrator/Minute Taker
Guest Attendees: Ken Raithel, SRA Liaison – 8:55 a.m. – 10:06 a.m.
1) Approval of the March 10, 2011 Meeting Minutes. The minutes were
approved.
2) Review the Current Agenda. Members reviewed the agenda for this
meeting.
3) Approval of the Consent Agenda. None
4) Acceptance Review – None
5) Formal Review – None
6) Construction/Compliance Consultant’s (CCC) Report – None 7) Inspections – a) Fischer, SH, Lot 42 – 8644 Blue Grouse Way – The Architectural Standards Committee (ASC) inspected six (6) trees on March 18th. The committee approved removal of these partially dead trees as they are a hazard to the neighbor and the road. It was noted that Mr. Thiessen will be responsible for paying for removal of these trees. b) Wick, BR I, Lot 19 – 9173 Great Blue Heron – The ASC approved removal of two trees and limbing of four other trees on March 14th. In addition, a cedar tree on Jerry Hastings property was approved for limbing. It was noted that all expenses for the removal or limbing of trees will be paid by Mr. Hastings. c) MacAskill, SAG II, Lot 42 – 8845 Bald Eagle Drive – Tree inspection is scheduled for March 28th. d) Hawn, TW, Lot 10 – 8838 Goldeneye Lane
– Tree inspection scheduled on March 28th.
8) New Business – Approval is contingent on providing a sample paver with the color proposed and submitting a landscaping plan with the vegetation to be put in the buffer area within the setback area. b) Amundson, DH II, Lot 15B – 5543 Night Heron Drive – The three light posts for the Harbor Ridge driveway were approved as submitted. Placement of the poles will be near the three homes. It was noted that the poles will be
13-14’ in height encased in cedar and using low 19 watt lights. the house will remain the same. d) Dempsey, SAG IV-A, Lot 2 – 5446 Canvasback Road – Change in house colors approved, with the clarification of the name and numbers associated
with the sample boards
9) Status Report: Homes Under Construction. – The updated report
was reviewed. 10) Unfinished Business – a) View Control Draft Letter – The suggested changes to the draft View Control letter will be condensed into one letter and sent to the committee for review.
b) Parsons, SAG II, Lot 51– 5560
Peregrine Way – Communication regarding the heat pump noise is presently
between the neighbors.
11) Administrative Matters – None
12) ASC Administrator’s Report – None
13) Adjournment – The meeting adjourned at 10:06 a.m. The next meeting
will be held on Thursday, April 14th, at 9:00 a.m.
March 10, 2011
Confirmation of Quorum: Alan Black, Derek Marshall and Wally Greenough
Absent: Chris Benner and Clark Cotner
Call to Order: Debbie Smith, Executive Director and Meeting Chair called the meeting to order at 9:00 a.m.
Staff in Attendance: Sandy Bonnickson, ASC Administrator/Minute Taker
Rob Bloch, Construction/Compliance Consultant
Guest Attendees:
Ken Raithel, SRA Liaison – 9:00 a.m.
1) Approval of the February 24, 2011 Meeting Minutes. The minutes
were approved.
2) Review the Current Agenda. Members reviewed the agenda for this
meeting.
3) Approval of the Consent Agenda. None
4) Acceptance Review – None
5) Formal Review – None 6) Construction/Compliance Consultant’s (CCC) Report – None a) Canvasback Loop – The CCC will contact two owners to see if there is some reason that cars are being parked on the street rather than in the driveway or garage.
7) Inspections – it was found when the tree was cut down that the juncture of the two trunks was filled with water and the tree had rotted in this spot.
8) New Business
their home. The deck approved with the original plans is not the deck that is on
the house now.
9) Status Report: Homes Under Construction. The updated
report was reviewed.
10) Unfinished Business – will be sent for their input on the letter, which will be forwarded to the other committee members. Each committee member will submit a revised draft letter for consideration at the ASC meeting on March 24th. The committee wants the approval of all the ASC members for this draft letter. It will be sent to the
SRA Board of Directors for their review. c) Hannon, SAG I, Lot 42 – 8874 Bald Eagle Drive – Staff will take the completed letter to the Hannon’s regarding the trimming of trees and shrubs on the
corner of Bald Eagle Drive and Cormorant Court.
11) Administrative Matters – None
12) ASC Administrator’s Report – None
13) Adjournment – The meeting adjourned at 10:28 a.m. The next
meeting will be held on Thursday, March 24th, at 9:00 a.m.
February 24, 2011
Confirmation of Quorum: Clark Cotner, Alan Black, Derek Marshall, and Wally Greenough
Absent: Chris Benner
Call to Order:
Debbie Smith, Executive Director and Meeting Chair called the meeting to
order at 8:30 a.m.
Staff in Attendance:
Sandy Bonnickson, ASC Administrator/Minute Taker Guest Attendees: Brad O’Neill, View Control, 9:00 a.m. – 9:56 a.m.
1) Approval of the February 10, 2011 Meeting Minutes. The minutes were approved.
2) Review the Current Agenda. Members reviewed the agenda for this meeting.
3) Approval of the Consent Agenda. None
4) Acceptance Review – None
5) Formal Review – None
6) Construction/Compliance Consultant’s (CCC) Report –
a) Campbell, SAG I, Lot 36 – 8920 Bald Eagle Drive – Check fencing
on golf course side. Is this dog fencing?
7) Inspections – and the large branch leaning toward the light pole on Cormorant Court. The committee approved removal of the three trees with broken tops and/or dead limbs and removal of the large leaning branch. They also noticed a tree on the Bald Eagle side of the street which was leaning almost to the ground. They also approved removal of this tree. b) Hannon, SAG I, Lot 42 – 8874 Bald Eagle Dr. – The committee approved the recommendations made by the arborist for the corner of Bald Eagle Drive and Cormorant Court. The overhanging trees have created a safety hazard to pedestrians and cars. This property is owned by the Semiahmoo Resort Association (SRA). The arborist recommendations include: removal of the Excelsa Cedar (replaced with low growing bushes or vegetation extending to the curb); limb up the Maple, Blue Atlas, and Leyland Cypress. These trees will require on-going maintenance on this corner by the SRA. A letter will be delivered to the owners explaining the hazards and remedy for this corner. The arborist also recommended a sign that could say “Slow limited site ahead”.
The committee did not act on the sign.
8) New Business – Two trees are on his property and one is on the neighboring property by the road. The committee approved removal of the two trees and the neighbors tree contingent on the neighbor contacting the ASC with this request. An additional tree on the west side of Mr. Hintz property belongs to Mr. Glazier. Both Mr.
Hintz and Glazier feel it could be a safety and liability issue.
The committee requests an arborist report on this tree for further review.
9) Status Report: Homes Under Construction. – The updated report
was reviewed.
10) Unfinished Business – giving the background and different issues the Board of Directors and committee went through to produce a final document. The committee will send a request asking that Mr. O’Neill review the draft View Control Plan letter to be sent to owners in the community with water views. Each committee member
will give input to this document and a final draft will be presented at the next
meeting. SRA Board of Directors for review and recommendation for the 2012 budget. Further information will be brought to the committee on prices for fireproof file cabinets and off site backup for the staff computers. c) Rockwell, SAG IV-B, Lot 45 – 8850 Wood Duck Way – The committee conducted a preliminary inspection of Mr. Rockwell’s home on February 14th.
This information has been forwarded to the Semiahmoo Resort Association Board of
Directors.
11) Administrative Matters – None 12) ASC Administrator’s Report – The ASC meeting start time has been changed to 9:00 a.m.
13) Adjournment – The meeting adjourned at 10:20 a.m. The next
meeting will be held on Thursday, March 10th, at 9:00 a.m. February 10, 2011
Confirmation of Quorum: Clark Cotner, Alan Black, Derek Marshall and Wally Greenough
Absent: Chris Benner
Call to Order: Debbie Smith, Executive Director and Meeting Chair called the meeting to order at 8:30 a.m.
Staff in Attendance: Sandy Bonnickson, ASC Administrator/Minute Taker Rob Bloch, Construction/Compliance Consultant
Guest Attendees: John Hamilton, 9:00 a.m. – 9:05 a.m. Ken Raithel, SRA Liaison, 8:30 a.m. – 9:20 a.m.
1) Approval of the January 27, 2011 Meeting Minutes. The minutes were approved.
2) Review the Current Agenda. Members reviewed the agenda for this meeting.
3) Approval of the Consent Agenda. None
4) Acceptance Review – None
5) Formal Review – None
6) Construction/Compliance Consultant’s (CCC) Report – None
7) Inspections –
long cracks along the trunk that are seeping and cankers on the branches.
next meeting. 14th. A preliminary punch list will be done prior to the request for final inspection from the owner.
8) New Business – the 30’ rear yard setback. The City of Blaine allows a deck “..less than 30” off the ground to extend 50% into the setback.” The deck is 15” off the ground and 12’ into the setback. The color will be Acorn. The existing gutter and eave was approved to run an additional 14’ above the sliding glass door area. Color to
be the same as presently on the home. The project must be completed with three
(3) months.
extension from the January 22, 2011 scheduled completion date. house and previous deck.
9) Status Report: Homes Under Construction. – The updated report
was reviewed.
10) Unfinished Business –
drafted the View Control Plan to come to the next meeting and give the history
of how the aspects of the view control were drafted. corrections, were approved from the January 27th meeting. Staff members Debbie Smith and Sandy Bonnickson signed on behalf of the ASC. c) Records Retention – The committee reviewed the updated information from two additional copy sources to put the house plans on file into a digital format. It was suggested that the staff contact Applied Digital for an additional quote. All quotes will be given to the committee at the next meeting for their review.
11) Administrative Matters – Ken Raithel was welcomed as the new SRA Liaison to the ASC.
12) ASC Administrator’s Report – None
13) Adjournment – The meeting adjourned at 9:20 a.m. The next
meeting will be held on Thursday, February 24th, at 8:30 a.m.
January 27, 2011
Confirmation of Quorum: Clark Cotner, Alan Black, Derek Marshall
Absent:
Wally Greenough and Chris Benner
Call to Order:
Debbie Smith, Executive Director and Meeting Chair called the meeting to
order at 8:31 a.m. Staff in Attendance: Sandy Bonnickson, ASC Administrator/Minute Taker
Rob Bloch, Construction/Compliance Consultant Guest Attendees: John Hamilton, 9:00 a.m. – 9:10 a.m.
1) Approval of the January 13, 2011 Meeting Minutes. The minutes were approved.
2) Review the Current Agenda. Members reviewed the agenda for this meeting.
3) Approval of the Consent Agenda. None
4) Acceptance Review – None 5) Formal Review – a) Emmerson, BR I, Lot 28 – 9141 Belted Kingfisher Road – The plans were formally approved by the Architectural Standards Committee (ASC). The owner will need to provide the name of the builder and the colors for the exterior and garage doors. A sample board will be requested if needed. The committee approved change in body color to: Benjamin Moore HC-88 Jamesboro Gold and the trim change to: Sikkens 072 Butternut.
b) Hintz, SAG III, Lot 2 – 5504
Canvasback Road – The house plans were formally approved by the committee.
6) Construction/Compliance Consultant’s (CCC) Report – None
7) Inspections –
broken branches at the top were noted. diseased or unhealthy nor were they a danger to any of the property around them. These trees were not approved for removal. c) Hannon, SAG I, Lot 42 – 8874 Bald Eagle Dr. – Staff will provide a video for the arborist to review showing the problem with the trees along this corner. This issue is tabled until the next meeting. d) Plombon, DH II, Lot 24 – 5416 Goldfinch Way – A tree inspection is scheduled for January 31st.
e) Harrington, DC, Lot 1 – 9129 Pintail Loop – The tree,
approved on January 26, 2010 was reconfirmed for removal. 8) New Business – None
9) Status Report: Homes Under Construction. – The updated report was reviewed.
10) Unfinished Business a) View Control Issue – The draft View Control letter was reviewed by the committee. The staff will contact the appropriate government agency to verify what constitutes a waterview lot and which lots in the Semiahmoo community are considered waterview lots. Issue tabled until next meeting. b) Clubhouse Point – Mr. Hamilton provided a completed letter and document regarding the impervious/pervious building footprints for the remaining lots in Clubhouse Point. The committee members approved the document with a couple of minor changes. Final approval is contingent upon the absent members reading and approving the letter and document. This item will be on the February 10th meeting agenda. c) Records Retention – The committee reviewed the information sent to the Semiahmoo Resort Association (SRA) Board of Directors on August 26, 2010. The staff is in the process of acquiring additional ‘bids’ on the cost of house plans in the office being put into a digital format. Further information will be provided at the next meeting. 11) Administrative Matters – None
12) ASC Administrator’s Report – None
13) Adjournment – The meeting adjourned at 9:52 a.m. The next meeting will be
held on Thursday,
February 10th, at 8:30 a.m.
January 13, 2011
Confirmation of Quorum: Wally Greenough, Clark Cotner, Alan Black, Derek Marshall and Chris Benner
Absent: None
Call to Order: Debbie Smith, Executive Director and Meeting Chair called the meeting to order at 8:30 a.m.
Staff in Attendance: Sandy Bonnickson, ASC Administrator/Minute Taker
Rob Bloch, Construction/Compliance Consultant
Guest Attendees:
John Hamilton, 9:33 a.m. – 10:02 a.m.
1) Approval of the December 16, 2010 Meeting Minutes. The minutes
were approved.
2) Review the Current Agenda. Members reviewed the agenda for this
meeting.
3) Approval of the Consent Agenda. None
4) Acceptance Review – committee accepted the plans for posting. Colors on the garage and exterior doors need to be clarified. The heat pump must be screened from the road and
neighbors. and street. The clarification on the trees has been satisfied. c) Simon, BR I, Lot 33 – 9099 Chickadee Way – The committee approved enclosing the second floor deck area to keep the water from inside the
house. The roofing, siding, colors and windows will match what is on the
house.
5) Formal Review – None
6) Construction/Compliance Consultant’s (CCC) Report –
None 7) Inspections – a) Amundson, SAG II, Lot 50 – 5556 Peregrine Way – Final inspection completed December 17, 2010. The only punch list item was the heat pump noise level. This has been corrected and a request for return of the deposit was initiated. In the spring a look at the foliage in the front will be done to see if the sight of the heat pump is blocked from the street. b) Valente, SH, Lot 4 – 5440 Tananger Lane – Trees were inspected on December 17, 2010. The committee approved removal of three trees for a total of
six alder trees. The first three trees were approved on August 19th.
several other trees.
8) New Business – None 9) Status Report: Homes Under Construction. – The updated report was reviewed.
10) Unfinished Business – a) Hannon, SAG I, Lot 42 – 8874 Bald Eagle Dr. – Trees overhanging onto Bald Eagle Drive from the owner’s yard are on the Semiahmoo Resort Association (SRA) property. The arborist will be contacted for a recommendation on what to do with these trees on the corner. The Hannon’s will be contacted by staff to explain the concerns about the trees along this part of the road that are causing sight difficulties for pedestrians and drivers. b) View Control Issue – A draft letter will be presented to the committee at the meeting of January 27th. This letter will be sent to all the view control owners as a reminder of the View Control policies. Each View Control request will be reviewed by the committee on a case-by-case basis. c) Rockwell, SAG IV-B, Lot 45 – 8850 Wood Duck Way – The committee discussed the e-mail sent by Mr. Rockwell on January 3, 2011, in response to the non-compliance letter sent to him on December 27, 2010. The committee does not accept his response and recommends that this issue of non-compliance be forwarded to the SRA Board of Directors for their action. d) Clubhouse Point – Mr. Hamilton spoke to the committee regarding the footprint and impervious additions/reductions for the remaining lots in Clubhouse Point. He will present a letter to the committee at the next meeting for discussion and approval by the ASC. The letter will include a development restriction as each of the lots are developed in regard to the building footprint and impervious square footage. e) Tobian, BR I, Lot 21 – 9171 Belted Kingfisher Road – It was noted that the tree in the front yard will be a Korean white flowering Dogwood in place of the proposed Hemlock.
f) Harrington, DC, Lot 1 –
9129 Pintail Loop – Staff will contact the owner again regarding the
tree that is leaning toward the road.
11) Administrative Matters – None
12) ASC Administrator’s Report – None
13) Adjournment – The meeting adjourned at 10:42 a.m. The next
meeting will be held on Thursday, January 27th, at 8:30 a.m.
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