ASC 1st QTR Minutes

 
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Minutes for Previous ASC Meetings:

1st Quarter 2011

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January 13, 2011

 

January 27, 2011

 

February 10, 2011

 

February 24, 2011

 

March 10, 2011

 

March 24, 2011

 

 

March 24, 2011

 

Confirmation of Quorum:                    Alan Black, Chris Benner, Wally Greenough and Clark Cotner (8:55 – 9:50 a.m.)

 

Absent:                                                     Derek Marshall

 

Call to Order:                                           Debbie Smith, Executive Director and Meeting Chair called the meeting to order at 8:55 a.m.
 

Staff in Attendance:                               Sandy Bonnickson, ASC Administrator/Minute Taker
                                                               Rob Bloch, Construction/Compliance Consultant
 

Guest Attendees:                                   Ken Raithel, SRA Liaison – 8:55 a.m. – 10:06 a.m.
 

1)  Approval of the March 10, 2011 Meeting Minutes. The minutes were approved.
 

2)  Review the Current Agenda. Members reviewed the agenda for this meeting.
 

3)  Approval of the Consent Agenda. None
 

4)  Acceptance Review  – None
 

5)  Formal Review  – None
 

6)  Construction/Compliance Consultant’s (CCC) Report  – None
 

7)  Inspections  –

     a)  Fischer, SH, Lot 42 – 8644 Blue Grouse Way – The Architectural Standards Committee (ASC) inspected six (6) trees on March 18th. The committee

          approved removal of these partially dead trees as they are a hazard to the neighbor and the road. It was noted that Mr. Thiessen will be responsible for

          paying for removal of these trees.

    b)  Wick, BR I, Lot 19 – 9173 Great Blue Heron – The ASC approved removal of two trees and limbing of four other trees on March 14th. In addition, a

                cedar tree on Jerry Hastings property was approved for limbing. It was noted that all expenses for the removal or limbing of trees will be paid by Mr.

                Hastings.

    c)  MacAskill, SAG II, Lot 42 – 8845 Bald Eagle Drive – Tree inspection is scheduled for March 28th.

    d)  Hawn, TW, Lot 10 – 8838 Goldeneye Lane – Tree inspection scheduled on March 28th.
 

8)  New Business  –
a)  Glazier, SAG III, Lot 3 – 5506 Canvasback Rd. – The ASC approved the driveway extension and removal of the tree to the left of the driveway.

           Approval is contingent on providing a sample paver with the color proposed and submitting a landscaping plan with the vegetation to be put in the buffer area

           within the setback area.

      b)  Amundson, DH II, Lot 15B – 5543 Night Heron Drive – The three light posts for the Harbor Ridge driveway were approved as submitted. Placement of

           the poles will be near the three homes. It was noted that the poles will be 13-14’ in height encased in cedar and using low 19 watt lights.
c)  Hatfield, RT, Lot 18 – 8607 Great Horned Owl –The committee approved the change in house trim color to Dark Moon KM3848-5. The body color of

            the house will remain the same.

      d)  Dempsey, SAG IV-A, Lot 2 – 5446 Canvasback Road – Change in house colors approved, with the clarification of the name and numbers associated

                 with the sample boards
 

9)  Status Report: Homes Under Construction. – The updated report was reviewed.
 

10)  Unfinished Business

        a)  View Control Draft Letter – The suggested changes to the draft View Control letter will be condensed into one letter and sent to the committee for

              review.

        b)  Parsons, SAG II, Lot 51– 5560 Peregrine Way – Communication regarding the heat pump noise is presently between the neighbors.
 

11)  Administrative Matters – None
 

12)  ASC Administrator’s Report  – None
 

13)  Adjournment – The meeting adjourned at 10:06 a.m. The next meeting will be held on Thursday, April 14th, at 9:00 a.m.
 

 

 

March 10, 2011

 

Confirmation of Quorum:             Alan Black, Derek Marshall and Wally Greenough

 

Absent:                                             Chris Benner and Clark Cotner

 

Call to Order:                                   Debbie Smith, Executive Director and Meeting Chair called the meeting to order at 9:00 a.m.

 

Staff in Attendance:                       Sandy Bonnickson, ASC Administrator/Minute Taker

                                                             Rob Bloch, Construction/Compliance Consultant
 

Guest Attendees:                               Ken Raithel, SRA Liaison – 9:00 a.m.
 

1)  Approval of the February 24, 2011 Meeting Minutes. The minutes were approved.
 

2)  Review the Current Agenda. Members reviewed the agenda for this meeting.
 

3)  Approval of the Consent Agenda. None
 

4)  Acceptance Review – None
 

5)  Formal Review –  None
 

6)  Construction/Compliance Consultant’s (CCC) Report –  None

      a)  Canvasback Loop –  The CCC will contact two owners to see if there is some reason that cars are being parked on the street rather than in the driveway or

            garage.

 

7)  Inspections  
a)  Fischer, SH, Lot 42 – 8644 Blue Grouse Way – A tree inspection is scheduled for March 14th
b)  Wick, BR I, Lot 19 – 9173 Great Blue Heron – Tree inspection scheduled March 14th
c)  Hintz, SAG III, Lot 2 – 5504 Canvasback Road – An additional tree was approved for removal at the inspection of March 8th. The tree looked sturday, but

            it was found when the tree was cut down that the juncture of the two trunks was filled with water and the tree had rotted in this spot.

 

8)  New Business 
a)  Campbell, SAG I, Lot 36 – 8920 Bald Eagle Drive – A letter will be sent to the owners requesting information about the deck on the golf course side of

            their home. The deck approved with the original plans is not the deck that is on the house now.
 

9)  Status Report: Homes Under Construction.  The updated report was reviewed.
 

10)  Unfinished Business
  a)  View Control Draft Letter – Committee members reviewed the suggestions for the draft View Control letter. A request to the absent committee members

              will be sent for their input on the letter, which will be forwarded to the other committee members. Each committee member will submit a revised draft letter

              for consideration at the ASC meeting on March 24th. The committee wants the approval of all the ASC members for this draft letter. It will be sent to the

              SRA Board of Directors for their review.
  b)  Parsons, SAG II, Lot 51– 5560 Peregrine Way – The staff and committee members will seek additional information on decibels for heat pumps.

        c)  Hannon, SAG I, Lot 42 – 8874 Bald Eagle Drive – Staff will take the completed letter to the Hannon’s regarding the trimming of trees and shrubs on the

             corner of Bald Eagle Drive and Cormorant Court.
 

11)  Administrative Matters – None
 

12)  ASC Administrator’s Report – None
 

13)  Adjournment – The meeting adjourned at 10:28 a.m. The next meeting will be held on Thursday, March 24th, at 9:00 a.m.

 

February 24, 2011

 

 

Confirmation of Quorum:                Clark Cotner, Alan Black, Derek Marshall, and Wally Greenough

 

Absent:                                                 Chris Benner

 

Call to Order:                                       Debbie Smith, Executive Director and Meeting Chair called the meeting to order at 8:30 a.m.
 

Staff in Attendance:                           Sandy Bonnickson, ASC Administrator/Minute Taker
                                                           Rob Bloch, Construction/Compliance Consultant
 

Guest Attendees:                                Brad O’Neill, View Control, 9:00 a.m.  –  9:56 a.m.

 

1)  Approval of the February 10, 2011 Meeting Minutes. The minutes were approved.

 

2)  Review the Current Agenda. Members reviewed the agenda for this meeting.

 

3)  Approval of the Consent Agenda. None

 

4)  Acceptance Review  –  None

 

5)  Formal Review  –  None

 

6) Construction/Compliance Consultant’s (CCC) Report  – 

       a)  Campbell, SAG I, Lot 36 – 8920 Bald Eagle Drive – Check fencing on golf course side. Is this dog fencing?
 

7)  Inspections  –  
a)  Lurie, SAG I, Lot 46 – 8858 Bald Eagle Dr. – On February 14th the Architectural Standards Committee (ASC) inspected the trees that had been ribboned

            and the large branch leaning toward the light pole on Cormorant Court. The committee approved removal of the three trees with broken tops and/or dead

            limbs and removal of the large leaning branch. They also noticed a tree on the Bald Eagle side of the street which was leaning almost to the ground. They

            also approved removal of this tree.

      b)  Hannon, SAG I, Lot 42 – 8874 Bald Eagle Dr. – The committee approved the recommendations made by the arborist for the corner of Bald Eagle Drive

            and Cormorant Court. The overhanging trees have created a safety hazard to pedestrians and cars. This property is owned by the Semiahmoo Resort

            Association (SRA). The arborist recommendations include: removal of the Excelsa Cedar (replaced with low growing bushes or vegetation extending to the

            curb); limb up the Maple, Blue Atlas, and Leyland Cypress. These trees will require on-going maintenance on this corner by the SRA. A letter will be

            delivered to the owners explaining the hazards and remedy for this corner. The arborist also recommended a sign that could say “Slow limited site ahead”.

            The committee did not act on the sign.
 

8)  New Business  – 
  a)  Hintz, SAG III, Lot 2  – 5504 Canvasback Road – Mr. Hintz requested the removal of additional trees on the east side of his property by the utility area.

              Two trees are on his property and one is on the neighboring property by the road. The committee approved removal of the two trees and the neighbors tree

              contingent on the neighbor contacting the ASC with this request. An additional tree on the west side of Mr. Hintz property belongs to Mr. Glazier. Both Mr.

              Hintz and Glazier feel it could be a safety and liability issue.
  b)  Glazier, SAG III, Lot 3 – 5506 Canvasback Rd. – The committee had previously denied removal of the tree by the west side of Mr. Hintz’s property line.

              The committee requests an arborist report on this tree for further review.
 

9)  Status Report: Homes Under Construction. – The updated report was reviewed.
 

10)  Unfinished Business  –
  a)  View Control Issue – Mr. Brad O’Neill talked to the committee on the history of the View Control Plan document. This was a very informative presentation

              giving the background and different issues the Board of Directors and committee went through to produce a final document. The committee will send a

              request asking that Mr. O’Neill review the draft View Control Plan letter to be sent to owners in the community with water views. Each committee member

              will give input to this document and a final draft will be presented at the next meeting.
  b)  Records Retention – The list of prices on digitizing house plans in the ASC office was reviewed. The committee will send their recommendations to the

              SRA Board of Directors for review and recommendation for the 2012 budget. Further information will be brought to the committee on prices for fireproof file

              cabinets and off site backup for the staff computers.

        c)  Rockwell, SAG IV-B, Lot 45 – 8850 Wood Duck Way – The committee conducted a preliminary inspection of Mr. Rockwell’s home on February 14th.

             This information has been forwarded to the Semiahmoo Resort Association Board of Directors.
 

11)  Administrative Matters – None
 

12)  ASC Administrator’s Report  – The ASC meeting start time has been changed to 9:00 a.m.

 

13)  Adjournment – The meeting adjourned at 10:20 a.m. The next meeting will be held on Thursday, March 10th, at 9:00 a.m.

 

February 10, 2011

 

Confirmation of Quorum:          Clark Cotner, Alan Black, Derek Marshall and Wally Greenough

 

Absent:                                          Chris Benner

 

Call to Order:                                Debbie Smith, Executive Director and Meeting Chair called the meeting to order at 8:30 a.m.

 

Staff in Attendance:                    Sandy Bonnickson, ASC Administrator/Minute Taker

                                                          Rob Bloch, Construction/Compliance Consultant

 

Guest Attendees:                        John Hamilton, 9:00 a.m.  – 9:05 a.m.

                                                         Ken Raithel, SRA Liaison, 8:30 a.m.  – 9:20 a.m.

 

1)  Approval of the January 27, 2011 Meeting Minutes. The minutes were approved.

 

2)  Review the Current Agenda. Members reviewed the agenda for this meeting.

 

3)  Approval of the Consent Agenda. None

 

4)  Acceptance Review – None

 

5)  Formal Review  – None

 

6)  Construction/Compliance Consultant’s (CCC) Report – None

 

7)  Inspections  –
a)  Plombon, DH II, Lot 24 – 5416 Goldfinch Way – The maple tree was inspected by the committee on January 31st, removal was approved. The tree has

           long cracks along the trunk that are seeping and cankers on the branches.
b)  Hannon, SAG I, Lot 42 – 8874 Bald Eagle Dr. – Photos have been forwarded to the arborist for his review and comments. This item was tabled until the

            next meeting.
c)  Lurie, SAG I, Lot 46 – 8858 Bald Eagle Dr. – Tree inspection is scheduled for February 14th.
d)  Rockwell, SAG IV-B, Lot 45 – 8850 Wood Duck Way – A “pre” final inspection will be done by the Architectural Standards Committee (ASC) on February

           14th. A preliminary punch list will be done prior to the request for final inspection from the owner.

 

8)  New Business  –
a)  Wallace, SH, Lot 12, 5463 Tananger Lane – The ASC approved the request to build a Trex deck and railing over the existing patio. The deck will be within

            the 30’ rear yard setback. The City of Blaine allows a deck “..less than 30” off the ground to extend 50% into the setback.” The deck is 15” off the ground and

           12’ into the setback. The color will be Acorn. The existing gutter and eave was approved to run an additional 14’ above the sliding glass door area. Color to

            be the same as presently on the home. The project must be completed with three (3) months.
b)  Hendrix, SAG I, Lot 43 – 8870 Cormorant Circle – The extension request was approved by the committee until March 23, 2011. This is a 60 day

           extension from the January 22, 2011 scheduled completion date.
c)  Hunt/Downey, Aerie, Lot 1 – 9160 Aerie Lane – The committee approved the use of Trex as replacement deck material. The color will be the same as the

            house and previous deck.

 

9)  Status Report: Homes Under Construction. – The updated report was reviewed.
 

10)  Unfinished Business
 a)  View Control Issue – The information from the Whatcom County Appraiser was reviewed. The ASC staff will ask an original member of the committee that

             drafted the View Control Plan to come to the next meeting and give the history of how the aspects of the view control were drafted.
 b)  Clubhouse Point – The finalized document regarding the impervious/pervious building footprints for the remaining lots in Clubhouse Point, with minor

             corrections, were approved from the January 27th meeting. Staff members Debbie Smith and Sandy Bonnickson signed on behalf of the ASC.

       c)  Records Retention – The committee reviewed the updated information from two additional copy sources to put the house plans on file into a digital format.

             It was suggested that the staff contact Applied Digital for an additional quote. All quotes will be given to the committee at the next meeting for their review.

 

11)  Administrative Matters – Ken Raithel was welcomed as the new SRA Liaison to the ASC.

 

12)  ASC Administrator’s Report – None

 

13)  Adjournment – The meeting adjourned at 9:20 a.m. The next meeting will be held on Thursday, February 24th, at 8:30 a.m.
 

 

 

January 27, 2011

 

 

Confirmation of Quorum:                Clark Cotner, Alan Black, Derek Marshall

 

Absent:                                                 Wally Greenough and Chris Benner
 

Call to Order:                                       Debbie Smith, Executive Director and Meeting Chair called the meeting to order at 8:31 a.m.
 

Staff in Attendance:                           Sandy Bonnickson, ASC Administrator/Minute Taker

                                                                 Rob Bloch, Construction/Compliance Consultant
 

Guest Attendees:                                John Hamilton, 9:00 a.m. – 9:10 a.m.

 

1)  Approval of the January 13, 2011 Meeting Minutes. The minutes were approved.

 

2)  Review the Current Agenda. Members reviewed the agenda for this meeting.

 

3)  Approval of the Consent Agenda. None

 

4)  Acceptance Review – None
 

5)  Formal Review

      a)  Emmerson, BR I, Lot 28 9141 Belted Kingfisher Road – The plans were formally approved by the Architectural

            Standards Committee (ASC). The owner will need to provide the name of the builder and the colors for the exterior and garage doors. A sample board will

            be requested if needed. The committee approved change in body color to: Benjamin Moore HC-88 Jamesboro Gold and the trim change to: Sikkens 072

            Butternut.

      b)  Hintz, SAG III, Lot 2 – 5504 Canvasback Road – The house plans were formally approved by the committee.
 

6)  Construction/Compliance Consultant’s (CCC) Report – None
 

7)   Inspections
a)  Stanovich, SAG II, Lot 52 – 5566 Peregrine Way – The ASC approved removal of the tree in the front yard leaning toward the neighboring home. The

            broken branches at the top were noted.
b)  Glazier, SAG III, Lot 3 – 5506 Canvasback Rd. – The committee approved removal of one tree in the front yard. The other eight trees did not seem to be

            diseased or unhealthy nor were they a danger to any of the property around them. These trees were not approved for removal.

      c)  Hannon, SAG I, Lot 42 – 8874 Bald Eagle Dr. – Staff will provide a video for the arborist to review showing the problem with the trees along this corner.

            This issue is tabled until the next meeting.

      d)  Plombon, DH II, Lot 24 – 5416 Goldfinch Way – A tree inspection is scheduled for January 31st.

      e)  Harrington, DC, Lot 1 – 9129 Pintail Loop – The tree, approved on January 26, 2010 was reconfirmed for removal.
 

8)  New Business – None

 

9)  Status Report: Homes Under Construction. – The updated report was reviewed.

 

10)  Unfinished Business

        a)  View Control Issue – The draft View Control letter was reviewed by the committee. The staff will contact the appropriate government agency to verify what

              constitutes a waterview lot and which lots in the Semiahmoo community are considered waterview lots. Issue tabled until next meeting.

        b)  Clubhouse Point – Mr. Hamilton provided a completed letter and document regarding the impervious/pervious building footprints for the remaining lots in

              Clubhouse Point. The committee members approved the document with a couple of minor changes. Final approval is contingent upon the absent members

              reading and approving the letter and document. This item will be on the February 10th meeting agenda.

        c)  Records Retention – The committee reviewed the information sent to the Semiahmoo Resort Association (SRA) Board of Directors on August 26, 2010.

             The staff is in the process of acquiring additional ‘bids’ on the cost of house plans in the office being put into a digital format. Further information will be

             provided at the next meeting.
 

11)  Administrative Matters – None

 

12)  ASC Administrator’s Report – None

 

13)  Adjournment – The meeting adjourned at 9:52 a.m. The next meeting will be held on Thursday, February 10th, at 8:30 a.m.

 

 

January 13, 2011

 

 

Confirmation of Quorum:                 Wally Greenough, Clark Cotner, Alan Black, Derek Marshall and Chris Benner

 

Absent:                                                  None

 

Call to Order:                                       Debbie Smith, Executive Director and Meeting Chair called the meeting to order at 8:30 a.m.

 

Staff in Attendance:                           Sandy Bonnickson, ASC Administrator/Minute Taker

                                                                 Rob Bloch, Construction/Compliance Consultant
 

Guest Attendees:                               John Hamilton, 9:33 a.m.  – 10:02 a.m.
 

 

1)  Approval of the December 16, 2010 Meeting Minutes. The minutes were approved.
 

2)  Review the Current Agenda. Members reviewed the agenda for this meeting.
 

3)  Approval of the Consent Agenda. None
 

4)  Acceptance Review  –
a)  Emmerson, BR I, Lot 28  – 9141 Belted Kingfisher Rd.  – The Architectural Standards Committee (ASC) reviewed the submission for a new home. The

           committee accepted the plans for posting. Colors on the garage and exterior doors need to be clarified. The heat pump must be screened from the road and

           neighbors.
b)  Hintz, SAG III, Lot 2 – 5504 Canvasback Road  – The ASC accepted the submission for posting. The heat pump must be screened from the neighbors

            and street. The clarification on the trees has been satisfied.

      c)  Simon, BR I, Lot 33  – 9099 Chickadee Way  – The committee approved enclosing the second floor deck area to keep the water from inside the

            house.  The roofing, siding, colors and windows will match what is on the house.
 

5)  Formal Review  – None
 

6)  Construction/Compliance Consultant’s (CCC) Report   – None
 

7)  Inspections  –

      a)  Amundson, SAG II, Lot 50 – 5556 Peregrine Way – Final inspection completed December 17, 2010. The only punch list item was the heat pump noise

            level. This has been corrected and a request for return of the deposit was initiated. In the spring a look at the foliage in the front will be done to see if the sight

            of the heat pump is blocked from the street.

      b)  Valente, SH, Lot 4 – 5440 Tananger Lane – Trees were inspected on December 17, 2010. The committee approved removal of three trees for a total of 

           six alder trees. The first three trees were approved on August 19th.
c)  Taysi, SH, Lot 41 – 8638 Blue Grouse Way – Trees were inspected on December 16th. The committee approved removal of three trees and pruning of

            several other trees.
d)  Stanovich, SAG II, Lot 52 – 5566 Peregrine Way – Tree inspection rescheduled on January 17th.
e)  Glazier, SAG III, Lot 3 – 5506 Canvasback Rd. – Tree inspection scheduled on January 17th.
 

8)  New Business – None
 

9)  Status Report: Homes Under Construction. – The updated report was reviewed.

 

10)  Unfinished Business  –

        a)  Hannon, SAG I, Lot 42 – 8874 Bald Eagle Dr. – Trees overhanging onto Bald Eagle Drive from the owner’s yard are on the Semiahmoo Resort

             Association (SRA) property. The arborist will be contacted for a recommendation on what to do with these trees on the corner. The Hannon’s will be

             contacted by staff to explain the concerns about the trees along this part of the road that are causing sight difficulties for pedestrians and drivers.

        b)  View Control Issue – A draft letter will be presented to the committee at the meeting of January 27th. This letter will be sent to all the view control owners

              as a reminder of the View Control policies. Each View Control request will be reviewed by the committee on a case-by-case basis.

        c)  Rockwell, SAG IV-B, Lot 45 – 8850 Wood Duck Way – The committee discussed the e-mail sent by Mr. Rockwell on January 3, 2011, in response to the

             non-compliance letter sent to him on December 27, 2010. The committee does not accept his response and recommends that this issue of non-compliance

             be forwarded to the SRA Board of Directors for their action.

        d)  Clubhouse Point – Mr. Hamilton spoke to the committee regarding the footprint and impervious additions/reductions for the remaining lots in Clubhouse

              Point. He will present a letter to the committee at the next meeting for discussion and approval by the ASC. The letter will include a development restriction

              as each of the lots are developed in regard to the building footprint and impervious square footage.

        e)  Tobian, BR I, Lot 21 – 9171 Belted Kingfisher Road – It was noted that the tree in the front yard will be a Korean white flowering Dogwood in place of

              the proposed Hemlock.

        f)  Harrington, DC, Lot 1 – 9129 Pintail Loop  – Staff will contact the owner again regarding the tree that is leaning toward the road.
 

11)  Administrative Matters  – None
 

12)  ASC Administrator’s Report  – None
 

13)  Adjournment – The meeting adjourned at 10:42 a.m. The next meeting will be held on Thursday, January 27th, at 8:30 a.m.

 

 

 

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