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Minutes of Previous ASC Meetings4th Quarter 2007Click on the links below or simply scroll down.
December 27, 2007 (This meeting was been cancelled.)
ASC December 13, 2007 Regular Meeting
Confirmation of Quorum: Carol Selby, Bryan Johnson, Marilyn Mulhern, Michael Lulu, and Jon Syre
Call to Order: Debbie Smith, SRA Administrative Director and Meeting Chair called the meeting to order at 8:39 a.m.
Staff in Attendance: Lyn Greenleaf James CAP, ASC Administrator and Minute Taker Rob Bloch, Construction/Compliance Consultant
Guest Attendees: None
1) Approval of the November 29 Meeting Minutes. The minutes of the November 29 meeting were approved.
2) Review the Current Agenda. Members reviewed the agenda for this meeting.
3) Approval of the Consent Agenda. No consent agenda items were reviewed at this meeting.
4) Acceptance Review. No submissions were reviewed for acceptance at this meeting.
5) Formal Review. No submissions were formally reviewed at this meeting.
6) Construction/Compliance Consultant’s (CCC) Report. a) North – SAG III, Lot 12 – 5501 Canvasback Road. The owners were asked to remove a political sign that had been placed in the front yard near the street.
7) Inspections. Inspections were scheduled for Monday, December 17, 2007 starting at 10:00 a.m. a) Bass – PV Lot 15 – 5587 Sandpiper Lane. Tree (Removal) Inspection. b) SACA – SAC near Mailboxes – 5630 Sanderling Way. Tree (Removal) Inspection. c) Ferron – BR II, Lot 15 – 9061 Winged Teal Court. Final Inspection. d) Toft Construction – CP 7/8 – xxxx Clubhouse Point Drive. On-site Review of Unapproved Construction Changes.
8) New Business. a) Homestar Northwest – PW – xxxx Semiahmoo Parkway. The ASC Administrator reported on the status of a future revised submission for Prestwick Woods (Prestwick Village Tract 2). The ASC reviewed the report with the following results: i) Exterior Colors. Mauve/deep rose is not an earth tone color; it is inappropriate for use as a body color. This color could be used as a trim color provided it is used sparingly as an accent, and provided it is less bright and a browner tone. Even though the choices of stonework were not reviewed in detail the ASC noted that the type and size of stonework will need to be in keeping with the size and scale of the buildings. The ASC color consultant will provide more detailed information to the owners regarding the proposed colors and stonework. ii) Fencing. The ASC reconfirmed that the CC&R's do not allow fencing, including brick fencing (especially considering the buildings have stonework accents.) Usually wrought iron accents mounted on pony walls do not blend well with Pacific Northwest Architectural styles. However, the ASC will review wrought iron accents in conjunction with the review of the full revised submission.
9) Status Report: Homes Under Construction. This report was reviewed.
10) Unfinished Business. a) Toft Construction – CP 7/8 – xxxx Clubhouse Point Drive. The owner’s response to the letter of non-compliance was reviewed. The response was not fully satisfactory. This matter will be forwarded to the SRA Board of Directors with the recommendation that a $2,400.00 fine be levied for the construction of two dozen unapproved construction changes. The ASC will review the list of changes and revised elevations by on-site inspection (see 7d). The ASC understands that sometimes it is necessary to make construction changes during the building process, as well as make changes in order to accommodate a buyer’s preferences. However, when changes are desired, the changes must receive approval prior to construction. The four units retain common design themes arising from the roof lines as well as exterior finishes, colors, and stonework. However, additional proposed construction changes on future buildings must be limited to those types of changes that will allow the new buildings to have a high degree of conformity and blend with existing buildings. Future unapproved construction changes will receive a strong response from the ASC, with the recommendation of heavy fines and possible reconstruction requirements. b) Suhr – DH I, Lot 13 – 5406 Night Heron Drive. The additional hot tub screening was approved with the stipulation that the pot(s) either be constructed or painted to match the body color of the house, or that the pot(s) be a neutral color that blends well with the exterior colors (e.g. not a bright or reflective color, or terra cotta pink). c) Ferron – BR II, Lot 15 – 9061 Winged Teal Court. The owner’s response to the follow-up letter (to the letter of non-compliance) was reviewed. The site has been cleaned up. Most of the salvage building materials have been moved out of sight. The remainder has been covered with a brown tarp. The final inspection has been scheduled, see 7(c). d) Sharp – SAG IV-B, Lot 32 – 5344 Canvasback Road. The owners’ response regarding the play equipment, a trampoline, was reviewed. A follow-up letter will be sent reiterating the ASC’s November 9 letter; reconfirming the ASC’s decision that play equipment must be at least partially screened from view of neighboring properties, the street and the golf course; and reconfirming that the owners must request approval to permanently install play equipment. e) Clements – RT Lot 28 – 8625 Great Horned Owl Lane. The owners’ response to the letter of non-compliance was reviewed. The response was not satisfactory. This matter will be forwarded to the SRA Board of Directors with the recommendation that a $2,900 fine be levied for the unapproved removal of a tree. f) SW Group – Marin – SS Lot 3, Bldg A – 9525 Semiahmoo Parkway. No response has been received to the December 3, 2007 letter to SW Group (through their attorney). A letter of non-compliance will be sent for exceeding the deadline for the completion of exterior construction and landscaping of Building A, and for not having submitted a landscape plan for review. i) Landscape Plan. The owners must confirm their intention to install landscaping as shown on the originally approved landscape plan, and describe the planting in areas not shown on the original plan (from the resulting foot print changes). ii) Building A Completion Deadline. The ASC has not yet received the required schedule for remaining exterior construction and landscaping. Even though the ASC in amenable to an extension for this building, the schedule for the remaining construction and landscaping is needed to review the extension request. g) Declarant – Seagrass Cottages (SC) – xxxx Semiahmoo Parkway. The Declarant reported on the status of work on Seagrass Cottages. Recent weather has prevented the installation of the remaining common areas landscaping. Tree transplantation can not take place during sub-freezing temperatures. The Declarant is intent on completing the planting as soon as the temperature rises above freezing long enough to complete the work. The Declarant anticipates submitting the gate design modifications for review at the January 10 meeting. The trail along the water’s edge on the Semiahmoo Spit has been completed; however, the section near the boat yard will be upgraded to a higher standard in the future. h) Bovenkamp/Declarant – GV III – xxxx Gleneagle Drive. There was no update on the status of outstanding construction and landscaping changes requested by the ASC.
11) Administrative Matters. a) Guidelines and Standards for Home Construction Landscape Section Revisions. The SRA Board of Directors at their December 11 meeting approved the recommended revisions for the landscaping sections of the Guidelines and Standards for Home Construction (GSHC). The Board thanked the ASC and the Garden Committee for the time and energies they have spent on upgrading the GSHC. b) House Deconstruction and Debris Removal Checklist. The ASC reviewed this draft and proposed changes. The revised draft will be reviewed at the next meeting. c) ASC Members. On behalf of the SRA and the ASC Debbie Smith thanked Marilyn Mulhern for her term as a distinguished ASC member. Susan Wilson will join the ASC starting January, 1. d) Reminders to Realtors for Potential Buyers. A letter will be sent to local real estate brokers reminding them of a few considerations that are appropriate to pass on to perspective buyers: i) Signage standards. Reminding realtors of the signage standards. ii) Renovations. On some lots the building capabilities of the lot were fully utilized during initial construction. Subsequent owners may not have any room within the building envelope or the impervious coverage allowance for even simple smaller lot improvements. Examples of these common lot improvements are: installation of an air conditioning unit in an unobtrusive location, renovating a patio by adding a roof and/or a fireplace, and expanding a concrete patio or deck. e) SRA Board of Directors Attending ASC Meetings. SRA Directors will be attending ASC meetings on a more regular basis. This will allow Board members to become more familiar with ASC operations and to build stronger communications between the Board and the ASC.
12) ASC Administrator’s Report. a) A-Frame Real Estate Signs. The presence of the real estate sign at the corner of Semiahmoo Drive and Semiahmoo Parkway has been perceived as “degrades the aesthetic quality of the city (Blaine Municipal Code 17.122.070),”1 and it is not in keeping with signage requirements as defined in the Semiahmoo Master Plan. The City of Blaine has been asked to remove this sign, especially since it advertises property for sale that is miles away from the sign location and the advertised property is not within the Blaine city limits. City has responded that it has no physical evidence that the sign is non-compliant and will not be removing it. Since the sign is located on the Blaine right of way it falls under the jurisdiction of the City rather than the Semiahmoo Resort Association. b) Beggs – SAG I, Lot 37 – 8910 Bald Eagle Drive. The request to install an air conditioning unit was approved with the stipulation that it be fully screened from view with approved landscaping. The owners will be asked to submit their landscaping plans for review at the next meeting.
13) Adjournment. This meeting adjourned at 11:10 a.m. The next regular meeting will be held on Thursday, January 10, 2008.
1. Note: The Blaine Municipal Code allows temporary signs, A-frame signs, and real estate signs in the public right of way. Signs that degrade the aesthetic quality of the city are not permitted.
ASC November 29, 2007 Regular Meeting
Confirmation of Quorum: Bryan Johnson, Marilyn Mulhern, Michael Lulu, and Jon Syre Absent: Carol Selby
Call to Order: Debbie Smith, SRA Administrative Director and Meeting Chair called the meeting to order at 8:30 a.m.
Staff in Attendance: Lyn Greenleaf James CAP, ASC Administrator and Minute Taker Rob Bloch, Construction/Compliance Consultant
Guest Attendees: Susan Wilson (prospective ASC member)
1) Approval of the November 8 Meeting Minutes. The minutes of the November 8 meeting were approved.
2) Review the Current Agenda. Members reviewed the agenda for this meeting.
3) Approval of the Consent Agenda. No consent agenda items were reviewed at this meeting.
4) Acceptance Review. No submissions were reviewed for acceptance at this meeting.
5) Formal Review. No submissions were formally reviewed at this meeting.
6) Construction/Compliance Consultant’s (CCC) Report. The CCC had no construction or compliance matters to report.
7) Inspections. Inspections were scheduled for Wednesday, December 5 starting at 12:00 p.m. a) GVOA – GEV – 9158 and 9166 Gleneagle Drive. Tree (Removal) Request. b) Simon – PV Lot 9 – 5606 Sandpiper Lane. Complete the Final Inspection. c) Hackett – SH Lot 13 – 5459 Tananger Lane. Tree (Removal) Request. d) Eide – RT Lot 23 – 5375 Plover Court. Tree (Removal) Request. e) Clements – RT Lot 28 – 8625 Great Horned Owl Lane. Tree (Removal) Request. See 8(b). f) Miller – SAG IV-A, Lot 79 – 5437 Canvasback Road. Tree (Removal) Request. g) Eide – SAG I, Lot 27 – 8996 Snowy Owl Lane. Tree (Removal) Request.
8) New Business. a) Suhr – DH I, Lot 13 – 5406 Night Heron Drive. The request to install a hot tub, with evergreen screening (in pots) was approved in concept only; the number of pots, sizes of pots, and species and sizes of evergreen shrubs must be reviewed. The railing color was approved. b) Clements – RT Lot 28 – 8625 Great Horned Owl Lane. The committee reviewed the owners’ letter regarding two big leaf maple trees. The two trees will be re-inspected on December 5 (see 7e). c) Herman – SAG IV-A, Lot 71 – 5394 Quail Run. The request to change the color of the garage doors was approved.
9) Status Report: Homes Under Construction. This report was reviewed.
10) Unfinished Business. a) Ferron – BR II, Lot 15 – 9061 Winged Teal Court. The ASC reviewed the response to the letter of non-compliance; the response is not satisfactory. The removal of salvage building materials must be completed no later than December 11. The ASC recommends one of the following actions regarding the building materials: i) Remove all materials from Lot 15. ii) Put as much as possible in the garage and remove the rest from Lot 15. iii) Move the materials to the most unobtrusive location on Lot 15, stacked compact and neatly, and cover it with an earth-tone tarp. Satisfactory detailed, revised, as-built elevations must be submitted no later than December 11. b) Palmer – DH II, Lot 6 – 5500 Pine Sisken Road. The ASC reviewed the response to the letter of non-compliance. i) Irrigation System. After reviewing specifications for the overhead spray nozzles, along with the additional installation of a master valve, the request to replace the drip irrigation system with an overhead spray irrigation system was approved. ii) Landscaping. The request to postpone the planting of the sumac in the front yard until Spring, when a six to seven foot plant can be planted, was approved. Note: this is not to be interpreted as a landscaping extension approval. c) SW Group – Marin – SS Lot 3, Bldg A – 9525 Semiahmoo Parkway. The revised letter to SW Group via their attorney was approved as edited during the meeting. The letter will include a reminder to respond immediately because of the time-sensitive nature of some of the outstanding items. i) Landscape Plan. The owners must confirm their intention to install landscaping as shown on the originally approved landscape plan, and describe the planting in areas not shown on the original plan (from the resulting foot print changes). ii) Safety Signage. The owners must provide a request for this sign noting the safety reasons necessitating the need for the sign. [Note: as of December 3, 2007 this sign is no longer installed.] iii) Building A Completion Deadline. The ASC has not yet received the required schedule for remaining exterior construction and landscaping. This schedule is needed for the ASC to complete its review of the request to extend the deadline to February 2008. Even though the ASC in amenable to an extension for this building, the building will be in non-compliance starting December 2, for exceeding the current deadline. d) Toft Construction – Clubhouse Point 7/8 – xxxx Clubhouse Point Drive. A response to the letter of non-compliance has not yet been received. The ASC reviewed the status of the construction and landscape of Unit 7/8.
11) Administrative Matters. a) Garden Committee Recommendations. Based on the recommendations of the garden committee, the revised landscaping sections of the Guidelines and Standards for Home Construction were approved. These revisions will be forwarded to the SRA Board of Directors for review. b) House Deconstruction and Debris Removal Guidelines and Standards. The ASC reviewed a first draft of guidelines and standards for the demolition of an existing house, including the removal of all debris. This document will be edited further and reviewed again at the next meeting.
12) ASC Administrator’s Report. a) Dunn – SAG IV-B, Lot 37 – 5xxx Canvasback Road. The request to extend the deadline for the submission of the landscape plan was approved. The new deadline is February 1, 2008. b) Henrikson – SAG II, Lot 27 – 8796 Osprey Road. The request to change the exterior colors and stonework was approved. The request to install a barbeque unit on the rear patio was tabled pending the receipt of more information about the appearance of the unit. The request to install a one foot concrete border along the pervious asphalt driveway was approved once the CCC confirms that this change does not cause the impervious lot coverage to exceed 35%. The request to add additional skylights was approved once the owners confirm that the color of the skylights will blend with the color of the roofing. c) A-Frame Real Estate Signs. The presence of the real estate sign at the corner of Semiahmoo Drive and Semiahmoo Parkway “degrades the aesthetic quality of the city (Blaine Municipal Code 17.122.070).” The City of Blaine has been asked to remove this sign, especially since it advertises property for sale that is miles away from the sign location and the advertised property is not within the Blaine city limits.
13) Adjournment. This meeting adjourned at 10:24 a.m. The next regular meeting will be held on Thursday, December 13, 2007.
ASC November 8, 2007 Regular Meeting
Confirmation of Quorum: Bryan Johnson, Marilyn Mulhern, and Carol Selby Absent: Michael Lulu and Jon Syre
Call to Order: Debbie Smith, SRA Administrative Director and Meeting Chair called the meeting to order at 8:41 a.m.
Staff in Attendance: Lyn Greenleaf James CAP, ASC Administrator and Minute Taker Rob Bloch, Construction/Compliance Consultant
Guest Attendees: No guests attended this meeting.
1) Approval of the October 25 Meeting Minutes. The minutes of the October 25 meeting were approved.
2) Review the Current Agenda. Members reviewed the agenda for this meeting.
3) Approval of the Consent Agenda. No consent agenda items were reviewed at this meeting.
4) Acceptance Review. No submissions were reviewed for acceptance at this meeting.
5) Formal Review. a) Kennett – DH II, Lot 23 – 5464 Puffin Place. This submission was formally approved for construction with the following stipulations and comments: i) Body Color. The revised exterior colors were approved. ii) Chimney. The owners confirmed the chimney caps will be the standard rectangle caps (instead of the curved caps shown on the plans) and the entire length of each chimney will be faced with stonework. iii) Barbeque/Fireplace. Full plans must be reviewed and approved before construction begins on the barbeque/fireplace. iv) Railings. The owners confirmed the railings will be white powder coated aluminum and glass. If the body color changes it may be necessary to change the color of the railing. v) Posts. The ASC approved the posts, 8” x 8” and painted to match the body. vi) Doors. The owners confirmed the door to the garage will be a solid door. vii) Window detailing. The owners confirmed the rear elevation great room windows will be installed as shown on the elevation, not as shown on the rendering.
6) Construction/Compliance Consultant’s (CCC) Report. a) Eide – BR I, Lot 31 – 9121 Chickadee Way. Since this home is nearly complete it is appropriate for the job trailer to be removed from the site and not parked on Chickadee Way. b) Hayden – SAG II, Lot 33 – 8815 Osprey Road. The CCC confirmed that the trim work and other features have been repainted the approved color.
7) Inspections. Inspections were scheduled for Friday, November 9, starting at 1:00 p.m. a) Mueller – SAG IV-C, Lot 18 – 8730 Wood Duck Way. Tree (Removal) Inspection. b) Nikel/Dolk – DH I, Lot 29 – 5456 Night Heron Drive. Tree (Removal) Inspection. c) Suhr – DH I, Lot 13 – 5406 Night Heron Drive. On-site review of proposed retaining wall.
8) New Business. a) GVOA – GEV – xxxx Gleneagle Drive. The request for exterior changes was approved: change exterior light fixtures and street numbers; and move the fire extinguishers. b) Mozsgai – SH Lot 26 – 8621 Blue Grouse Way. The request for security lighting was approved with the following stipulations: i) The light must not be able to be activated from anywhere other than Lot 26. ii) The light must not illuminate any areas outside of Lot 26. iii) The light must be mounted on the house as unobtrusively as possible. iv) The light must be set to the minimum length of time (before automatic shut-off). The ASC noted that car vandalism has happened on this lot twice recently. c) Henrikson – SAG II, Lot 27 – 8796 Osprey Road. The request for construction changes was approved: changes to the driveway and patio, the rockwork, the posts, the windows, the doors, and the front entryway. d) Suhr – DH I, Lot 13 – 5406 Night Heron Drive. The request for construction changes was approved with the following stipulations and comments: i) The removal of stonework on the right and front elevation (below the belly board) is approved with the stipulation that foundation exposures not exceed the maximums detailed in the GSHC. ii) The proposed new retaining wall will be reviewed on site. iii) The deck railing was not approved due to insufficient information. The owners must clarify the appearance of an “oil-rubbed bronze” finish. e) Wallace – BR I, Lot 50 – 9175 Great Blue Heron Lane. Request for exterior changes was approved with the following stipulations: i) All windows must be enhanced with the additional trim. ii) The style of window trim must be in keeping with the square-trimmed sample. A curved style of window trim is disapproved. iii) The proposed location for the shake siding is approved in consideration of the following: its unobtrusive location on the house, the secluded nature of the house, and the great degree to which the shake siding upgrades the appearance of the house. The owners will be reminded to receive ASC approval before painting or re-painting any portion of the exterior of their home.
9) Status Report: Homes Under Construction. This report was reviewed.
10) Unfinished Business. a) MCOA (Langford/Bollenbach) – MRC 11 – 5568 Canvasback Road. The ASC reviewed the arborist’s report and completed the inspection. The river birch tree between the garage and Drayton Harbor Road was approved for removal. b) Suhr – DH I, Lot 13 – 5406 Night Heron Drive. Upon reconsideration the rear deck fixture was approved for the two locations on the upper deck only. This fixture was disapproved for use in any other location. c) Toft Construction – CP 7/8 – xxxx Clubhouse Point Drive. The request for approval of an extensive number of material construction changes on Unit 7 and Unit 8 was tabled pending the receipt of a fully detailed list of the proposed changes (as requested after the October 25 ASC meeting). A non-compliance letter will be sent for implementing unapproved construction changes. d) Palmer – DH II, Lot 6 – 5500 Pine Sisken Road. i) Extension Request. The request for a second extension for the completion of construction and landscaping is disapproved. This matter will be forwarded to the SRA Board of Directors for further action. A letter of non-compliance will be sent, requiring the construction and landscaping to be completed by December 15 (if upon further review the July 17 ASC letter can not serve at the letter of non-compliance). ii) Landscape Lighting. The owners rescinded their request for landscape lighting. iii) Irrigation Controls. The ASC tabled a review of the irrigation system pending receipt of clarification on the water flow specifications of proposed overhead spray (non-drip) sprinkler heads (especially for use in the rear yard, within the Vegetation Conservation Area). iv) Landscape Plan Changes. The landscape plan changes were reviewed as follows: (1) The substitution of three weeping green arrow Alaskan cedars for the three deodar cedars was approved. (2) Only two magnolias are shown on the plan even though the legend says that three will be planted. The request to remove one magnolia was tabled pending clarification. (3) The request to reduce the size of the sumac was disapproved. The ASC recommends finding the approved size of sumac, or proposing a replacement plant that is of a similar size, shape, and growth pattern. (4) The elimination of the flagstone steps in the rear lawn was approved. v) The Conservation Area tree removal request and replanting plan was approved pending confirmation of City of Blaine approval and garden committee confirmation that the species used for replanting are appropriate for this location. e) SACA (Lans) – SAC 9 – 5711 Sanderling Way. The request to postpone the repainting of the trim work and other features on Unit 9 until the weather is more conducive is approved. The new deadline is May 1, 2008. The ASC recommends completing this painting as rapidly as possible, weather permitting. f) SW Group – Marin SS Lot 3 – xxxx Semiahmoo Parkway. No signage requests have been received. No new information has been received regarding the completion schedule for the exterior construction and landscaping of Building A. Currently there is no approved landscape plan for the area around Building A. The ASC Administrator will review the approved landscape plan to determine the size and configuration of areas not covered under the originally approved plan. The footprints of the currently approved buildings differ slightly from the originally approved site plan. A letter will be sent in the strongest possible language requesting that the owners abide by the CC&R's and respond to these outstanding issues.
11) Administrative Matters. a) Garden Committee Recommendations. The final review of the recommended changes to the landscaping sections of the Guidelines and Standards for Home Construction was tabled until the next meeting. Members noted that Semiahmoo Master Plan Plant List D details indigenous trees and plants that are more likely to be hardier in our northwest coastal environment. b) House Tear-Down Guidelines and Standards. The ASC Administrator will create a preliminary draft of guidelines and standards for the deconstruction of houses, including debris removal, in Semiahmoo. c) Realtor Information on Home Renovations. Many homes built recently in Semiahmoo have maximized the building capabilities of the lot. Additional renovations by future owners may not be possible. The ASC is investigating the possibilities of how to best communicate this information to local realtors. d) Dog Clean-up. Since hotel and marina guests also use Semiahmoo trails to walk their dogs, the SRA Administrative Director will work with both agencies to make sure that guests are aware that they must keep their dogs leashed, and pick up after them.
12) ASC Administrator’s Report. The ASC Administrator had no items to report.
13) Adjournment. This meeting adjourned at 11:16 a.m. The next regular meeting will be held on Thursday, November 29, 2007.
ASC October 25, 2007 Regular Meeting
Confirmation of Quorum: Michael Lulu, Marilyn Mulhern, Carol Selby, and Jon Syre Absent: Bryan Johnson
Call to Order: Debbie Smith, SRA Administrative Director and Meeting Chair called the meeting to order at 8:30 a.m.
Staff in Attendance: Lyn Greenleaf James CAP, ASC Administrator and Minute Taker Rob Bloch, Construction/Compliance Consultant
Guest Attendees: Alan and Irene Kennett, Mike Halldorson 4(a) 9:00 a.m. – 9:15 a.m.
1) Approval of the October 11 Meeting Minutes. The minutes of the October 11 meeting were approved.
2) Review the Current Agenda. Members reviewed the agenda for this meeting.
3) Approval of the Consent Agenda. No consent agenda items were reviewed at this meeting.
4) Acceptance Review. a) Kennett – DH II, Lot 23 – 5464 Puffin Place. This submission was accepted for posting with the following stipulations: i) Body Color. The body color is not approved. The color must be softened (muted) or another color must be chosen. ii) Chimney. The owners confirmed the chimney caps will be the standard rectangle caps (instead of the curved caps shown on the plans) and the entire length of each chimney will be faced with stonework. iii) Barbeque/Fireplace. Full plans must be reviewed and approved before construction begins on the barbeque/fireplace. iv) Railings. The owners confirmed the railings will be white powder coated aluminum and glass. If the body color changes it may be necessary to change the color of the railing. v) Posts. The posts must be painted or trimmed (furred and skinned). The owners may submit a future change request to replace the posts with 8” x 8” or larger posts. vi) Doors. The owners confirmed the door to the garage will be a solid door. vii) Window detailing. The owners confirmed the rear elevation great room windows will be installed as shown on the elevation, not as shown on the rendering.
5) Formal Review. No submissions were formally reviewed at this meeting.
6) Construction/Compliance Consultant’s (CCC) Report. a) Ferron – BR I, Lot 15 – 9061 Winged Teal Court. Construction materials are still on site after telephone conversations with the owner about clean up and a written warning (two to three pick-up loads of material in the driveway, along with a dumpster). This matter will be reviewed during the final inspection for Lot 15.
7) Inspections. Inspections were scheduled for Wednesday, October 31 starting 10:00 a.m. a) Ferron – BR II, Lot 15 – 9061 Winged Teal Court. Final Inspection. b) Eide – BR I, Lot 31 – 9121 Chickadee Way. Final Inspection. c) Hansson – SAG I, Lot 30 – 8980 Snowy Owl Lane. Tree (Removal) Inspection. d) Williams – SAG IV-A, Lot 78 – 5429 Canvasback Road. Tree (Removal) Inspection. e) Palmer – DH II, Lot 6 – 5500 Pine Siskin Road. Tree (Removal) Inspection.
8) New Business. a) Dunn – SAG IV-B, Lot 37 – 5351 Canvasback Road. The request to change the stonework to slate was approved. b) Suhr – DH I, Lot 13 – 5406 Night Heron Drive. The request for an extension for the completion of exterior construction and landscaping was approved. The new deadline is January 1, 2008. The owners will be asked to provide a timeline for the completion of landscaping. The request to replace the exterior fixtures was reviewed as follows: the Hinkley Metro Bronze fixtures 2281MT, 2285MT, and 2284 MT were approved; the Hinkley Reef Victorian Bronze deck fixture 1956VZ-DS was disapproved. The ASC recommends that the deck fixtures be replaced with fixtures that match the approved fixtures.
9) Status Report: Homes Under Construction. This report was reviewed.
10) Unfinished Business. a) Towey – SAG IV-C, Lot 26 – 8963 Great Horned Owl Lane. The second request to install a hot tub (second location) was approved. b) Canyon Holdings – Inverness (IV) – xxxx Semiahmoo Parkway. The request to install a secondary marketing sign in conjunction with the permanent, landscaped neighborhood sign along Semiahmoo Parkway was approved. c) Geuther – MRC #2 – 5532 Canvasback Road. The arborist report was reviewed. In conjunction with the review of this report the ASC completed its inspection of this tree and approved its removal. d) Hayden – SAG II, Lot 33 – 8815 Osprey Road. A response to the letter of non-compliance has been received. This matter was tabled pending confirmation that the repainted trim, doors, pergola, and landscape features have been repainted the approved color. e) Le – DH II, Lot 10 – 5536 Night Heron Lane. The arborist report was reviewed. In conjunction with the review of this report the ASC completed its inspection of this tree and approved its removal. f) SW Group – Marin SS Lot 3 – xxxx Semiahmoo Parkway. i) Building A Completion Deadline. The request for reconsider, to extend the Building A completion deadline to February 15, 2008, was tabled a third time pending the receipt of a more detailed construction schedule and landscaping schedule for Building A. Even though the ASC is inclined to grant an extension the owners must provide a detailed construction and landscaping schedule. ii) Signage. The sign installed on fencing along Semiahmoo Parkway (just before September 13) was approved. Additional signage may be submitted for review at the next meeting. iii) Permanent Landscaping. The ASC Administrator will review the status of the permanent landscaping plan for this site. g) Bovenkamp – GEV III – xxxx Gleneagle Drive. Jon Syre is working with the owner and the developer regarding the completion of outstanding construction and landscaping issues.
11) Administrative Matters. a) Garden Committee Recommendations. The ASC reviewed recommendations for changes to the Guidelines and Standards for Home Construction and landscape plan review protocols made by the Garden Committee. The draft will be revised and reviewed again at the next meeting. b) 2008 ASC Meeting Schedule. Members reviewed the 2008 schedule for ASC meetings. c) Non-Permanent Lot Improvements. Non-permanent additions to yards like trampolines, play equipment, slides, swings, and see saws, when they are left perpetually in the yard have the appearance of a permanent lot improvement. As such they must be approved by the ASC and screened from the view of neighbors, the street, and the golf course. A letter will be sent to the owners of trampolines that they must be removed from the yard for the rest of the fall and winter, or a proposal for screening them must be submitted. d) Semiahmoo Community Sign. Jon Syre gave an update on the status of moving and updating the Semiahmoo Community sign now located on the east side of Semiahmoo Parkway across from Horizons at Semiahmoo. This sign will be relocated near the traffic roundabout that will be constructed during the Summer of 2008 between Semiahmoo and Shintaffer Road. Even though the Semiahmoo signage standards, as defined in the Semiahmoo Master Plan, are timeless this design may be updated in conjunction with moving the community entry sign. A water feature may be incorporated into the design of the sign and accompanying landscaping. e) Horizons at Semiahmoo. The stop sign at the entrance of Horizons will be reinstalled.
12) ASC Administrator’s Report. a) Toft Construction – CP 7/8 – xxxx Clubhouse Point Drive. The request for an extensive number of material construction changes was tabled pending the receipt of redrawn elevations clearly detailing the changes, along with a list of the changes. b) Banners. The ASC Administrator will review the Covenants, Conditions, and Restrictions regarding the installation of banners.
13) Adjournment. This meeting adjourned at 10:28 a.m. The next regular meeting will be held on Thursday, November 8, 2007.
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ASC October 11, 2007 Regular Meeting
Confirmation of Quorum: Marilyn Mulhern, Bryan Johnson, and Jon Syre Absent: Michael Lulu and Carol Selby
Call to Order: Debbie Smith, SRA Administrative Director and Meeting Chair called the meeting to order at 8:37 a.m.
Staff in Attendance: Lyn Greenleaf James CAP, ASC Administrator and Minute Taker Rob Bloch, Construction/Compliance Consultant
Guest Attendees: Ali Taysi 10(b) 9:55 a.m. – 10:37 a.m.
1) Approval of the September 27 Meeting Minutes. The minutes of the September 27 meeting were approved.
2) Review the Current Agenda. Members reviewed the agenda for this meeting.
3) Approval of the Consent Agenda. No consent agenda items were reviewed at this meeting.
4) Acceptance Review. No submissions were reviewed for acceptance at this meeting.
5) Formal Review. No submissions were formally reviewed at this meeting.
6) Construction/Compliance Consultant’s (CCC) Report. a) Bovenkamp – GEV Phase III – xxxx Gleneagle Drive. This site has been cleaned up; scrap building materials have been removed from the site. b) Ferron – BR I, Lot 15 – 9061 Winged Teal Court. Construction materials are still on site after telephone conversations with the owner about clean up. A written warning will be sent.
7) Inspections. Inspections were scheduled for Tuesday, October 16, starting at 2:00 p.m. a) Boundary Ridge I Owners Association – Tract B – xxxx Semiahmoo Parkway. Tree (Removal) Inspection. b) Langford/Bollenbach (MCOA) – MRC 11 – 5568 Canvasback Road. Tree (Removal) Inspection. c) Talbot – SAG IV-C, Lot 15 – 8717 Bufflehead Court. The review of the revised landscape plan and the exterior lighting request were tabled pending an on site inspection.
8) New Business. a) Palmer – DH II, Lot 6 – 5500 Pine Siskin Road. The request to change the exterior light fixtures was approved. The landscape plan was approved with the following stipulations: i) The gas meter and the electrical (meter) conduit must be screened from view with evergreen shrubbery of an appropriate size. ii) City of Blaine approval for the section of the plan on the water side of the geotech line, the area on Lot 6 within the Conservation Easement, must be approved before landscaping begins (as per DH II CC&R's 4.4.1(f)(iv)). iii) Even though the ASC approved the plan it recommends that the owners consider making landscaping changes based on the comments of the Garden Committee (particularly the use of Deodar cedars as foundation planting). iv) It was clarified that all planting beds will have bark mulch. v) The ASC understands that the irrigation system will be a low-flow (individual) emitter type of drip system. Other systems will need to be reviewed and approved by the ASC. b) Talbot – SAG IV-C, Lot 15 – 8717 Bufflehead Court. The reviews, of the revised landscape plan and the lighting request, were tabled pending an on site inspection.
9) Status Report: Homes Under Construction. This report was reviewed. a) Suhr – DH I, Lot 13 – xxxx Night Heron Drive. The CCC will check on the status of the construction and landscaping of Lot 13. It does not appear that construction and landscaping will be completed before the deadline. b) Bell – PV Lot 13 – 5607 Sandpiper Lane. The ASC reviewed the status of recent tree removals with landscape refurbishments.
10) Unfinished Business. a) SW Group – Marin – SS Lot 3 – xxxx Semiahmoo Parkway. i) Non-Compliance – Signage. The ASC reviewed the owners’ response to the letter of non-compliance. The owners will be reminded to comply with the CC&R's, to respect the ASC review process, and submit a request for signage. ii) Building A Completion Deadline. The request for reconsider, to extend the Building A completion deadline to February 15, 2008, was tabled a second time pending the receipt of a more detailed construction schedule and landscaping schedule for Building A. Even though the ASC is inclined to grant an extension the owners must provide a detailed construction and landscaping schedule. b) Canyon Holdings – Inverness (IV) – xxxx Semiahmoo Parkway. i) Permanent neighborhood sign with landscaping. The request to install the permanent neighborhood sign with landscaping was approved. (The ASC rescinded the requirement to provide a full rendering of this signage proposal.) The owner understands that a clearing permit is not needed to complete this work (100 cubic yard permit threshold). ii) Additional Temporary Advertising Sign. A temporary advertising sign, as described in the permanent signage request and located in the planting bed in front of the permanent neighborhood sign, was approved in concept only. A full rendering of this sign must be reviewed and approved by the ASC. The ASC approved the design concept for this sign – a sign with an additional line of text that includes the phrase, “for sale.” An alternate location for this sign was discussed, hanging below the permanent neighborhood sign. However, the landscaping in front of the sign will reduce the sign’s visibility. ASC concept design approval includes the stipulation that the sign be removed as soon as the final plat is recorded. At that time the ASC would be amenable to reviewing a request to install a modest kiosk, located somewhere within the Inverness neighborhood. iii) Temporary Advertising Sign along the Fifth Tee. The request for reconsideration, to install a temporary advertising sign along the fifth tee was disapproved. Canyon Holdings may submit a new request for signage in this location in the future. The ASC noted that the presence of construction equipment on site will alert golfers to the availability of additional Semiahmoo building lots. When golfers enter and leave the community they will see the sign on Semiahmoo Parkway. iv) Brushing Out Inverness. The ASC reconfirmed that owners may brush out their properties at their discretion, provided that no trees are removed or disturbed (CC&R 10.07(d)). The owners volunteered to refrain from any brushing out areas immediately adjacent to Semiahmoo Parkway and golf course property – retaining buffers approximately 30 feet wide. However, the CC&R's do not allow piles of brushed out vegetation to remain on the site. Brushed out materials must be removed immediately, or chipped and broadcast on the site. v) Sales Office. The owner will be reminded that only the Declarant may have an on-site sales office (CC&R Section 10.20). vi) Open Spaces and Water Features. The ASC disapproved the design concept of a waterfall flowing toward Semiahmoo Parkway. Even though the sound of the waterfall may help buffer street noise, the integrity of the appearance of a wooded corridor must be maintained. It may be appropriate to plant additional evergreen trees along Semiahmoo Parkway similar to plantings in Stonehaven. The ASC encouraged the owners to design naturalistic irregularly-shaped ponds that allow for the retention and preservation of significant trees on these tracts – to strike a balance between saving trees and creating the necessary water features (storm water management areas). Full plans for these features must be reviewed and approved by the ASC, including tree (removal) inspections, if needed. c) Hayden – SAG II, Lot 33 – 8815 Osprey Road. Non-compliant trim and other features have not yet been repainted. The original deadline for this work was August 31, and the extended deadline September 30. A letter of non-compliance will be sent. d) Simon – PV Lot 9 – 5606 Sandpiper Lane. A response to the letter of non-compliance has been received. The response is satisfactory and no further action will be taken at this time. e) Seagrass Corp. – Seagrass Cottages – xxxx Semiahmoo Parkway. The ASC reviewed the report of the Garden Committee. In response to this report the owner will review the planting requirements for this site which will be included in the Seagrass Cottages Covenants, Conditions, and Restrictions. The ASC noted that the use of fertilizers can decrease the amount of landscape maintenance. However, in consideration for its sensitive coastal location and highly pervious nature it is not advisable to allow the use of fertilizers. As noted in the presentation at the last meeting, the soil on this site will be augmented. Even though this development has been named after seagrass, it is not the owner’s intention to have a landscape design composed of predominantly grasses. Jon Syre gave an update on the status of the development of the park-like areas of Seagrass Cottages. The City of Blaine is requiring the parks board to review the plans. Because of this additional level of review it is unclear whether or not it will be possible to complete all of the path construction before winter. f) Munk – SAG II, Lot 42 – 8845 Bald Eagle Drive. The ASC reviewed correspondence from the owner. This correspondence does not satisfy the requirements of the letter of non-compliance. This matter will be forwarded to the SRA Board of Directors for further action.
11) Administrative Matters. a) Garden Committee Recommendations. The ASC reviewed recommendations for changes to the Guidelines and Standards for Home Construction and landscape plan review protocols made by the Garden Committee. This review will continue at the next meeting. b) Construction Submissions. The ASC Administrator will research the process of completely tearing down an existing home in order to build a new one in its place.
12) ASC Administrator’s Report. a) Toft Construction – CP 5/6 – xxxx Clubhouse Point Drive. The ASC reviewed the estimated timeline for the completion of the construction of Unit 5 and Unit 6. The deadline for the completion of construction and landscaping was extended to April 15, 2008. Note: an extension for the completion of landscaping only was previously approved at the last meeting.
13) Adjournment. This meeting adjourned at 11:26 a.m. The next regular meeting will be held on Thursday, October 25, 2007.
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