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SRA Board of
Directors
June 25, 2010 Minutes
(rescheduled from June 22, 2010)
CALL TORDER: The
meeting was called to order at 3:00 p.m.
CONFIRMATION OF QUORUM: Eight of nine members were present, therefore a
quorum was established. Those present: Paul Atchison, Paul Barlock, Katie
Boczek, Mike Lancaster, Derek Marshall, Len Saunders, Carol Selby and Penny
Senov.
Absent: David Steward.
Also in attendance: Debbie Smith, Executive Director.
GUESTS: Richard Arnold and Pat Kingshott (3:00 p.m. to 4:15 p.m.)
Bruce Hanson (3:00 p.m. to 3:45 p.m.)
APPROVAL OF MAY 25, 2010 BOARD MEETING MINUTES: The minutes were approved as
distributed.
EXECUTIVE SESSION: A motion was made and seconded to convene into executive
session at 4:16 p.m. to discuss legal issues. Motion carried unanimously. A
motion was made and seconded at 4:20 p.m. to reconvene the open meeting. Motion
carried unanimously. The outcome of the executive session is as follows.
• Correspondence regarding Marin was noted.
• A motion was made and seconded to file a lien on a home in the Stonehaven
neighborhood that is scheduled for Trustee’s Sale on September 24, 2010. Motion
carried unanimously.
EXECUTIVE DIRECTORS’ REPORT: The financial statements for May (Balance
Sheet, Profit & Loss Analysis of Budget vs. Actual and Accounts Receivable Aging
Summary) were reviewed. A motion was made and seconded to accept the financial
statements. Motion carried unanimously.
In follow up to last month’s meeting, Debbie was directed to contact Zone
26, LLC in regard to dues that are substantially in arrears and reported the
following findings. After speaking with Chris Benner from Trillium Corporation,
he said that until such time when property sells in the Carnoustie neighborhood,
that Zone 26, LLC will be unable to pay dues owning on the property. He is
hopeful that sales will occur as they are diligently working on marketing the
lots.
With the upcoming Fourth of July holiday, an SRA Email News will be sent and
signs will be placed at each gate to remind residents that fireworks and
explosive devices are banned behind the gates of Semiahmoo.
OLD BUSINESS:
a) Policies and Procedures Manual: Work continues on the manual.
b) Whatcom County Liaison: During last months meeting, David said he would
be absent and provided the following report via email on June 18:
“On July 13 evening a public hearing will be held on an ordinance to amend
ordinance 2009-071 to implement changes related to the completion of the
required 10 year review of urban growth areas (UGA), specifically the UGA’s of
Birch Bay, Ferndale, Nooksack, and Sumas. No mention of Blaine.
An introduction item is on the agenda for the June 22 Whatcom County Council
meeting for an ordinance amending zoning re Harbor Shores on Blaine Road.
(Council agenda and minutes)
Whatcom County is looking for volunteers for the following boards and
committees: Board of Equalization, Address and Road name appeals committee,
Solid Waste Advisory Committee, Flood Control District Advisory Committee.
Applicants have to be registered voters and live in the appropriate district.
An illustration of Whatcom County’s six year transportation plan includes
proposed modifications to Interstate 5 Exit 274 to include connectors to
northbound lanes and from southbound lanes and a revised junction of Peace
Portal and Bell Rd (548).
(Northern Light June 17-23)”
AD HOC COMMITTEE REPORTS:
1. Architectural Standards Committee (ASC) Liaison – Derek Marshall
The ASC is currently reviewing the Semiahmoo Resort Master Plan and
consulting with the City of Blaine in regard to several A-frame signs located at
the intersection of Semiahmoo Parkway and Drayton Harbor Road. The current
thought is that there is a need for central signage for businesses located on
The Spit (coffee shop, kayak rentals, etc.).
2. City of Blaine Liaison – Penny Senov
Pets/Animal Control: The Whatcom Humane Society (WHS) has requested a letter
from Chief Haslip prior to beginning patrols behind the gates at Semiahmoo. This
is a work in progress as it relates to defining and legalizing all aspects of
full services inside the gates. Penny is awaiting a reply from Chief Haslip to
start WHS patrols in stages in terms of services allowed as we work through this
process together to completion.
City of Blaine Update:
Urban Growth Areas Updates: The City of Blaine is not actively pursuing any
resolution with the County regarding the recent UGA amendments at this time.
Trillium Corporation is currently in the process of working towards having the
west Blaine UGA issues resolved (reinstated) at the County level.
Development Status report: The Semiahmoo Master Plan Environmental Impact
Statement (EIS) is still officially “on hold”. Michael Jones at the City of
Blaine (COB) said that he had “indications” from Chris Benner of Trillium that
the EIS might “restart” sometime in August.
Drayton Hillside III: The COB has been working with the developer of this
project obtaining more information and details. The project is still in process
and is proceeding.
Grandis Pond Development: Refer to the COB website (www.cityofblaine.com)
for the latest updates on this Planned Unit Development (PUD). Grandis Pond
development will be 1,000 plus residential units in size.
Shoreline Master Program update: The Department of Ecology (DOE) had some
concerns with the proposed changes submitted by the COB regarding Habitat
Conservations areas as well as a few other items. The COB will make revisions
based on these concerns and resubmit an updated version of the Shoreline Master
Program to the DOE after the revisions have been completed.
Critical Ordinances (CO) Update: The COB met with DOE and Wendy Stephenson
of ReSources to review the details of the latest version of the CO. updates
submitted by COB in an effort to develop solutions to the areas of concern in
the previously submitted document. A newly revised CO document (based on input
from the above mentioned meeting) will be submitted to the DOE and then from
that point be sent to the Growth Management Act (GMA) at state level in Olympia
for review. An official hearing will likely take place with the GMA sometime in
August of 2010.
3. Community Courier Newsletter Editor – Paul Atchison
The spring/summer edition was completed and mailed in early June. Paul and
David will work together on the next edition of the newsletter.
4. Election Committee (EC) – Pat Kingshott, Chairperson and Richard Arnold
A motion was made and seconded to approve the June 2, 2010 Election
Committee reports. Motion carried.
A motion was made and seconded to appoint Bob Franco to the EC for a two-year
term. Motion carried unanimously. Bob has served on the Board of Directors and
completed his two-year term on the ASC on June 24.
Pat and Richard thoroughly reviewed the June 2, 2010 “Recommendations
Regarding Process for Election of Directors [1-7] report”. Key points included:
• Question 1 – The board accepted the recommendation to include the candidate
information and voting materials with the Annual Meeting packet.
• Questions 2 and 3 – Katie volunteered to assist the EC in combining the
questions of hosting an informal Meet the Candidate Night; and having the
candidate(s) respond to a specific set of questions regarding the candidate’s
reasons for seeking election to the SRA Board.
• Question 5 – The process for filling vacancies on the Board is covered in the
Bylaws. Penny will work with Pat and Richard on rewording this question, to make
it as democratic as possible as it relates to polling recent candidates and the
general membership when filling a vacancy on the board.
• Questions 4, 6 and 7 – Len agreed to review the Covenants, Conditions and
Restrictions (CC&Rs), Bylaws and Washington State Chapter 64.38 RCW. Review
issues include: Only members in good standing can vote in the election; lowering
the percentage by person or proxy requirements for holding a meeting or
election; and reviewing the current process for counting membership votes by
assessable units. Len will present his findings as to what is required for a
possible amendment in July.
Upon completion of the review, Pat and Richard were thanked for the fantastic
job they [and Dard Price] are doing for the community! They then departed the
meeting.
5. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo
– Katie Boczek
There have been no significant changes since the last meeting concerning the
SRMP and West Blaine and Semiahmoo areas.
6. Future Facility – Mike Lancaster
Mike and Len reviewed the lease for 9550 Semiahmoo Parkway and provided their
opinion to the board as to whether SRA should pay their prorated share of the
2009/2010 property taxes that have not been paid by the Lessor. Len will contact
Chris Benner at Trillium Corporation on this matter; and then contact Debbie to
let her know when the taxes should be paid to avoid any liability and penalties.
7. Maintenance Committee – Paul Atchison
Gravel Paths – In follow up to last months meeting, committee members Paul
Atchison, Bruce Hanson and Doug Todoroff (Derek was traveling, but will attend
any future meetings) met on June 23 to review the boards request to draft a
motion on how to proceed for the board’s review. The committee presented the
following motion:
“Semiahmoo property owners with gravel path easements adjacent to their property
will have the option of converting the gravel path easement into their
landscaping plan with the approval of the Semiahmoo Resort Association (SRA).
The easement of the gravel path area will continue to be owned by the SRA. Refer
to the Architectural Standards Committee (ASC) (with aide of the gravel path
committee) to design a process which will be brought back to the board for
approval.”
After discussion a motion was made and seconded to accept the motion as
presented. Motion carried. Derek said that he gave the Architectural Standards
Committee (ASC) a “heads-up” on this issue during their meeting on June 24; and
he will continue to work with the ASC on the development of guidelines (process)
and report back on their progress next month.
Currently the only paths being maintained by the SRA are around the gates.
Pet Stations – No report.
Resident Maintenance Issues – A recent tour took place and several
properties were noted. Letters were sent to residents who need to address
maintenance issues. The timeline stated in the Covenants, Conditions and
Restrictions (CC&Rs) is 15 days to address issues and there are two property
owners who were put on notice to comply or the SRA will take action and lien
their property to collect funds associated with the clean-up. Action will be
taken as necessary.
8. Reserve Study Review – Carol Selby
Katie will meet with Allan Tozier on June 27 to review the Boundary Ridge II
stairway; a component of the reserve study for years’ 2009-2012.
Asphalt Paving - Some road repairs are needed in 2010, and most likely “seal
coating” will address these issues. Katie is working with Allan to obtain price
quotations for repairs on the roads outlined in the synopsis dated May 11 (Aerie
Lane, Chickadee Way and Bald Eagle Drive). The 2010 operating budget line item
for Road Repairs is $4,000 and these funds will be used for the above mentioned
repairs.
Restricted Reserve expenditures are approved by the membership and budgetary
numbers will need to be established for approval in October. As in 2009, if the
Board sees a need and acts upon that need to invest the funds, this action will
be reviewed for approval at the AGM in October.
Concrete Curbing – Allan Tozier made a few minor repairs in the St. Andrews
Green neighborhood.
Reserve Consultants quoted $2,000 to update the reserve study (the cost for
the updated report in 2007 was $1,700).
Carol will continue to work with Paul A. and Katie on these matters.
9. Transition/Declarant Turn-Over – Chairperson to be determined.
NEW BUSINESS:
a) Habitat for Humanity Promotion – Debbie Heard 6/11/10 Email: Ms. Heard’s
email was reviewed and it was determined that since there is no soliciting
allowed at Semiahmoo, her request to promote Habitat for Humanity at Semiahmoo
was denied.
ADJOURN: The meeting adjourned at 4:55 p.m. The next meeting will be held on
Thursday July 22, 2010 (rescheduled from July 27) in the SRA Conference Room. A
quorum was confirmed for this meeting.
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