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SRA Board of DirectorsCurrent Meeting MinutesApril 22, 2008
CALL TO ORDER: President Claude Oliver called the meeting to order at 3:00 p.m.
CONFIRMATION OF QUORUM: Eight of nine members were present, therefore a quorum was established. Those present: Paul Barlock, Bill Bradfield, Brett Eaton, Claude Oliver, Jon Syre, Doug Todoroff, Bob Williams and Deborah Woodruff. Debbie Smith, Administrative Director. Unable to attend: Carol Selby.
GUESTS: Transition Committee Members Richard Arnold (3:00 p.m. to 4:35 p.m.) and Lyn James (3:45 p.m. to 4:35 p.m.).
APPROVAL OF MARCH 25, 2008 BOARD MEETING MINUTES: Confirmation of the email vote was approved.
ADMINISTRATIVE DIRECTORS’ REPORT: Debbie reviewed the March financial statements; Balance Sheet, Profit & Loss Budget vs. Actual and the Accounts Receivable Aging Summary. Accounts Receivable as of 4-22 is approximately $14,600. The financial statements were approved as presented.
The projector package for presentations during SRA meetings was purchased and came in under the budgeted amount of $1,000 (and was used during the meeting).
New health insurance coverage for SRA employees will go into effect on May 1 and is within the 2008 budget.
In regard to a letter received from the Prestwick Village Homeowners Association requesting improvements to the flower gardens outside of their gate (in particular, removal of the heather); their request will be incorporated into the master plan for overall garden improvements at the gates. Master Gardeners in the community will be consulted as it relates to overall garden improvements. It is important to keep the costs for these improvements reasonable.
OLD BUSINESS: a) Drayton Cove Recreational Easement (DCRE) trail – Land slide reported on March 12, 2007 – Ownership of the Old Drayton Harbor Road: Jon said that this issue is on the City of Blaine’s “list” and he will continue to update the Board with any new information that becomes available. It was determined that the trail will reopen on May 5. In the meantime staff will be directed to make sure that the “no trespassing” signage is in place.
b) Funding Request from the City of Blaine for Stormwater Improvements to the Drayton Cove Pond – SRA’s Request to Trillium Corporation to Help With Funding: Jon said that the improvements are currently being reviewed by engineers. Jon understands that the SRA will not currently be required to contribute funds for the improvements since the Drayton Cove pond is no longer involved in the overall stormwater improvements. This change is because Trillium Corporation will be using some stormwater capacity when they develop Burnside Village, thus the water will be routed in a different manner (not through the Drayton Cove pond). Jon said that he will keep the Board updated as new information becomes available.
Claude told the Board that a request was received from Drayton Cove residents asking to hold an informational meeting with Steve Banham, Public Works Director City of Blaine to discuss traffic calming on Semiahmoo Parkway near the entrances to Drayton Cove and Boundary Ridge. The meeting will be held on Thursday May 1 at 7:00 p.m. in the Palmer Room. Claude said that he and Debbie will attend, and encouraged other Board members to attend. Debbie will forward a reminder email to the Board.
c) March 18, 2008 Town Hall Meeting Review – Speeding on Wood Duck Way: Upon review of four emails that were received after the town hall meeting, it appears to the Board that the speeding issue on Wood Duck Way is not as big of a problem as initially thought. A study performed by a resident on Wood Duck Way over five (5) days indicated that the highest speed was 30 miles per hour.
In regard to the temporary stop signs at Wood Duck Way and Bufflehead Court, a motion was made and seconded to remove the stop signs, and to send a quarterly Email News reminding the membership to please obey the 20 miles per hour speed limit behind the gates. Carried unanimously.
d) Update neighborhood entrance signage (referred to the ASC): The SRA is awaiting a study performed by the Trillium Corporation as it relates to overall resort signage. Jon said that there are many factors to consider when looking at the size, color scheme and materials for signage, and it could be a lengthy process (12 to 18 months). In the meantime, the SRA will look at sprucing up the plantings at the gates. The ASC is currently in the process of reviewing Spit signage and has been asked to include the uplands signage. A motion was made and seconded to involve more Master Gardeners in the community to provide input on plants and costs for entrance gardens (and to do this as quickly as possible) for the Board’s review. Motion carried unanimously.
e) Approval of the 2007 Financial Review Report: A motion was made and seconded to accept the final financial report. Carried unanimously.
Ad Hoc Committee Reports: Future Facility: Bill said that Jon is considering the needs of the SRA as it relates to space at Burnside Village. The committee will meet in May.
Transition - Declarant Turn-over: Transition members Richard Arnold and Lyn James joined the meeting at 4:15 p.m. and provided information and answered questions. Doug referenced the April 14 memo which outlines timelines and the draft revisions to the Bylaws. Next, the draft Bylaws were reviewed, especially as it relates to Article IV and Section 4.2 “Qualification; Nomination; Election; Term.” A motion was made and seconded to approve going forward with a Town Hall meeting based on the revised Bylaws and presenting a final revision to the Board for approval subsequent to the Town Hall meeting. Motion carried unanimously.
Next the April 14 memo regarding CC&R Section 12.01 (Declarant’s rights to appoint and remove directors) Amendment was reviewed. After a brief discussion a motion was made and seconded to proceed with the proposed revisions to the CC&R amending Section 12.01. Motion carried unanimously. Richard and Lyn were thanked for their input and they then departed the meeting at 4:35 p.m.
City of Blaine Liaison: Paul and Claude attended the Parks and Cemetery Board meeting held on April 15 regarding the Seagrass Trail Review. Paul reviewed Conditions of Approval/MDNS Requirement: 10) Homeowners Association responsibilities. A Homeowners Association shall be established prior to final plat approval that will be responsible for all operation, maintenance and repair responsibilities associated with private roadways (Tracts F and G), private walkways, and stormwater management facilities. This condition may also be satisfied if the Applicant demonstrates to the satisfaction of the City that all such operation, maintenance and repair responsibilities will be undertaken by the Semiahmoo Resort Association.” He also reviewed the Seagrass Public Access Plan dated March 14, 2008 (via projector) as it relates to the trail system.
The question arose; if the SRA does not assume liability and maintenance issues for the trail system, will this “cripple” the final plat approval for Seagrass? Jon replied that there may be some impact and he suggested that Trillium Corporation, the City of Blaine and the SRA work together as it relates to liability and maintenance issues for the trail system. It was said that it does not seem fair to burden the 58 owners at Seagrass with the overall responsibility of the trail system. It was also suggested that the SRA assume responsibilities behind the gates at Seagrass similar to what is currently done behind all other gates at Semiahmoo, and that public access trails should not be the responsibility of the SRA. After a lengthy discussion, Jon volunteered to draft wording for the Board’s review that would suggest a course of action for the next 60 days; and the Board was receptive to this suggestion. The Blaine City Council will be reviewing Seagrass at the April 28 council meeting. Claude told the Board that Paul is doing a great job as liaison with the City, but also encouraged the Board members to attend the April 28 meeting.
Maintenance Committee: Deborah said she noticed a political sign in a window in the St. Andrews Green neighborhood. Debbie will check on this and follow up with the owner.
NEW BUSINESS: a) Email News Distribution List – Add Outside Agencies (Tim Johnson email 4-1-08: It was determined that to improve communication with owners, the Board will allow non Semiahmoo owners to be added to the list on a case by case request.
b) Email dated 4-15-08 from Larry Larson – Business Recommendations: The Board determined that if Mr. Larson would like to create his own “blog” that references businesses that perform work within the Semiahmoo community, he is welcome to do so. The “blog” will not be on the SRA web site but the SRA neither sponsors nor has any involvement in it.
c) Request from Mike Myers to address the Board regarding Airport Property: Claude said he was approached by Mr. Myers after the Men’s Breakfast Club meeting on April 3. Mr. Myers requested time at an upcoming Board meeting to address the Board regarding the airport property. After a brief discussion, it was determined that the SRA is not a political organization and should not be involved in such matters. The SRA will continue to focus on matters that relate to the Semiahmoo community. Thus, Mr. Myers’ request was denied.
d) Formation of Ad Hoc Committee to Discuss Dog Stations: Paul sought input from the Board to see if there would be interest in forming an Ad Hoc committee to study the issue of dog licensing as a means of funding dog comfort stations program in the neighborhoods. The Board was supportive of this idea and directed Paul to proceed with seeking volunteers to serve on the committee.
e) Future Vision for the SRA: It was said that the current Mission Statement for the SRA is a bit dated and is in need of updating. Another thought is for the SRA to set some goals on where they would like to be in five (5) to ten (10) years. The Board thought this was a good idea and Debbie was asked to investigate community awards that may apply to the Semiahmoo community. Reference was made to the Malcolm Baldrige Award for use as a possible template.
Questions and Comments: None.
ADJOURN: The meeting adjourned at 5:00 p.m. The next meeting will be held on Tuesday May 20, 2008 in the Palmer Room at the Semiahmoo Golf & Country Club.
To the archived 2008 Meeting Minutes
To the archived 2007 Meeting Minutes
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